Oxeon Partners
Executive Assistant & Office Manager
Oxeon Partners, Seattle, Washington, us, 98127
Oxeon | Talent and CommunicationsPosition:
Executive AssistantLocation:
Seattle, WAContact:
Madison Cahill,
madison@oxeon.comAbout OxeonOxeon, an industry-leading builder of transformational healthcare solutions pioneered in 2011 by Trevor Price, powers change to our nation’s broken healthcare system through talent, entrepreneurship and investment.Comprised of three core businesses, the Oxeon holding company includes: Oxeon Search, which has placed more than 1,000 executives in healthcare leadership roles; Oxeon Investments, which makes selective seed investments and takes equity positions in Oxeon portfolio companies to accelerate change in healthcare; and Oxeon Venture Studio, which designs, facilitates and launches innovative healthcare businesses. Oxeon, derived from the Greek word for relationships, connects people and ideas to change healthcare and improve the lives of millions of Americans.About the RoleYou will help position Oxeon’s Senior Leaders for success. In this role, you will support 1-2 Senior Leaders, initially one Principal. You will be a part of a broader (amazing) Platform team that supports the business. We are an organization that is entrepreneurial and flexible, and the role will evolve over time. Responsibilities for the role include, but are not limited to:
Thought Partnership through Executive Support
Manage calendar:
Coordinate all internal and external meetings for very busy executives, including ensuring all important information is relayed.Book travel:
research, book, and coordinate executive travel– ensuring all documents are in place and relevant personal information is included; create itinerariesManage administrative tasks : help with office needs - scanning, mailing, etc.Process expenses:
through third-party provider (Expensify)Collaborate effectively : coordinate with other EAs and team members as necessary; bring in key stakeholders as needed; liaise with both internal and external teamsExternal conferences : support in the planning of external conferences and events; compile agendas and pull together meetings materials/ information on attendees; assist with scheduling follow-up meetingsExecutive Search Project Coordination
Project Management:
Proactively manage the team’s efforts to ensure they are moving the assignment/project forward.Documentation Support:
Use Google Suite to support the creation, editing and formatting of client-facing documents. Ensure all information is accurate and meets the client and internal expectations (e.g. business development materials, client retainers, position descriptions, search status reports, etc)Search Coordination:
Manage scheduling of meetings and calls with clients and candidates, maintaining an understanding of search needs.Office & Events Management
Plan and lead fun culture-building events, including office happy hours and outings.Maintain office supplies.Manage conference room bookings and meetings, ensuring space is set up and cleaned after each meeting.What We Expect From You
Be proactive:
Your team relies on you to be responsive to clients, candidates, and other stakeholders.Maintain a flexible working style:
As a client services firm, we are all available for last-minute changes to calendars, including some early morning/ late night or weekend availability as needed.Make executive decisions:
Understand the business and the executive you are working with in order to make decisions independently.Maintain a strong attention to detail:
You will be representing us to clients and other executives in the market.Maintain a high degree of professionalism:
be a representation of the firm when communicating with internal project leads and clients; handle confidential and sensitive information with the utmost discretion.What You Can Expect From Us
A flexible, hybrid work model.
We spend time in-person in the NYC, Seattle, and Nashville offices 3 days per week (Tuesdays, Wednesdays, Thursdays) and are flexible Mondays and Fridays.Quality time together.
We spend time together at weekly lunches, annual offsites and events throughout the year to build culture, have fun, foster learning and development, and deepen relationships with one another.Equity interest.
We align firm and employee compensation with equity and team performance.Great compensation and benefits.
We offer competitive compensation, 100% employer paid medical and dental insurance for you and your family, paid parental leave, 401k, great snacks, and a fun, flexible open-office environment.Opportunity to give back.
We believe in giving back to the community and helping those in need, which is why every employee is given opportunities to volunteer and a generous annual philanthropic match to support and learn from causes important to them.
$80,000 - $110,000 a yearWhat We’d Like From You:
Apply here to let us know why you’re interested. We’re excited to hear more about your story and goals.Salary ExpectationsTotal cash compensation: $80,000-$110,000Equity: Cash distributions are variable based on tenure and fund performance.--Oxeon is interested in every qualified candidate who is eligible to work in the United States; however, we are not able to sponsor visas at this time.Oxeon is committed to Diversity, Equity and Inclusion in both our internal operations and across our external business and network. We’re an equal opportunity employer committed to providing employees with a work environment free of discrimination and harassment.Oxeon is committed to providing and maintaining a safe workplace. Pursuant to the order of the Commissioner of Health and Mental Hygiene to Require COVID19 Vaccination in the Workplace, all New York City workers who perform in-person work or interact with the public in the course of business must provide proof that they have been fully-vaccinated against COVID-19 or request and receive approval for a reasonable accommodation (including due to disability or religion).
#J-18808-Ljbffr
Executive AssistantLocation:
Seattle, WAContact:
Madison Cahill,
madison@oxeon.comAbout OxeonOxeon, an industry-leading builder of transformational healthcare solutions pioneered in 2011 by Trevor Price, powers change to our nation’s broken healthcare system through talent, entrepreneurship and investment.Comprised of three core businesses, the Oxeon holding company includes: Oxeon Search, which has placed more than 1,000 executives in healthcare leadership roles; Oxeon Investments, which makes selective seed investments and takes equity positions in Oxeon portfolio companies to accelerate change in healthcare; and Oxeon Venture Studio, which designs, facilitates and launches innovative healthcare businesses. Oxeon, derived from the Greek word for relationships, connects people and ideas to change healthcare and improve the lives of millions of Americans.About the RoleYou will help position Oxeon’s Senior Leaders for success. In this role, you will support 1-2 Senior Leaders, initially one Principal. You will be a part of a broader (amazing) Platform team that supports the business. We are an organization that is entrepreneurial and flexible, and the role will evolve over time. Responsibilities for the role include, but are not limited to:
Thought Partnership through Executive Support
Manage calendar:
Coordinate all internal and external meetings for very busy executives, including ensuring all important information is relayed.Book travel:
research, book, and coordinate executive travel– ensuring all documents are in place and relevant personal information is included; create itinerariesManage administrative tasks : help with office needs - scanning, mailing, etc.Process expenses:
through third-party provider (Expensify)Collaborate effectively : coordinate with other EAs and team members as necessary; bring in key stakeholders as needed; liaise with both internal and external teamsExternal conferences : support in the planning of external conferences and events; compile agendas and pull together meetings materials/ information on attendees; assist with scheduling follow-up meetingsExecutive Search Project Coordination
Project Management:
Proactively manage the team’s efforts to ensure they are moving the assignment/project forward.Documentation Support:
Use Google Suite to support the creation, editing and formatting of client-facing documents. Ensure all information is accurate and meets the client and internal expectations (e.g. business development materials, client retainers, position descriptions, search status reports, etc)Search Coordination:
Manage scheduling of meetings and calls with clients and candidates, maintaining an understanding of search needs.Office & Events Management
Plan and lead fun culture-building events, including office happy hours and outings.Maintain office supplies.Manage conference room bookings and meetings, ensuring space is set up and cleaned after each meeting.What We Expect From You
Be proactive:
Your team relies on you to be responsive to clients, candidates, and other stakeholders.Maintain a flexible working style:
As a client services firm, we are all available for last-minute changes to calendars, including some early morning/ late night or weekend availability as needed.Make executive decisions:
Understand the business and the executive you are working with in order to make decisions independently.Maintain a strong attention to detail:
You will be representing us to clients and other executives in the market.Maintain a high degree of professionalism:
be a representation of the firm when communicating with internal project leads and clients; handle confidential and sensitive information with the utmost discretion.What You Can Expect From Us
A flexible, hybrid work model.
We spend time in-person in the NYC, Seattle, and Nashville offices 3 days per week (Tuesdays, Wednesdays, Thursdays) and are flexible Mondays and Fridays.Quality time together.
We spend time together at weekly lunches, annual offsites and events throughout the year to build culture, have fun, foster learning and development, and deepen relationships with one another.Equity interest.
We align firm and employee compensation with equity and team performance.Great compensation and benefits.
We offer competitive compensation, 100% employer paid medical and dental insurance for you and your family, paid parental leave, 401k, great snacks, and a fun, flexible open-office environment.Opportunity to give back.
We believe in giving back to the community and helping those in need, which is why every employee is given opportunities to volunteer and a generous annual philanthropic match to support and learn from causes important to them.
$80,000 - $110,000 a yearWhat We’d Like From You:
Apply here to let us know why you’re interested. We’re excited to hear more about your story and goals.Salary ExpectationsTotal cash compensation: $80,000-$110,000Equity: Cash distributions are variable based on tenure and fund performance.--Oxeon is interested in every qualified candidate who is eligible to work in the United States; however, we are not able to sponsor visas at this time.Oxeon is committed to Diversity, Equity and Inclusion in both our internal operations and across our external business and network. We’re an equal opportunity employer committed to providing employees with a work environment free of discrimination and harassment.Oxeon is committed to providing and maintaining a safe workplace. Pursuant to the order of the Commissioner of Health and Mental Hygiene to Require COVID19 Vaccination in the Workplace, all New York City workers who perform in-person work or interact with the public in the course of business must provide proof that they have been fully-vaccinated against COVID-19 or request and receive approval for a reasonable accommodation (including due to disability or religion).
#J-18808-Ljbffr