Project Management Coordinator

At STA, we believe our superpower is our people. It is no accident that our values are rooted in saving lives through organ and tissue donation. This role is focused on growing, looking for a different way to drive our mission and sustaining the best OPO in the country.The Project Management Coordinator is responsible for tracking, managing, and maintaining all projects at Southwest Transplant Alliance, as needed. Additionally, the position advises employees at all levels within the organization regarding best practices for change management and implementation. The incumbent will ensure the systematic documentation of project plans and collaborate with applicable departments to ensure timeliness of completion and training is consistent with organizational standards.Essential Job Functions and Responsibilities:Manages several cross-departmental projects using agile and other traditional project methods in a fast-paced environment with multiple stakeholders.Develops and maintains consistent and thorough communication with project stakeholders.Receives, manages, and processes project submissions in accordance with PMO guidelines.Responds to project stakeholders’ requests or issues in a timely and professional manner.Assists the Strategic Project Manager with the development of comprehensive project plans that are shared with teams to ensure changes are tracked and understood by stakeholders.Schedules all cross-departmental project meetings and assigns responsibilities for projects.Manages changes to project scope, schedule, and costs to keep plans accurate and updated.Supports the development of Project Management materials including SOP's, Gantt charts, workflows, and process maps, utilizing Microsoft Teams.Collaborates with the Education department to support appropriate training prior to the implementation of projects.Develops and maintains various tools and systems templates related to project management and continuous improvement.Maintains knowledge of current Project Management industry trends.Administrative duties and department metric reporting.Performs other duties as assigned.Compliance:OSHA CATEGORY DEFINITION: Category 2 – The incumbent in this position has the potential of occupational exposure. The incumbent will have access to confidential material and is required to use discretion with this information and comply with STA Confidentiality policy.Education, Experience, and Licensing Requirements:Bachelor's degree in Business Administration or related field preferred.CAPM, PMP or equivalent experience is required.Minimum of 1-year experience leading, planning and managing projects in a Project Management Office or similar team environment, working on custom business development-related projects.Qualifications and Skills:General understanding of project management life cycle models as well as strong knowledge of traditional project management principles and practices.Experience using Project Management Software such as MS Project, Smartsheet, Azure Dev Ops required.Demonstrates strong attention to detail and organizational skills, with the ability to multi-task, adapt to changing priority, and manage time with agility.Must have the ability to provide clear written and oral instructions related to project management processes to multiple levels of leadership.Ability to meet assigned deadlines and strategize multiple competing priorities.Excellent oral, written, and documentation skills.Must have the ability to communicate effectively with all levels of personnel and to represent the organization publicly.Ability to work both independently and as part of a team required.Ability to cope with high levels of stress and able to handle a heavy workload.Ability to be flexible in a dynamic work environment.Ability to travel in light and commercial aircraft or drive his/her personal auto in order to meet all job duties and responsibilities.PHYSICAL ENVIRONMENT / WORKING CONDITIONS:Normal office environment and is required to use his/her private automobile in order to meet all the duties and responsibilities of this position.OTHER:Southwest Transplant Alliance maintains a policy of nondiscrimination with employees and applicants for employment.

No aspect of employment will be influenced in any manner by race, color, religion, sex, age, national origin, physical or mental disability, genetics, sexual orientation, gender identity, gender expression, or any other basis prohibited by statute.

In addition to federal law requirements, STA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the STA has staff.Disclaimer:

The preceding description is not designed to be a complete list of all duties and responsibilities required of the Director of People Services.

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