Event Sales Coordinator

DescriptionLocated in a beautiful West Norwalk residential neighborhood, LaKota Oaks is the ideal retreat for weddings and private events. Come join a fun team with a fun culture! The property currently consists of our 120 room recently renovated hotel, 10,500 square feet of event space, an indoor swimming pool, basketball court, racquet ball courts, and much more.Perks for being a team member:Benefits for Full-time team members401k for Full-time team membersDiscounted merchandise and diningFun work cultureSummary:Facilitate sales of weddings and social events for LaKota Oaks, while maximizing opportunities for additional events during a wedding weekend. Responsible for coordinating all wedding and social event sales, as well as executing said events.Responsibilities:Know, understand, and adhere to company established policies and procedures.Ensures guest interactions are always positive. Smiles with every guest.Schedule and follow through with appointments for our guests to view our facilities and give an overview of our packages.Determine and confirm availability of event space, lodging, and food and beverage needs.Create proposals based on needs, interests and expectations of the wedding couple encompassing all facets of the resort.Close sales and all aspects of sales management.Write multi-layered contracts and agreements covering all aspects of the event and/or event weekend.Attend regional bridal shows.Collect payment from guests.Coordinate all details leading up to and including the day of event. To include planning of ceremonies, menus, beverages, flowers, cakes, entertainment, photographers, floor plans, etc.Prepare Event Orders for distribution. Communicate and confirm any event changes with the appropriate staff.Order necessities for events such as linens, cakes, flowers, ice carvings etc.Assist guests in decorating the events as needed.Ensure each event has the appropriate audio/visual equipment as requested.Complete Event Orders with guaranteed counts, settle any financial debts or credits. Mail thank you letters along with a guest questionnaire.Look out for the safety of our staff and guests.Ensure that our guests enjoy their stay with us.Must be able to lift at least 25 pounds.Must be very flexible with your schedule.Works closely with the catering team.Participate in weekly Group Impact Meetings and BEO Meetings, addressing issues and concerns for stakeholder groups relative to the wedding segment.Daily use of Catering and CRM software to book event space and create BEO's.Be on site to execute assigned events.Performs other related duties as assigned.Requirements:Minimum of 2 years catering sales experience preferred.Minimum of 2 years of experience in working social events preferred.Disclaimer:This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).LaKota Oaks is an Equal Opportunity Employer. In Compliance with the American with Disabilities Act, the company may provide reasonable accommodation to qualified individuals and encourage both prospective and current employees to discuss potential accommodation with the employer.

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