Harvard University
Associate Director, Events Administration
Harvard University, Cambridge, Massachusetts, us, 02140
Harvard University Associate Director, Events Administration Cambridge, Massachusetts Apply Now
66723BRAuto req ID:
66723BRJob Code:
360058 Admin Offcr/SrIndiv ContribDepartment Office Location:
USA - MA - CambridgeBusiness Title:
Associate Director, Events AdministrationSub-Unit:
------------Salary Grade:
058Time Status:
Full-timeUnion:
00 - Non Union, Exempt or TemporaryBasic Qualifications:
A bachelor’s degree from an accredited institution.Minimum of six years of office experience in administrative management, performance management, events, and related projects.Additional Qualifications and Skills:
Experience working in a higher education environment preferable.Excellent organizational, time management, interpersonal, and communication skills.Proven ability to take initiative and work collaboratively with a variety of people and departments.Ability to work independently, use judgment, and provide excellent client service.Ability to set priorities among competing tasks, multiple constituencies, and deadlines.Ability to develop staff, deliver positive and constructive feedback, and motivate staff to deliver quality work.Competency with Microsoft Office Suite, Zoom, and Workfront Project Management (preferred).Ability to work effectively and sensitively with staff during periods of increased workload and significant change using creative problem-solving skills.Strong written and oral communication skills required.This position requires good judgment, discretion, confidentiality, an understanding of processes, and excellent diplomatic skills to represent the Alumni Affairs and Development constituencies professionally.Position Description:
Reports to the Director and serves on the events leadership team; has a baseline understanding of all event partners (FAS, HAA, UDO) and their priorities. Creates effective and transparent reporting and analysis on the teams’ KPIs for AA&D partners by preparing reports from Workfront; ensures data integrity and analyzes data to review event trends. Manages the AA&D master events/travel calendar and convenes partners regularly to discuss opportunities for collaboration. Manages the day-to-day operations of the events assistants, including recruitment, hiring, and onboarding; education of AA&D unit goals and priorities; schedule and absence approval; and identifying tools and resources for the development assistants to be successful. Oversees the full-year performance management process for events assistants, in consultation with the event managers. Communicates regularly with Associate and Assistant Directors to discuss performance and support needs. Manages event assignments for support staff. Works closely with the Events leadership team and AA&D partners to identify training needs, skills enhancement, and professional growth opportunities for the support staff. Oversees onboarding and training plans to ensure that each support staff has the skills needed to ensure job success, has the knowledge to connect event activity to AA&D goals and priorities, and to promote professional development. Schedules guest speakers and relevant presentations for the full events team and subset groups (event managers, support staff, etc.). Serves as the main point of contact with our Operations and Finance teams to troubleshoot and streamline processes and provide open communication between departments. Provides project management on a small portfolio of events which includes creating responsibility charts and timelines and working with internal and external vendors and staffing.KEY COMPETENCIES
Experience managing and executing events.Ability to initiate strategies that serve the long-term need of the organization and events team.General knowledge of the organization/institution (Harvard) as well as local units.Ability to engage, inspire, and influence.Commitment to Equity, Diversity, Inclusion, and Belonging:
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:
We invite you to visit Harvard's Total Rewards website to learn more about our outstanding benefits package, which may include:Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary caregivers.Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.Work/Life and Wellness: Child and elder/adult care resources including on-campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.Work Format:
Hybrid (partially on-site, partially remote)Work Format Details:
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
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66723BRAuto req ID:
66723BRJob Code:
360058 Admin Offcr/SrIndiv ContribDepartment Office Location:
USA - MA - CambridgeBusiness Title:
Associate Director, Events AdministrationSub-Unit:
------------Salary Grade:
058Time Status:
Full-timeUnion:
00 - Non Union, Exempt or TemporaryBasic Qualifications:
A bachelor’s degree from an accredited institution.Minimum of six years of office experience in administrative management, performance management, events, and related projects.Additional Qualifications and Skills:
Experience working in a higher education environment preferable.Excellent organizational, time management, interpersonal, and communication skills.Proven ability to take initiative and work collaboratively with a variety of people and departments.Ability to work independently, use judgment, and provide excellent client service.Ability to set priorities among competing tasks, multiple constituencies, and deadlines.Ability to develop staff, deliver positive and constructive feedback, and motivate staff to deliver quality work.Competency with Microsoft Office Suite, Zoom, and Workfront Project Management (preferred).Ability to work effectively and sensitively with staff during periods of increased workload and significant change using creative problem-solving skills.Strong written and oral communication skills required.This position requires good judgment, discretion, confidentiality, an understanding of processes, and excellent diplomatic skills to represent the Alumni Affairs and Development constituencies professionally.Position Description:
Reports to the Director and serves on the events leadership team; has a baseline understanding of all event partners (FAS, HAA, UDO) and their priorities. Creates effective and transparent reporting and analysis on the teams’ KPIs for AA&D partners by preparing reports from Workfront; ensures data integrity and analyzes data to review event trends. Manages the AA&D master events/travel calendar and convenes partners regularly to discuss opportunities for collaboration. Manages the day-to-day operations of the events assistants, including recruitment, hiring, and onboarding; education of AA&D unit goals and priorities; schedule and absence approval; and identifying tools and resources for the development assistants to be successful. Oversees the full-year performance management process for events assistants, in consultation with the event managers. Communicates regularly with Associate and Assistant Directors to discuss performance and support needs. Manages event assignments for support staff. Works closely with the Events leadership team and AA&D partners to identify training needs, skills enhancement, and professional growth opportunities for the support staff. Oversees onboarding and training plans to ensure that each support staff has the skills needed to ensure job success, has the knowledge to connect event activity to AA&D goals and priorities, and to promote professional development. Schedules guest speakers and relevant presentations for the full events team and subset groups (event managers, support staff, etc.). Serves as the main point of contact with our Operations and Finance teams to troubleshoot and streamline processes and provide open communication between departments. Provides project management on a small portfolio of events which includes creating responsibility charts and timelines and working with internal and external vendors and staffing.KEY COMPETENCIES
Experience managing and executing events.Ability to initiate strategies that serve the long-term need of the organization and events team.General knowledge of the organization/institution (Harvard) as well as local units.Ability to engage, inspire, and influence.Commitment to Equity, Diversity, Inclusion, and Belonging:
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:
We invite you to visit Harvard's Total Rewards website to learn more about our outstanding benefits package, which may include:Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary caregivers.Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.Work/Life and Wellness: Child and elder/adult care resources including on-campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.Work Format:
Hybrid (partially on-site, partially remote)Work Format Details:
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
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