CommonBond Communities
Administrative Manager
CommonBond Communities, Saint Paul, Minnesota, United States, 55199
Home is the foundation for everything in life. Since 1971, our model has been about supporting residents in finding stability and achieving their goals. It's why we're more than housing - we combine quality affordable homes with our on-site Advantage Services - because we believe that with the right support and opportunities, all people can thrive. Today, over 13,000 people - families, seniors, veterans, and people with disabilities and other barriers - call a CommonBond community "home." Our core values are
Respect, Integrity, Partnership, Innovation,
and
Excellence . We live these values and look for people who embody them to represent our organization in the community. If this sounds like you, please consider joining our team.
Why CommonBond Communities?
Work-life balanceCompetitive salaryEmployee referral programComprehensive benefits packageEmployee recognition and rewards programA respectful and growth-oriented workplaceOngoing training and professional development
CommonBond Communities invites qualified applicants to apply for the Administrative Manager position at our Central Office location located in Saint Paul, MN. The Administrative Manager provides effective leadership to the Housing and Services Administrative Team members. This person is responsible for planning and coordinating administrative procedures and systems in order to streamline processes and provide clear communication to other team members. They will be able to actively discover new ways to support the Housing and Services departments more efficiently while also providing clear and open communication with other members of the administrative team.
ESSENTIAL JOB FUNCTIONS AND ASSOCIATED TASKS
Supervise and provide leadership for administrative staffStrives to be a leader in thought and practiceCoordinates with other Administrative Staff to ensure clear communications and create efficienciesWorks with the EVP of Housing and Services, Housing and Services Directors, and all Regional Managers to provide direct supportActs as liaison between administrative staff and senior management, communicating needs and concerns so they are handled quicklyIdentifies, hires, and supervises administrative staff. Provide recognition and frequent feedback; evaluate performance. With employees, identifies and advances professional development goals; ensures that training occurs. Actively encourages staff learning and growth around diversity and inclusion.Holds regular meetings with administrative staff to discuss issues, problem-solve solutions, guide performance, and maintain high-level work.Coaches employees to improve their ability to anticipate, correct, and avoid deficiencies.Delegates tasks and tracks progress on projectsLeads planning and organizing training sessions for Administrative StaffCoordinates completion of special projects and tracks progress toward company goals
KNOWLEDGE, SKILLS, AND ABILITIES
Maintains communication flow and business processesUtilizes Outlook email function - read and respond to emailsUtilizes MS Office - ability to create high-functioning spreadsheets in Excel using formulasProcesses incoming contracts for a number of vendors, i.e., MHFA, WHEDA, and IFAWorks with Housing and Services Directors to strategize new initiatives, i.e. portfolio assignments, spreadsheets, pipeline, timeline, etc.Schedules meetings and training for small and large groupsPlans for event space which includes negotiating contracts, preparing agendas, ordering, and arranging all food, day of coordination, and set-up.
EDUCATION
High School diploma or equivalentProficiency in MS Word, Excel, and database softwareHigh level of knowledge in Excel Required: spreadsheets, formulas, etc.Minimum two years of receptionist and administrative experience in a busy professional office
PHYSICAL REQUIREMENTS
Ability to sit for extended periods of time.Ability to bend at the waist, kneel, stoopAbility to lift and carry up to 30 poundsAbility to walk up and down flights of stairsAbility to accurately type 45 words per minuteSpecific training in word processing and use of computersAbility to stand for extended periods of timeAbility to reach above shouldersAbility to open and close file drawersAbility to file documents for extended periods of time
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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Respect, Integrity, Partnership, Innovation,
and
Excellence . We live these values and look for people who embody them to represent our organization in the community. If this sounds like you, please consider joining our team.
Why CommonBond Communities?
Work-life balanceCompetitive salaryEmployee referral programComprehensive benefits packageEmployee recognition and rewards programA respectful and growth-oriented workplaceOngoing training and professional development
CommonBond Communities invites qualified applicants to apply for the Administrative Manager position at our Central Office location located in Saint Paul, MN. The Administrative Manager provides effective leadership to the Housing and Services Administrative Team members. This person is responsible for planning and coordinating administrative procedures and systems in order to streamline processes and provide clear communication to other team members. They will be able to actively discover new ways to support the Housing and Services departments more efficiently while also providing clear and open communication with other members of the administrative team.
ESSENTIAL JOB FUNCTIONS AND ASSOCIATED TASKS
Supervise and provide leadership for administrative staffStrives to be a leader in thought and practiceCoordinates with other Administrative Staff to ensure clear communications and create efficienciesWorks with the EVP of Housing and Services, Housing and Services Directors, and all Regional Managers to provide direct supportActs as liaison between administrative staff and senior management, communicating needs and concerns so they are handled quicklyIdentifies, hires, and supervises administrative staff. Provide recognition and frequent feedback; evaluate performance. With employees, identifies and advances professional development goals; ensures that training occurs. Actively encourages staff learning and growth around diversity and inclusion.Holds regular meetings with administrative staff to discuss issues, problem-solve solutions, guide performance, and maintain high-level work.Coaches employees to improve their ability to anticipate, correct, and avoid deficiencies.Delegates tasks and tracks progress on projectsLeads planning and organizing training sessions for Administrative StaffCoordinates completion of special projects and tracks progress toward company goals
KNOWLEDGE, SKILLS, AND ABILITIES
Maintains communication flow and business processesUtilizes Outlook email function - read and respond to emailsUtilizes MS Office - ability to create high-functioning spreadsheets in Excel using formulasProcesses incoming contracts for a number of vendors, i.e., MHFA, WHEDA, and IFAWorks with Housing and Services Directors to strategize new initiatives, i.e. portfolio assignments, spreadsheets, pipeline, timeline, etc.Schedules meetings and training for small and large groupsPlans for event space which includes negotiating contracts, preparing agendas, ordering, and arranging all food, day of coordination, and set-up.
EDUCATION
High School diploma or equivalentProficiency in MS Word, Excel, and database softwareHigh level of knowledge in Excel Required: spreadsheets, formulas, etc.Minimum two years of receptionist and administrative experience in a busy professional office
PHYSICAL REQUIREMENTS
Ability to sit for extended periods of time.Ability to bend at the waist, kneel, stoopAbility to lift and carry up to 30 poundsAbility to walk up and down flights of stairsAbility to accurately type 45 words per minuteSpecific training in word processing and use of computersAbility to stand for extended periods of timeAbility to reach above shouldersAbility to open and close file drawersAbility to file documents for extended periods of time
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
#J-18808-Ljbffr