Calista Education and Culture, Inc
CECI - Scholarship Program Manager
Calista Education and Culture, Inc, Anchorage, Alaska, United States, 99507
JOB SUMMARY:
The Scholarship Program Manager will oversee and manage all aspects of CECI’s scholarship program. This role involves developing, implementing, and evaluating scholarship initiatives to ensure alignment with CECI’s vision and core values. This position will support Calista Corporation Shareholders and Descendants throughout their educational journey and will also be involved in promoting the scholarship program and fundraising efforts.
ESSENTIAL FUNCTIONS:
Program Management :
Manage and enhance the scholarship program to align with the organization's mission, vision, goals, and objectives.
Maintain and update scholarship materials, applications, policies, procedures, processes, and program outcomes.
Serve as the primary point of contact for scholarship recipients, providing guidance with applications, review and evaluate submissions, and notify applicants of outcome.
Collect and monitor the recipient reporting requirements, facilitating payments to schools based on compliance.
Update and maintain the online scholarship application, manage data, and develop reports.
Monitor and evaluate the effectiveness of the scholarship program, making data-driven recommendations for improvements. .
Prepare and present regular reports on scholarship program metrics, impact, and financial status to senior leadership, Calista’s Board of Directors funders, and other stakeholders.
Ensure compliance with all relevant legal, and organization requirements.
Build and maintain effective, collaborative working relationships with staff, customers and external partnerships.
Write and submit grant proposals to secure funding for the scholarship program.
Manage grant reporting to ensure compliance with all funding requirements.
Promotion Outreach:
Demonstrates exceptional customer service in all interactions.
Foster a learning environment that encourages team and customer participation.
Advertise, distribute material, and present program information to diverse groups.
Maintain and update CECI’s website and social media sites to promote the scholarship program.
Identify and pursue scholarship program grant opportunities.
Fundraising and Event Coordination:
Collaborate with the Executive Director and business partners to plan, schedule, and coordinate fundraising events.
Provide marketing and advertising materials for fundraising opportunities and oversee donations.
Support fundraising efforts, including grant writing, event coordination, schedule development, and task monitoring.
Process contributions, allocate funds, monitor budgets, acknowledge donors.
Complete a gaming test and serve as an alternate for the gaming permit, ensuring compliance with requirements.
Administrative Support:
Administer daily office operations and schedule program activities.
Compile and record program data using Excel or other database; organize, track, file and report documents as needed.
Evaluate and analyze program data to report returns on investment, program success, and alignment with the organization’s mission.
Manage accounts payable and receivable, maintain records, and process invoices and payments.
Track state and federal funding program activities and maintain related records.
Gather and maintain tax and audit information for auditors as requested.
Travel as needed for job-related tasks.
Participate in required company training.
Maintain alertness and adhere to safety protocols.
Perform additional duties as assigned.
SUPERVISORY FUNCTIONS:
This position periodically supervises Administrative Support and Interns and coordinates a team for fundraising events, including delegating responsibilities, providing directives, and monitoring completion.
KNOWLEDGE, SKILLS, & ABILITIES:
Excellent organizational and time management skills, ability to prioritize, multi-task, and maintain confidentiality with minimal oversight.
Understanding of accounting principles, practices and financial data analysis and reporting.
Strong knowledge of local culture, traditional values, customs, and language.
Ability to work independently, make decisions with minimal supervision, and manage and supervise employees.
Proficiency with Microsoft Office Suite and ability to learn new software programs.
Ability to type 45 WPM and use the 10-key by touch, with knowledge of financial modeling and strategic management.
Capacity to process a high volume of data accurately and meet deadlines.
Professional and effective communicate skills, both written and verbal.
Excellent interpersonal skills for effective collaboration with all levels of management, employees, public and private officials, and the general public.
Ability to administer programs, including reviewing and maintaining required documents for eligibility.
Proficiency with general office equipment.
Strong analytical skills for data evaluation and impact assessment.
Adaptability to changing tasks and environments; managing competing demands and planning duties to meet deadlines.
Understanding of and adherence to policies, procedures, and emergency response protocols.
Demonstrated accuracy and thoroughness, with focus on continuous improvement and quality monitoring.
Goal-oriented, demonstrating persistence and the ability to overcome obstacles.
Responsibility for own actions and timely task completion with proactive communication of alternate plans if needed.
Problem-solving abilities, including information gathering, analysis, and group problem-solving.
Willingness to ask for and offer help and generate constructive improvement suggestions.
Ability to participate in and facilitate group meetings.
Willing and able to work overtime and/or flex work schedule as needed to meet work demands and maintain a professional appearance.
MINIMUM QUALIFICATIONS:
High School Diploma or equivalent required; Bachelor's Degree strongly preferred.
Minimum of four (4) years of supervisory and work-related experience or equivalent combination of education and experience.
Demonstrated experience in project management and implementation.
Leadership experience in an educational setting.
Willingness and ability to travel within the Calista Region.
Valid state driver's license and qualification to operate a vehicle under CECI’s Driving Policy.
Ability to pass a drug, driving, and background screening.
WORKING CONDITIONS
Calista Education and Culture, Inc.'s team has a fast-paced multi-tasking customer service oriented office environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and task changes is necessary to accommodate changing priorities. Overtime may be required.
PHYSICAL/VISUAL/MENTAL/ENVIRONMENTAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
PREFERENCE STATEMENTPreference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).
EEO STATEMENTAdditionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
REASONABLE ACCOMMODATIONIt is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.
Job Type: Full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Education:
High school or equivalent (Preferred)
Experience:
supervisory and work-related: 4 years (Preferred)
project management and implementation: 1 year (Preferred)
leadership in an educational setting: 1 year (Preferred)
License/Certification:
Driver's License (Preferred)
Work Location: In person
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The Scholarship Program Manager will oversee and manage all aspects of CECI’s scholarship program. This role involves developing, implementing, and evaluating scholarship initiatives to ensure alignment with CECI’s vision and core values. This position will support Calista Corporation Shareholders and Descendants throughout their educational journey and will also be involved in promoting the scholarship program and fundraising efforts.
ESSENTIAL FUNCTIONS:
Program Management :
Manage and enhance the scholarship program to align with the organization's mission, vision, goals, and objectives.
Maintain and update scholarship materials, applications, policies, procedures, processes, and program outcomes.
Serve as the primary point of contact for scholarship recipients, providing guidance with applications, review and evaluate submissions, and notify applicants of outcome.
Collect and monitor the recipient reporting requirements, facilitating payments to schools based on compliance.
Update and maintain the online scholarship application, manage data, and develop reports.
Monitor and evaluate the effectiveness of the scholarship program, making data-driven recommendations for improvements. .
Prepare and present regular reports on scholarship program metrics, impact, and financial status to senior leadership, Calista’s Board of Directors funders, and other stakeholders.
Ensure compliance with all relevant legal, and organization requirements.
Build and maintain effective, collaborative working relationships with staff, customers and external partnerships.
Write and submit grant proposals to secure funding for the scholarship program.
Manage grant reporting to ensure compliance with all funding requirements.
Promotion Outreach:
Demonstrates exceptional customer service in all interactions.
Foster a learning environment that encourages team and customer participation.
Advertise, distribute material, and present program information to diverse groups.
Maintain and update CECI’s website and social media sites to promote the scholarship program.
Identify and pursue scholarship program grant opportunities.
Fundraising and Event Coordination:
Collaborate with the Executive Director and business partners to plan, schedule, and coordinate fundraising events.
Provide marketing and advertising materials for fundraising opportunities and oversee donations.
Support fundraising efforts, including grant writing, event coordination, schedule development, and task monitoring.
Process contributions, allocate funds, monitor budgets, acknowledge donors.
Complete a gaming test and serve as an alternate for the gaming permit, ensuring compliance with requirements.
Administrative Support:
Administer daily office operations and schedule program activities.
Compile and record program data using Excel or other database; organize, track, file and report documents as needed.
Evaluate and analyze program data to report returns on investment, program success, and alignment with the organization’s mission.
Manage accounts payable and receivable, maintain records, and process invoices and payments.
Track state and federal funding program activities and maintain related records.
Gather and maintain tax and audit information for auditors as requested.
Travel as needed for job-related tasks.
Participate in required company training.
Maintain alertness and adhere to safety protocols.
Perform additional duties as assigned.
SUPERVISORY FUNCTIONS:
This position periodically supervises Administrative Support and Interns and coordinates a team for fundraising events, including delegating responsibilities, providing directives, and monitoring completion.
KNOWLEDGE, SKILLS, & ABILITIES:
Excellent organizational and time management skills, ability to prioritize, multi-task, and maintain confidentiality with minimal oversight.
Understanding of accounting principles, practices and financial data analysis and reporting.
Strong knowledge of local culture, traditional values, customs, and language.
Ability to work independently, make decisions with minimal supervision, and manage and supervise employees.
Proficiency with Microsoft Office Suite and ability to learn new software programs.
Ability to type 45 WPM and use the 10-key by touch, with knowledge of financial modeling and strategic management.
Capacity to process a high volume of data accurately and meet deadlines.
Professional and effective communicate skills, both written and verbal.
Excellent interpersonal skills for effective collaboration with all levels of management, employees, public and private officials, and the general public.
Ability to administer programs, including reviewing and maintaining required documents for eligibility.
Proficiency with general office equipment.
Strong analytical skills for data evaluation and impact assessment.
Adaptability to changing tasks and environments; managing competing demands and planning duties to meet deadlines.
Understanding of and adherence to policies, procedures, and emergency response protocols.
Demonstrated accuracy and thoroughness, with focus on continuous improvement and quality monitoring.
Goal-oriented, demonstrating persistence and the ability to overcome obstacles.
Responsibility for own actions and timely task completion with proactive communication of alternate plans if needed.
Problem-solving abilities, including information gathering, analysis, and group problem-solving.
Willingness to ask for and offer help and generate constructive improvement suggestions.
Ability to participate in and facilitate group meetings.
Willing and able to work overtime and/or flex work schedule as needed to meet work demands and maintain a professional appearance.
MINIMUM QUALIFICATIONS:
High School Diploma or equivalent required; Bachelor's Degree strongly preferred.
Minimum of four (4) years of supervisory and work-related experience or equivalent combination of education and experience.
Demonstrated experience in project management and implementation.
Leadership experience in an educational setting.
Willingness and ability to travel within the Calista Region.
Valid state driver's license and qualification to operate a vehicle under CECI’s Driving Policy.
Ability to pass a drug, driving, and background screening.
WORKING CONDITIONS
Calista Education and Culture, Inc.'s team has a fast-paced multi-tasking customer service oriented office environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and task changes is necessary to accommodate changing priorities. Overtime may be required.
PHYSICAL/VISUAL/MENTAL/ENVIRONMENTAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
PREFERENCE STATEMENTPreference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).
EEO STATEMENTAdditionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
REASONABLE ACCOMMODATIONIt is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.
Job Type: Full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Education:
High school or equivalent (Preferred)
Experience:
supervisory and work-related: 4 years (Preferred)
project management and implementation: 1 year (Preferred)
leadership in an educational setting: 1 year (Preferred)
License/Certification:
Driver's License (Preferred)
Work Location: In person
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