OCERS
Special Projects Specialist
OCERS, Santa Ana, California, United States, 92725
Special Projects Specialist (Staff Specialist)
Salary may be negotiable within the range listed above, based on position requirements and the successful candidate's qualifications, subject to appropriate authorization.In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates:Effective June 27, 2025 – 4.00% increaseOPEN TO THE PUBLIC
This recruitment will establish an open eligible list that will be used to fill current and future Staff Specialist positions. The eligible list established may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.DEADLINE TO APPLYThis recruitment will be open for a minimum of five (5) business days and will close
Monday, October 14, 2024 11:59 P.M. (PST).OFFICE OF CARE COORDINATION
The County of Orange, Office of Care Coordination engages across Orange County, working with cities and community-based organizations to strengthen regional capacity and multi-city, multi-sector investments to prevent and address homelessness, coordinate public and private resources to meet the needs of the homeless population in Orange County and promote integration of services throughout the community that improve the countywide response to homelessness.THE OPPORTUNITY
The Special Projects Specialist provides primary support to the Grants and Programs Analyst; provides administrative, fiscal, contractual, and system levels support to the Office of Care Coordination to successfully develop and implement programming funded through federal, state and local grant sources; and works on special projects in support of the Office of Care Coordination. Special projects activities may include but are not limited to research, data collection and analysis, completing grant applications, compiling presentations and informational materials to share with the public, contract monitoring and invoice processing and more. The Special Projects Specialist will have a full range of analytical duties including problem identification, information gathering, fiscal analysis, development of alternative resolutions and recommendations.The primary duties and responsibilities of this position include, but are not limited to:Conducting fiscal data analysis and/or interdepartmental analysis on addressing homelessness, primarily through performance data from County Departments and Agencies and contracted providersDeveloping and presenting community educational materials, newsletters, and/or presentations on data analysisAssist in the application of federal, state and local funding opportunitiesAssist in the monitoring of Office of Care Coordination contracts, including preparation and review of monitoring checklists, review and provide recommendations for improvement of client files and program implementationProvide general contract assistance and technical support and work in collaboration with contracted service providersMaintain accounting logs to ensure program funds are being utilized in appropriate areas and funding sources are being spent effectivelyFinancial monitoring including invoice review and processing, and review of backup documentation to ensure compliance with funding regulationsCollaborating and interacting with various levels of staff, including staff specialist, supervisors, managers, directors and colleagues in other County departments and agenciesDESIRABLE QUALIFICATIONS
In addition to the minimum qualifications, the ideal candidate will possess a criminal justice, healthcare, and/or social services background and have at least one year of experience in grant administration, fiscal management, including budget monitoring and invoice processing and funding sources supporting programs related to homelessness and other hard to serve populations as the Office of Care Coordination focused on improving service delivery for people experiencing homelessness and other hard to serve subpopulations.In addition, the ideal candidate will possess extensive knowledge and/or experience in the following core competencies:Technical Knowledge | Technical Experience
Researching on public policies and procedures related to homelessness, re-entry, and other hard to serve subpopulationsConducting data analysis and/or interdepartmental analysis on addressing homelessness, primarily through performance data from County Departments and Agencies and contracted providersDeveloping and presenting community educational materials, newsletters, and/or presentations on data analysisAssist in the application of federal, state and local funding opportunitiesAssist in the monitoring of Office of Care Coordination contracts, including preparation and review of monitoring checklists, review and provide recommendations for improvement of client files and program implementationProvide general contract assistance and technical support and work in collaboration with contracted service providersMaintain accounting logs to ensure program funds are being utilized in appropriate areas and assist with invoice processingProficiency utilizing Microsoft Suite and other computer related software to perform the duties aboveRelationship Building | Interpersonal Skills
Collaborating and interacting with various levels of staff, including staff specialist, supervisors, managers, directors and colleagues in other County departments and agenciesBuilding collaborative partnerships with private and public Agencies, Departments, Organizations, and communities Working with various organizational units in order to meet the Office of Care Coordination goalsCoordinate and act as a liaison with various program level stakeholders and County agencies in relation to coordinate the delivery of services and programming for people experiencing homelessness and other hard to serve populationsMake sound business decisions and formulate policy recommendations for achieving positive business outcomes using appropriate judgment and risk management skillsPerform effectively under pressure of deadlines and management constraintsResearch | Analytical Skills
Analyzing, evaluating, and recommending analytical tools, software, and processes to perform functions more efficiently and to implement more efficient and effective business practicesManaging data utilizing Microsoft Excel and other tools to enter, track, validate, and analyze dataOral | Written Communication Skills
Composing written documents for a wide variety of audiences, such as composing formal letters and reports, workbooks, and other official documentsPreparing and orally presenting program training and support information to various groupsSupport the Office of Care Coordination with meeting agendas, coordinating meetings with providers and other stakeholders and providing accurate minutes to document meetingsCommunicating, coordinating, and collaborating effectively with all organizational levels, and the public regarding sensitive/confidential issuesMINIMUM QUALIFICATIONS
Please click
here
to learn more about the minimum qualifications for the Staff Specialist classification as well as the physical & mental requirements and the environmental conditions.NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the
National Association of Credential Services (N.A.C.E.S).RECRUITMENT PROCESS
Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After the screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the recruitment.Online Assessment(s) (100% Weighted)
Applicants who meet desirable qualifications will be invited to participate in one or more job related assessments. Applicants will be notified of their test date and access code, if applicable.Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure.Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click
here
to review the policy.COVID-19 Requirements
The COVID-19 pandemic continues to evolve, and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with all applicable State or County Public Health Orders, some of which require vaccination and boosting as follows:Workers, who provide services in certain Health Care Facilities or in a correctional facility or detention center where health care is provided, will be required to provide proof that they are fully vaccinated and boosted in accordance with applicable state orders . (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason)In addition, depending on assignment and COVID-19 Community Level, workers in certain high-risk settings may be required to wear masks regardless of vaccination status.The position for which you are applying may be required to adhere to any applicable State or County Public Health Orders. You will receive notification of any requirement as it applies to a position.EMAIL NOTIFICATION
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at
www.governmentjobs.com
.FREQUENTLY ASKED QUESTIONS
Click
here
for additional
Frequently Asked Questions.For specific information pertaining to this recruitment, contact Aniko Ruha at aniko.ruha@ocgov.com or (714) 834-7370. Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.
#J-18808-Ljbffr
Salary may be negotiable within the range listed above, based on position requirements and the successful candidate's qualifications, subject to appropriate authorization.In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates:Effective June 27, 2025 – 4.00% increaseOPEN TO THE PUBLIC
This recruitment will establish an open eligible list that will be used to fill current and future Staff Specialist positions. The eligible list established may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.DEADLINE TO APPLYThis recruitment will be open for a minimum of five (5) business days and will close
Monday, October 14, 2024 11:59 P.M. (PST).OFFICE OF CARE COORDINATION
The County of Orange, Office of Care Coordination engages across Orange County, working with cities and community-based organizations to strengthen regional capacity and multi-city, multi-sector investments to prevent and address homelessness, coordinate public and private resources to meet the needs of the homeless population in Orange County and promote integration of services throughout the community that improve the countywide response to homelessness.THE OPPORTUNITY
The Special Projects Specialist provides primary support to the Grants and Programs Analyst; provides administrative, fiscal, contractual, and system levels support to the Office of Care Coordination to successfully develop and implement programming funded through federal, state and local grant sources; and works on special projects in support of the Office of Care Coordination. Special projects activities may include but are not limited to research, data collection and analysis, completing grant applications, compiling presentations and informational materials to share with the public, contract monitoring and invoice processing and more. The Special Projects Specialist will have a full range of analytical duties including problem identification, information gathering, fiscal analysis, development of alternative resolutions and recommendations.The primary duties and responsibilities of this position include, but are not limited to:Conducting fiscal data analysis and/or interdepartmental analysis on addressing homelessness, primarily through performance data from County Departments and Agencies and contracted providersDeveloping and presenting community educational materials, newsletters, and/or presentations on data analysisAssist in the application of federal, state and local funding opportunitiesAssist in the monitoring of Office of Care Coordination contracts, including preparation and review of monitoring checklists, review and provide recommendations for improvement of client files and program implementationProvide general contract assistance and technical support and work in collaboration with contracted service providersMaintain accounting logs to ensure program funds are being utilized in appropriate areas and funding sources are being spent effectivelyFinancial monitoring including invoice review and processing, and review of backup documentation to ensure compliance with funding regulationsCollaborating and interacting with various levels of staff, including staff specialist, supervisors, managers, directors and colleagues in other County departments and agenciesDESIRABLE QUALIFICATIONS
In addition to the minimum qualifications, the ideal candidate will possess a criminal justice, healthcare, and/or social services background and have at least one year of experience in grant administration, fiscal management, including budget monitoring and invoice processing and funding sources supporting programs related to homelessness and other hard to serve populations as the Office of Care Coordination focused on improving service delivery for people experiencing homelessness and other hard to serve subpopulations.In addition, the ideal candidate will possess extensive knowledge and/or experience in the following core competencies:Technical Knowledge | Technical Experience
Researching on public policies and procedures related to homelessness, re-entry, and other hard to serve subpopulationsConducting data analysis and/or interdepartmental analysis on addressing homelessness, primarily through performance data from County Departments and Agencies and contracted providersDeveloping and presenting community educational materials, newsletters, and/or presentations on data analysisAssist in the application of federal, state and local funding opportunitiesAssist in the monitoring of Office of Care Coordination contracts, including preparation and review of monitoring checklists, review and provide recommendations for improvement of client files and program implementationProvide general contract assistance and technical support and work in collaboration with contracted service providersMaintain accounting logs to ensure program funds are being utilized in appropriate areas and assist with invoice processingProficiency utilizing Microsoft Suite and other computer related software to perform the duties aboveRelationship Building | Interpersonal Skills
Collaborating and interacting with various levels of staff, including staff specialist, supervisors, managers, directors and colleagues in other County departments and agenciesBuilding collaborative partnerships with private and public Agencies, Departments, Organizations, and communities Working with various organizational units in order to meet the Office of Care Coordination goalsCoordinate and act as a liaison with various program level stakeholders and County agencies in relation to coordinate the delivery of services and programming for people experiencing homelessness and other hard to serve populationsMake sound business decisions and formulate policy recommendations for achieving positive business outcomes using appropriate judgment and risk management skillsPerform effectively under pressure of deadlines and management constraintsResearch | Analytical Skills
Analyzing, evaluating, and recommending analytical tools, software, and processes to perform functions more efficiently and to implement more efficient and effective business practicesManaging data utilizing Microsoft Excel and other tools to enter, track, validate, and analyze dataOral | Written Communication Skills
Composing written documents for a wide variety of audiences, such as composing formal letters and reports, workbooks, and other official documentsPreparing and orally presenting program training and support information to various groupsSupport the Office of Care Coordination with meeting agendas, coordinating meetings with providers and other stakeholders and providing accurate minutes to document meetingsCommunicating, coordinating, and collaborating effectively with all organizational levels, and the public regarding sensitive/confidential issuesMINIMUM QUALIFICATIONS
Please click
here
to learn more about the minimum qualifications for the Staff Specialist classification as well as the physical & mental requirements and the environmental conditions.NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the
National Association of Credential Services (N.A.C.E.S).RECRUITMENT PROCESS
Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After the screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the recruitment.Online Assessment(s) (100% Weighted)
Applicants who meet desirable qualifications will be invited to participate in one or more job related assessments. Applicants will be notified of their test date and access code, if applicable.Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure.Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click
here
to review the policy.COVID-19 Requirements
The COVID-19 pandemic continues to evolve, and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with all applicable State or County Public Health Orders, some of which require vaccination and boosting as follows:Workers, who provide services in certain Health Care Facilities or in a correctional facility or detention center where health care is provided, will be required to provide proof that they are fully vaccinated and boosted in accordance with applicable state orders . (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason)In addition, depending on assignment and COVID-19 Community Level, workers in certain high-risk settings may be required to wear masks regardless of vaccination status.The position for which you are applying may be required to adhere to any applicable State or County Public Health Orders. You will receive notification of any requirement as it applies to a position.EMAIL NOTIFICATION
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at
www.governmentjobs.com
.FREQUENTLY ASKED QUESTIONS
Click
here
for additional
Frequently Asked Questions.For specific information pertaining to this recruitment, contact Aniko Ruha at aniko.ruha@ocgov.com or (714) 834-7370. Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.
#J-18808-Ljbffr