City of Clarksville
Senior Purchasing Specialist
City of Clarksville, Clarksville, Tennessee, United States, 37040
DescriptionThis is the second of three levels in the Purchasing series. Responsibilities may include preparing bids and requisitions; establishing purchasing timelines; approving sole source and emergency purchases; interpreting and applying purchasing policy to unique situations; and maintaining documentation of purchasing activity.
***PLEASE NOTE: THIS POSITION WILL PRIMARILY FOCUS ON USING FEDERAL/GRANT/FTA FUNDS. GENERAL KNOWLEDGE OF GOVERNMENTAL PURCHASING AND GOOGLE SUITE ARE PREFERRED. THIS POSITION WILL REMAIN OPEN THROUGH SEPTEMBER 18, 2024, OR UNTIL FILLED.***
Example of DutiesSPECIFIC DUTIES AND RESPONSIBILITIES
Essential Functions:
Helps coordinate purchasing procedures and processes, which may include establishing purchasing timelines, approving sole source and emergency purchases, and interpreting and applying purchasing policies to unique situations.
Participates in bidding activities and processes, which includes preparing specifications; soliciting bids and quotes; analyzing bids and recommending vendors; and/or performing related activities.
Assists with the sale of surplus and obsolete private property through online auction; coordinates payment for and distribution of items with departments; and ensures the City receives credits for fees when a bidder defaults.
Coordinates compliance with the City's Purchasing Card program; reviews card holder's purchases to ensure compliance with purchasing policy; and oversees and follows up with card holders to ensure receipt of required documentation.
Prepares, reviews, and processes a wide variety of purchase orders, requisitions, and/or order changes for products or services, which includes confirming orders are correct, reviewing invoices, tracking fixed assets, and maintaining purchasing procedures for the Purchasing Department.
Trains new staff on creating purchasing requisitions, purchase orders and purchase change orders in accordance with the City's purchasing policy. Answers questions from departments regarding requisition entry and change orders.
Prepares a variety of operational records and reports.
Performs other duties of a similar nature or level.
Performs other related work as required.
Typical QualificationsMINIMUM EDUCATION AND TRAINING
Education and Experience
Associate degree in Accounting or Business related field.
Two (2) years of purchasing experience.
An equivalent combination of education and experience sufficient to perform the job's essential duties.
License and Certifications
Possession of a valid driver's license.
Supplemental InformationMINIMUM QUALIFICATIONS AND STANDARDS REQUIRED
Knowledge, Skills, and Abilities:
Knowledge of:
Purchasing methods and procedures.
Inventory management principles.
Customer service principles.
Bidding processes.
Product specifications.
Recordkeeping practices.
Computers and related software applications.
Skill in:
Preparing and reviewing product bids.
Interpreting and applying applicable processes, procedures, and protocols to unique and/or complex purchasing situations.
Maintaining purchasing procedures.
Ordering materials and supplies.
Preparing specifications.
Preparing and maintaining a variety of records and reports.
Using computers and related software applications.
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the public, etc. sufficient to exchange or convey information and to receive work direction.
Physical Requirements:
The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required:
Feeling: Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips.
Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
Grasping: Applying pressure to an object with the fingers and palm.
Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination sound.
Kneeling: Bending legs at knee to come to a rest on knee or knees.
Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. It occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
Mental Acuity: Making rational decisions through sound logic and deductive processes.
Pulling: Using upper extremities to exert force to draw, haul or tug objects in a sustained motion.
Pushing: Using upper extremities to press against something steady to thrust forward, downward, or outward.
Reaching: Extending hand(s) and arm(s) in any direction.
Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
Standing: Particularly for sustained periods of time.
Stooping: Bending body downward and forward by bending spine at the waist. It occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
Visual ability 1: sufficient to perform an activity like preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
Visual ability 3: sufficient to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures.
Visual ability 4: sufficient to operate motor vehicles and/or heavy equipment, both day and night.
Walking: Moving about on foot to accomplish tasks, particularly for long distances or move from one work site to another.
#J-18808-Ljbffr
***PLEASE NOTE: THIS POSITION WILL PRIMARILY FOCUS ON USING FEDERAL/GRANT/FTA FUNDS. GENERAL KNOWLEDGE OF GOVERNMENTAL PURCHASING AND GOOGLE SUITE ARE PREFERRED. THIS POSITION WILL REMAIN OPEN THROUGH SEPTEMBER 18, 2024, OR UNTIL FILLED.***
Example of DutiesSPECIFIC DUTIES AND RESPONSIBILITIES
Essential Functions:
Helps coordinate purchasing procedures and processes, which may include establishing purchasing timelines, approving sole source and emergency purchases, and interpreting and applying purchasing policies to unique situations.
Participates in bidding activities and processes, which includes preparing specifications; soliciting bids and quotes; analyzing bids and recommending vendors; and/or performing related activities.
Assists with the sale of surplus and obsolete private property through online auction; coordinates payment for and distribution of items with departments; and ensures the City receives credits for fees when a bidder defaults.
Coordinates compliance with the City's Purchasing Card program; reviews card holder's purchases to ensure compliance with purchasing policy; and oversees and follows up with card holders to ensure receipt of required documentation.
Prepares, reviews, and processes a wide variety of purchase orders, requisitions, and/or order changes for products or services, which includes confirming orders are correct, reviewing invoices, tracking fixed assets, and maintaining purchasing procedures for the Purchasing Department.
Trains new staff on creating purchasing requisitions, purchase orders and purchase change orders in accordance with the City's purchasing policy. Answers questions from departments regarding requisition entry and change orders.
Prepares a variety of operational records and reports.
Performs other duties of a similar nature or level.
Performs other related work as required.
Typical QualificationsMINIMUM EDUCATION AND TRAINING
Education and Experience
Associate degree in Accounting or Business related field.
Two (2) years of purchasing experience.
An equivalent combination of education and experience sufficient to perform the job's essential duties.
License and Certifications
Possession of a valid driver's license.
Supplemental InformationMINIMUM QUALIFICATIONS AND STANDARDS REQUIRED
Knowledge, Skills, and Abilities:
Knowledge of:
Purchasing methods and procedures.
Inventory management principles.
Customer service principles.
Bidding processes.
Product specifications.
Recordkeeping practices.
Computers and related software applications.
Skill in:
Preparing and reviewing product bids.
Interpreting and applying applicable processes, procedures, and protocols to unique and/or complex purchasing situations.
Maintaining purchasing procedures.
Ordering materials and supplies.
Preparing specifications.
Preparing and maintaining a variety of records and reports.
Using computers and related software applications.
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the public, etc. sufficient to exchange or convey information and to receive work direction.
Physical Requirements:
The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required:
Feeling: Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips.
Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
Grasping: Applying pressure to an object with the fingers and palm.
Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination sound.
Kneeling: Bending legs at knee to come to a rest on knee or knees.
Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. It occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
Mental Acuity: Making rational decisions through sound logic and deductive processes.
Pulling: Using upper extremities to exert force to draw, haul or tug objects in a sustained motion.
Pushing: Using upper extremities to press against something steady to thrust forward, downward, or outward.
Reaching: Extending hand(s) and arm(s) in any direction.
Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
Standing: Particularly for sustained periods of time.
Stooping: Bending body downward and forward by bending spine at the waist. It occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
Visual ability 1: sufficient to perform an activity like preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
Visual ability 3: sufficient to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures.
Visual ability 4: sufficient to operate motor vehicles and/or heavy equipment, both day and night.
Walking: Moving about on foot to accomplish tasks, particularly for long distances or move from one work site to another.
#J-18808-Ljbffr