Serenity Home Healthcare Inc
Administrative Manager
Serenity Home Healthcare Inc, Niles, Illinois, United States, 60714
Job Summary:
Assist the Vice President of Office Operations and Procurement with the daily operations. The vital responsibility of the position is to ensure the efficient and effective functioning of the company’s administrative and procurement processes. This position requires strategic thinking with exceptional organizational skills.
Key Responsibilities
Work closely with the Vice President to set priorities and objectives for office operations and procurement, aligning them with the company’s strategic goals.
Coordination of office operations across all agency branches, including facility management, licensing, fleet management and front desk operations by ensuring a well-maintained and efficient work environment.
Implementation and monitoring of administrative processes to enhance productivity and streamline office functions.
Coordinate the setup of new offices, including layout planning, procurement of furniture and equipment, and coordinating with IT and other external vendors for seamless execution.
Manage schedules and prioritize tasks effectively to meet deadlines and organizational objectives.
Maintain a work list and ensure timely completion of tasks across various projects and administrative functions.
Manage the inventory of office supplies and coordinate the purchasing of materials to meet operational needs.
Coordinate the procurement and inventory processes to ensure cost-effective purchasing.
Negotiate lease agreements, coordinate with real estate agents, and manage relationships with landlords, ensuring compliance with all legal, regulatory, and compliance requirements.
Manage budgets for office operations, procurement, and expansion projects, tracking expenditures to ensure cost-effective practices.
Maintain positive relationships with external partners, vendors, and suppliers to ensure seamless operational support.
Coordinate the internal social media team to ensure brand consistency and effective communication strategies.
Generate and present regular reports and dashboards to monitor performance metrics, project statuses, budget updates, and key administrative activities.
Maintain accurate records and documentation related to all administrative, procurement, and project activities.
Travel as required to oversee expansion projects, manage office setups, and engage with local stakeholders.
Perform other job-related duties as assigned.
Requirement
Bachelor's degree in business administration, supply chain management, or a related field (Master's degree preferred)
Strong knowledge of procurement best practices and supply chain management
Excellent communication, negotiation, analytic, and interpersonal skills
Proficiency in using office management software and tools
Strategic thinking and problem-solving abilities.
High level of attention to detail and accuracy.
Ability to manage multiple priorities and work under tight deadlines.
Strong leadership and team management skills.
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Assist the Vice President of Office Operations and Procurement with the daily operations. The vital responsibility of the position is to ensure the efficient and effective functioning of the company’s administrative and procurement processes. This position requires strategic thinking with exceptional organizational skills.
Key Responsibilities
Work closely with the Vice President to set priorities and objectives for office operations and procurement, aligning them with the company’s strategic goals.
Coordination of office operations across all agency branches, including facility management, licensing, fleet management and front desk operations by ensuring a well-maintained and efficient work environment.
Implementation and monitoring of administrative processes to enhance productivity and streamline office functions.
Coordinate the setup of new offices, including layout planning, procurement of furniture and equipment, and coordinating with IT and other external vendors for seamless execution.
Manage schedules and prioritize tasks effectively to meet deadlines and organizational objectives.
Maintain a work list and ensure timely completion of tasks across various projects and administrative functions.
Manage the inventory of office supplies and coordinate the purchasing of materials to meet operational needs.
Coordinate the procurement and inventory processes to ensure cost-effective purchasing.
Negotiate lease agreements, coordinate with real estate agents, and manage relationships with landlords, ensuring compliance with all legal, regulatory, and compliance requirements.
Manage budgets for office operations, procurement, and expansion projects, tracking expenditures to ensure cost-effective practices.
Maintain positive relationships with external partners, vendors, and suppliers to ensure seamless operational support.
Coordinate the internal social media team to ensure brand consistency and effective communication strategies.
Generate and present regular reports and dashboards to monitor performance metrics, project statuses, budget updates, and key administrative activities.
Maintain accurate records and documentation related to all administrative, procurement, and project activities.
Travel as required to oversee expansion projects, manage office setups, and engage with local stakeholders.
Perform other job-related duties as assigned.
Requirement
Bachelor's degree in business administration, supply chain management, or a related field (Master's degree preferred)
Strong knowledge of procurement best practices and supply chain management
Excellent communication, negotiation, analytic, and interpersonal skills
Proficiency in using office management software and tools
Strategic thinking and problem-solving abilities.
High level of attention to detail and accuracy.
Ability to manage multiple priorities and work under tight deadlines.
Strong leadership and team management skills.
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