The Johns Hopkins University
Grants & Contracts Analyst
The Johns Hopkins University, Baltimore, Maryland, United States, 21276
The Office of Financial Operations is seeking a
Grants & Contracts Analyst
.Specific Duties & ResponsibilitiesProcess simple to moderately complex grant and contract account setup and department requests received through shared email accounts.Serve as liaison between departments and central offices for grants of simple to moderate complexity.Workflow account setup and department requests through Oculus to Sponsored Project Shared Services for processing in SAP.Monitor Finance workflows in the University JAWS and SWIFT databases.Log grants and contracts received from university Research Administration and created and updated by Sponsored Project Shared Services in Access Database.Assist with the maintenance of Access Database.Check the created and updated grants and contracts in SAP for accuracy.Understand and utilize institutional policies for post-award grant processes and sponsor guidelines.Ensure compliance in all areas related to grant and contract management, including sponsoring organization guidelines and internal protocols.Review budgets and related justification for appropriateness and completeness of content.Ensure that all applicable and indirect costs have been applied.Involve more senior members of the team for direction, as needed.Support all relevant post-award responsibilities, as requested by senior members of the grants & contracts team, including account reconciliation, effort reporting, cost transfers, paying invoices, closeouts, sub-recipient monitoring, invoice payments and related faculty support.Process various transactions such as non-payroll cost transfers, budget documents and online payments.Process some travel and non-travel reimbursements for the Finance Office in a timely and accurate manner.Perform special projects and other related duties as assigned.
Special Knowledge, Skills & Abilities
General knowledge of accounting and budgeting theory and practices required.Ability to work independently with good organizational and time management skills, ability to meet deadlines, and attention to detail.Excellent customer service and oral communication skills.Ability to understand when additional direction/expertise is needed on matters of complexity.Able to make decisions daily, within pre-determined guidelines and parameters.Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.General understanding of external Federal Guidelines and procedures regarding grants and contracts.General knowledge and understanding of The Johns Hopkins University (JHU) accounting system and related fiscal offices (preferred).
Minimum Qualifications
Bachelor's Degree.Two years of administrative/budgeting experience.Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Classified Title: Grants & Contracts AnalystRole/Level/Range: ATP/03/PCStarting Salary Range: $53,800 - $94,400 Annually (Commensurate with experience)Employee group: Full TimeSchedule: Monday to Friday: 8:30am – 5:00pmExempt Status: ExemptLocation: Hybrid/School of Public HealthDepartment name: BSPH FinancePersonnel area: School of Public HealthTotal RewardsThe referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement.Education and Experience EquivalencyPlease refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis.Applicants Completing StudiesApplicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.Background ChecksThe successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University.Diversity and InclusionThe Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.Equal Opportunity EmployerAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.Accommodation InformationIf you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu.
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Grants & Contracts Analyst
.Specific Duties & ResponsibilitiesProcess simple to moderately complex grant and contract account setup and department requests received through shared email accounts.Serve as liaison between departments and central offices for grants of simple to moderate complexity.Workflow account setup and department requests through Oculus to Sponsored Project Shared Services for processing in SAP.Monitor Finance workflows in the University JAWS and SWIFT databases.Log grants and contracts received from university Research Administration and created and updated by Sponsored Project Shared Services in Access Database.Assist with the maintenance of Access Database.Check the created and updated grants and contracts in SAP for accuracy.Understand and utilize institutional policies for post-award grant processes and sponsor guidelines.Ensure compliance in all areas related to grant and contract management, including sponsoring organization guidelines and internal protocols.Review budgets and related justification for appropriateness and completeness of content.Ensure that all applicable and indirect costs have been applied.Involve more senior members of the team for direction, as needed.Support all relevant post-award responsibilities, as requested by senior members of the grants & contracts team, including account reconciliation, effort reporting, cost transfers, paying invoices, closeouts, sub-recipient monitoring, invoice payments and related faculty support.Process various transactions such as non-payroll cost transfers, budget documents and online payments.Process some travel and non-travel reimbursements for the Finance Office in a timely and accurate manner.Perform special projects and other related duties as assigned.
Special Knowledge, Skills & Abilities
General knowledge of accounting and budgeting theory and practices required.Ability to work independently with good organizational and time management skills, ability to meet deadlines, and attention to detail.Excellent customer service and oral communication skills.Ability to understand when additional direction/expertise is needed on matters of complexity.Able to make decisions daily, within pre-determined guidelines and parameters.Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.General understanding of external Federal Guidelines and procedures regarding grants and contracts.General knowledge and understanding of The Johns Hopkins University (JHU) accounting system and related fiscal offices (preferred).
Minimum Qualifications
Bachelor's Degree.Two years of administrative/budgeting experience.Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Classified Title: Grants & Contracts AnalystRole/Level/Range: ATP/03/PCStarting Salary Range: $53,800 - $94,400 Annually (Commensurate with experience)Employee group: Full TimeSchedule: Monday to Friday: 8:30am – 5:00pmExempt Status: ExemptLocation: Hybrid/School of Public HealthDepartment name: BSPH FinancePersonnel area: School of Public HealthTotal RewardsThe referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement.Education and Experience EquivalencyPlease refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis.Applicants Completing StudiesApplicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.Background ChecksThe successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University.Diversity and InclusionThe Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.Equal Opportunity EmployerAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.Accommodation InformationIf you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu.
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