CommonBond Communities
Facilities Project Manager
CommonBond Communities, Saint Paul, Minnesota, United States, 55199
The Facilities Project Manager, under the supervision of the Director of Facilities Management, is responsible for the management of facilities related projects, vendor oversight, emergency management support, operational activities, site related audits and inspections, trainings, and acts as a coordinating resource for various CommonBond departments and personnel. Ensures properties are physically sound, well maintained and portfolio risks related to maintenance are minimized while supporting excellent resident experiences.
Areas of Responsibility include but are not limited to:
Programs, protocols and assigned duties:Develop and manage facilities maintenance programs and protocolsProvide project management for maintenance system enhancements (Yardi)Manage facilities related customer service system (FreshDesk)Provide oversight, guidance, coordination and direction to strategic partners and vendorsSupport capital needs projects and assessmentsProvide leadership and support to all staff, vendors, and portfolio locations
Acts as a resource to all CommonBond staff regarding facility issues and routines:Safety - OSHA, inclement weather, incident response and safety awarenessDesign & implement routine maintenance to help sustain facility longevity and maintainabilityEnsure Compliance - State, City, Federal and CommonBond standards for maintaining CommonBond's physical infrastructure
Represents CommonBond in physical property inspections and audits:Perform site audits/inspections prior to third party audit/inspectionsRecommend necessary corrections to the site findings and performs follow up inspectionsAttend inspections with third party inspectors and reports findings to managementManage compliant corrections and required responses to identified deficienciesCommunicate corrective actions with stakeholders
Coordinates required response of emergent incidents (non-insured) and insurance claims:Analyze immediate needs and make recommendations for mitigationCommunicate and implement action plans to resolve needs at sitesEnsure action plans are carried out to mitigate exposure and to protect sites, staff and residentsFollow established procedures for insurance and non-insurance claimsParticipate in EOC as Safety Officer roll as required
Oversight of scopes of work, contractors and vendors:Create RFP's, reviews bids, recommend vendors, and monitor performanceSecure long-term vendor relationships
Transition new and rehabilitated developments to Property Management Department:Participate and coordinate trainings for CommonBond site staffEnsure that Owner's Manuals have all site, contact and warranty information and USB Drive
MINIMUM REQUIREMENTSFour year degree or equivalent experiencePost secondary courses in electrical, plumbing, heating, and refrigeration, or equivalent experienceAbility to design cost effective preventive maintenance programs and perform related cost benefit analysisProven project management skillsStrong interpersonal skillsStrong written and oral communication skillsAbility to work both independently and in a group settingTeam playerComputer skills using Microsoft Word, Excel, project management software, and Yardi (or other ERP systems)5+ years of relevant experience
Physical Requirements:Ability to kneel, crouch, stoopAbility to climb stairsAbility to reach above and below shouldersAbility to sit for extended periods of time
Other Requirements:Customer service mindsetMust have access to reliable transportationMust be willing and able to travel extensively between sites as necessary, including out of state when required
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Areas of Responsibility include but are not limited to:
Programs, protocols and assigned duties:Develop and manage facilities maintenance programs and protocolsProvide project management for maintenance system enhancements (Yardi)Manage facilities related customer service system (FreshDesk)Provide oversight, guidance, coordination and direction to strategic partners and vendorsSupport capital needs projects and assessmentsProvide leadership and support to all staff, vendors, and portfolio locations
Acts as a resource to all CommonBond staff regarding facility issues and routines:Safety - OSHA, inclement weather, incident response and safety awarenessDesign & implement routine maintenance to help sustain facility longevity and maintainabilityEnsure Compliance - State, City, Federal and CommonBond standards for maintaining CommonBond's physical infrastructure
Represents CommonBond in physical property inspections and audits:Perform site audits/inspections prior to third party audit/inspectionsRecommend necessary corrections to the site findings and performs follow up inspectionsAttend inspections with third party inspectors and reports findings to managementManage compliant corrections and required responses to identified deficienciesCommunicate corrective actions with stakeholders
Coordinates required response of emergent incidents (non-insured) and insurance claims:Analyze immediate needs and make recommendations for mitigationCommunicate and implement action plans to resolve needs at sitesEnsure action plans are carried out to mitigate exposure and to protect sites, staff and residentsFollow established procedures for insurance and non-insurance claimsParticipate in EOC as Safety Officer roll as required
Oversight of scopes of work, contractors and vendors:Create RFP's, reviews bids, recommend vendors, and monitor performanceSecure long-term vendor relationships
Transition new and rehabilitated developments to Property Management Department:Participate and coordinate trainings for CommonBond site staffEnsure that Owner's Manuals have all site, contact and warranty information and USB Drive
MINIMUM REQUIREMENTSFour year degree or equivalent experiencePost secondary courses in electrical, plumbing, heating, and refrigeration, or equivalent experienceAbility to design cost effective preventive maintenance programs and perform related cost benefit analysisProven project management skillsStrong interpersonal skillsStrong written and oral communication skillsAbility to work both independently and in a group settingTeam playerComputer skills using Microsoft Word, Excel, project management software, and Yardi (or other ERP systems)5+ years of relevant experience
Physical Requirements:Ability to kneel, crouch, stoopAbility to climb stairsAbility to reach above and below shouldersAbility to sit for extended periods of time
Other Requirements:Customer service mindsetMust have access to reliable transportationMust be willing and able to travel extensively between sites as necessary, including out of state when required
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