Harvard University
Deputy Director for Administration
Harvard University, Cambridge, Massachusetts, us, 02140
Harvard University Deputy Director for Administration Cambridge, Massachusetts Apply Now
66879BRAuto req ID:66879BRJob Code:361060 Administrative Manager Department Office Location:USA - MA - Cambridge Business Title:Deputy Director for AdministrationSub-Unit:Dean Salary Grade:060Time Status:Full-time Union:00 - Non Union, Exempt or TemporaryBasic Qualifications:Must possess at least seven years of progressively responsible administrative management experience, including staff supervision and financial management, in an academic or museum environment.Additional Qualifications and Skills:Must be comfortable with technology and possess strong computer skills. Experience with Harvard University systems a plus.Superior interpersonal abilities, experience with HR laws and processes, and a track record of successful interaction and collaboration with diverse groups in a professional environment.Excellent written and oral communication skills, coupled with strong team-building abilities.Proven ability to cultivate relationships and work effectively with staff at all levels.A strong service orientation and a record of outstanding service delivery.Experience and skill in initiating, collaborating on, implementing, monitoring, evaluating, and advancing strategic plans aligned with team goals and objectives.Successful candidates will have significant supervisory experience including managing teams through change.Position Description:The Deputy Director for Administration at the Peabody Museum of Archaeology and Ethnology plays a pivotal role on the senior leadership team, reporting to the Director of the Museum. This position is responsible for the overall strategic management of the administrative, financial, facilities and staff operations in a large museum. Works with the Director and staff to create a healthy inclusive and positive work environment for all members of the community.Leadership, Human Resources, and Team Management:In consultation with FAS HR, manages human resources administration for all staff in a unionized environment, including recruiting, performance management, compensation, staff relations, implementing FAS HR initiatives, and training.Directly supervises departmental staff responsible for finance, administrative IT support, and the Anthropological Literature database (5 FTE).Provides supportive leadership to more than 60 FTE museum staff members.Oversees the recruitment, hiring, compensation and performance management of employees, temporary staff, and interns.Oversees all financial activities for 65+ endowment funds including monitoring spending, providing financial analysis and forecasting, managing payroll and ensuring compliance with Harvard policies.Develops, prepares and manages an annual budget exceeding $10 million, partnering with FAS Finance Office.Ensures prudent management of spending, adherence to policies, and necessary approvals to guarantee the Museum’s financial sustainability.Supports the Museum’s operational goals and long-term financial health.Administrative Operations:Works with the Building Facilities team on building-related issues, including space assignments, repairs, maintenance, and refurbishing as needed.In collaboration with the Director, sets strategic objectives and allocates resources to support these objectives.In collaboration with Collections Division leadership, ensures that facilities-related activities around Museum collections adhere to the highest professional standards and best practices for stewardship of museum collections.Oversees Museum security to ensure the safety of staff, visitors, and valuable collections, working closely with Collections Division leadership and the Harvard Museums of Science and Culture and coordinating with the Museum’s security services vendor.Serves as contributing member to Museum committees and external committees within FAS.Coordinates and manages additional special projects and duties as required to support the Museum’s mission and goals.Commitment to Equity, Diversity, Inclusion, and Belonging:
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:
We invite you to visit Harvard's Total Rewards website to learn more about our outstanding benefits package.Work Format:
Hybrid (partially on-site, partially remote) Work Format Details: This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process.About Us:
The Peabody Museum is situated on the ancestral and traditional land of the Massachusett people. It cares for over 1.2 million items from across the world, including cultural, archaeological, and osteological collections as well as extensive photographic and archival materials. The Museum is committed to the ethical stewardship of its collections through implementation of collaborative and culturally responsive care, interpretation, and engagement.
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66879BRAuto req ID:66879BRJob Code:361060 Administrative Manager Department Office Location:USA - MA - Cambridge Business Title:Deputy Director for AdministrationSub-Unit:Dean Salary Grade:060Time Status:Full-time Union:00 - Non Union, Exempt or TemporaryBasic Qualifications:Must possess at least seven years of progressively responsible administrative management experience, including staff supervision and financial management, in an academic or museum environment.Additional Qualifications and Skills:Must be comfortable with technology and possess strong computer skills. Experience with Harvard University systems a plus.Superior interpersonal abilities, experience with HR laws and processes, and a track record of successful interaction and collaboration with diverse groups in a professional environment.Excellent written and oral communication skills, coupled with strong team-building abilities.Proven ability to cultivate relationships and work effectively with staff at all levels.A strong service orientation and a record of outstanding service delivery.Experience and skill in initiating, collaborating on, implementing, monitoring, evaluating, and advancing strategic plans aligned with team goals and objectives.Successful candidates will have significant supervisory experience including managing teams through change.Position Description:The Deputy Director for Administration at the Peabody Museum of Archaeology and Ethnology plays a pivotal role on the senior leadership team, reporting to the Director of the Museum. This position is responsible for the overall strategic management of the administrative, financial, facilities and staff operations in a large museum. Works with the Director and staff to create a healthy inclusive and positive work environment for all members of the community.Leadership, Human Resources, and Team Management:In consultation with FAS HR, manages human resources administration for all staff in a unionized environment, including recruiting, performance management, compensation, staff relations, implementing FAS HR initiatives, and training.Directly supervises departmental staff responsible for finance, administrative IT support, and the Anthropological Literature database (5 FTE).Provides supportive leadership to more than 60 FTE museum staff members.Oversees the recruitment, hiring, compensation and performance management of employees, temporary staff, and interns.Oversees all financial activities for 65+ endowment funds including monitoring spending, providing financial analysis and forecasting, managing payroll and ensuring compliance with Harvard policies.Develops, prepares and manages an annual budget exceeding $10 million, partnering with FAS Finance Office.Ensures prudent management of spending, adherence to policies, and necessary approvals to guarantee the Museum’s financial sustainability.Supports the Museum’s operational goals and long-term financial health.Administrative Operations:Works with the Building Facilities team on building-related issues, including space assignments, repairs, maintenance, and refurbishing as needed.In collaboration with the Director, sets strategic objectives and allocates resources to support these objectives.In collaboration with Collections Division leadership, ensures that facilities-related activities around Museum collections adhere to the highest professional standards and best practices for stewardship of museum collections.Oversees Museum security to ensure the safety of staff, visitors, and valuable collections, working closely with Collections Division leadership and the Harvard Museums of Science and Culture and coordinating with the Museum’s security services vendor.Serves as contributing member to Museum committees and external committees within FAS.Coordinates and manages additional special projects and duties as required to support the Museum’s mission and goals.Commitment to Equity, Diversity, Inclusion, and Belonging:
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:
We invite you to visit Harvard's Total Rewards website to learn more about our outstanding benefits package.Work Format:
Hybrid (partially on-site, partially remote) Work Format Details: This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process.About Us:
The Peabody Museum is situated on the ancestral and traditional land of the Massachusett people. It cares for over 1.2 million items from across the world, including cultural, archaeological, and osteological collections as well as extensive photographic and archival materials. The Museum is committed to the ethical stewardship of its collections through implementation of collaborative and culturally responsive care, interpretation, and engagement.
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