Project Canary
Executive Assistant & Office Manager
Project Canary, Denver, Colorado, United States, 80285
Department:
G&ALocation:
Denver HeadquartersCompensation:
$74,000 - $93,000 / yearDescription
Project Canary is a climate technology company offering an enterprise data platform that helps energy companies improve and report on their emissions footprint. Project Canary builds high-fidelity sensors, ingests data from various other technologies and sources, and leverages proprietary analytics and models to deliver insights that operators can act on to reduce emissions. The data-driven technology enables energy operators to stop leaks faster, reduce risk, streamline reporting, and differentiate their operations for key stakeholders.Key Responsibilities
Culture ambassador who cares deeply about Project Canary's vision and mission, and embodies the spirit internally with teammates and externally with guests.Calendar Management for CEO
Manage complex and ever-changing scheduling, both internal and external, across global time zones, utilizing Outlook and other applicable tools.Build cadence and schedule all internal 1:1s and team meetings led by CEO and Chief of Staff.Track unanswered meeting requests until closure.
Meeting Logistics
Manage in-person meeting logistics for the CEO and Chief of Staff, including room scheduling, communications regarding building access, restaurant reservations, etc.
Travel Logistics
Arrange flights, hotels, ground transportation.Enter travel details on calendars, revise when changes occur.
Admin Support
Manage CEO monthly expense reporting utilizing Airbase.Complete ad hoc administrative tasks for CEO and Chief of Staff as needed.
Office Management
Coordinate and negotiate with all vendors, including but not limited to, plant maintenance, cleaning, facility maintenance, and building management.Provide support and serve as the primary contact for all office events, including any meetings with external guests, large food orders, or any other required logistical planning.Support People & Culture team by assisting with internal event planning, including team building events and meetings.Provide kitchen maintenance, including restocking, loading dishwasher, making coffee and other kitchen-related tasks.
Skills
Highly resourceful and self-driven, with the ability to self-manage and self-execute.Ability to partner, execute, and lead through influence.Adept at building and maintaining impactful relationships across multiple levels and functions of an organization with the ability to navigate and provide guidance during seasons of change.Critical thinker, exercising good judgment and decision making in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the adaptability required to maintain a realistic balance among multiple priorities and sometimes challenging and complex situations.Analytical and process oriented, always looking for ways to build structures and improve organizational systems and processes.Ability to exercise high levels of discretion with confidential matters.Proficiency with a wide range of technical platforms and tools (e.g., Outlook, MS Office, online calendaring, virtual meeting platforms, Slack, etc.).Level-headedness in managing the ups and downs of business cycles with emphasis in team collaboration rather than creating silos.Qualifications
Minimum of 3 years' experience as an Executive Assistant, supporting C-Suite and/or Senior Executives in a fast-paced, hyper-growth environment.Prior experience with early-stage startups highly preferred.Bachelor's degree preferred.Experience in event coordination or management preferred.Benefits
Health, dental, and vision insurance with low deductibles and premiums paid by company 99% for self and 50% for dependents and/or spouse.401K with company match (no vesting period).Opportunity for equity ownership.Student loan assistance.Generous PTO.12 weeks of fully paid parental leave (gender neutral) including adoptions.Flex Choice Monthly Stipend – choice between parking, public transportation, or wellness assistance.Dog friendly office environment.
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G&ALocation:
Denver HeadquartersCompensation:
$74,000 - $93,000 / yearDescription
Project Canary is a climate technology company offering an enterprise data platform that helps energy companies improve and report on their emissions footprint. Project Canary builds high-fidelity sensors, ingests data from various other technologies and sources, and leverages proprietary analytics and models to deliver insights that operators can act on to reduce emissions. The data-driven technology enables energy operators to stop leaks faster, reduce risk, streamline reporting, and differentiate their operations for key stakeholders.Key Responsibilities
Culture ambassador who cares deeply about Project Canary's vision and mission, and embodies the spirit internally with teammates and externally with guests.Calendar Management for CEO
Manage complex and ever-changing scheduling, both internal and external, across global time zones, utilizing Outlook and other applicable tools.Build cadence and schedule all internal 1:1s and team meetings led by CEO and Chief of Staff.Track unanswered meeting requests until closure.
Meeting Logistics
Manage in-person meeting logistics for the CEO and Chief of Staff, including room scheduling, communications regarding building access, restaurant reservations, etc.
Travel Logistics
Arrange flights, hotels, ground transportation.Enter travel details on calendars, revise when changes occur.
Admin Support
Manage CEO monthly expense reporting utilizing Airbase.Complete ad hoc administrative tasks for CEO and Chief of Staff as needed.
Office Management
Coordinate and negotiate with all vendors, including but not limited to, plant maintenance, cleaning, facility maintenance, and building management.Provide support and serve as the primary contact for all office events, including any meetings with external guests, large food orders, or any other required logistical planning.Support People & Culture team by assisting with internal event planning, including team building events and meetings.Provide kitchen maintenance, including restocking, loading dishwasher, making coffee and other kitchen-related tasks.
Skills
Highly resourceful and self-driven, with the ability to self-manage and self-execute.Ability to partner, execute, and lead through influence.Adept at building and maintaining impactful relationships across multiple levels and functions of an organization with the ability to navigate and provide guidance during seasons of change.Critical thinker, exercising good judgment and decision making in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the adaptability required to maintain a realistic balance among multiple priorities and sometimes challenging and complex situations.Analytical and process oriented, always looking for ways to build structures and improve organizational systems and processes.Ability to exercise high levels of discretion with confidential matters.Proficiency with a wide range of technical platforms and tools (e.g., Outlook, MS Office, online calendaring, virtual meeting platforms, Slack, etc.).Level-headedness in managing the ups and downs of business cycles with emphasis in team collaboration rather than creating silos.Qualifications
Minimum of 3 years' experience as an Executive Assistant, supporting C-Suite and/or Senior Executives in a fast-paced, hyper-growth environment.Prior experience with early-stage startups highly preferred.Bachelor's degree preferred.Experience in event coordination or management preferred.Benefits
Health, dental, and vision insurance with low deductibles and premiums paid by company 99% for self and 50% for dependents and/or spouse.401K with company match (no vesting period).Opportunity for equity ownership.Student loan assistance.Generous PTO.12 weeks of fully paid parental leave (gender neutral) including adoptions.Flex Choice Monthly Stipend – choice between parking, public transportation, or wellness assistance.Dog friendly office environment.
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