State of Colorado
Budget & Policy Analyst III, Business Operations Manager - Denver
State of Colorado, Denver, Colorado, United States, 80285
This position is only open to Colorado state residents.
This position is covered by the Partnership Agreement between the State of Colorado and Colorado Workers for Innovative and New Solutions (COWins).
New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.
About CDOT
Do you want to make a difference in Coloradans’ lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you will have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our
careers page
to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent
benefits
package!
About the Work Unit
The Office of Innovative Mobility (OIM) focuses on increasing multimodal transportation options to help decrease congestion and emissions and improve safety and efficiency on our roadways. The Office focuses on four key transportation areas: electrification, mobility services, mobility technology, and transit and rail. Each key area provides policy and strategic guidance throughout CDOT and the State of Colorado to improve the safety and efficiency of our roadways by leveraging both traditional and new and emerging technologies.
The Finance and Administration team within OIM consolidates administrative and support tasks office-wide to ensure compliance with federal, state, and department regulations, providing a resource to program staff on administrative and financial matters, and liaising with personnel in the Division of Accounting and Finance regarding OIM specific administrative and financial matters.
About the Position
This Business Operations Manager performs technical financial tasks within various systems to ensure the financial functions, contractual functions, official documentation, and policies and procedures of OIM are performed to the standards of the State of Colorado, CDOT, Federal Transit Administration (FTA), Federal Rail Administration (FRA), and Federal Highway Administration (FHWA).
Your duties and responsibilities will include, but are not limited to, the following:
Manage all aspects of financial planning and forecasting for general OIM cost center and pool budgets, including the Division of Transit and Rail (DTR).
Recommend policy changes that ensure conformance with all pertinent guidance and communicates these changes and trains staff.
Update and coordinate processes and policies within OIM to ensure timely compliance with regulations.
Work with CDOT's Office of Financial Management & Budget (OFMB), Accounting, and HQ Business Office to analyze department budgetary needs, assist with tracking budget formulation and monitoring results.
Monitor the OIM financial performance and advises management on fiscal needs and issues.
Serve as the fiscal coordinator for the FTA Federal grant program, including maintenance of all related accounting systems.
Serve as a financial grant monitor and resource person for Federal grantees on a statewide basis.
Provide periodic training to the OIM program staff on financial issues.
Perform spend forecasting (monthly and annual) with a specific emphasis on payroll and special project spending.
Provide recommendations for projected budget shortages and possible reaction tactics, as well as budget excess and recommendations for potential program or project augmentation options.
Adhere to federal and fiscal rules and regulations, analyzing and interpreting frequently changing legislation pertaining to FTA, FRA and FHWA funding sources and grant disbursement.
Provide business operations support, including processing and tracking invoices, creating, managing and tracking contracts through shopping carts, and performing fiscal year-end duties.
Use various systems (SAP, COTRAMS, SRM, OnBase AP, etc) to perform technical tasks, such as viewing, tracking, entering and researching budgetary and financial data.
Other job duties as assigned.
Work Environment:
Primarily 8:00 am – 5:00 pm work hours, Monday-Friday, with opportunity for a flexible schedule.
After a training period, you will likely work a hybrid schedule with a combination of in-office and remote work.
Travel required during work hours throughout Metro Denver/Front Range.
Occasional overnight travel 1-3 times a year throughout Colorado and out of state.
Minimum Qualifications
Experience Only:
7 years of full-time professional experience in finance, accounting, contract management, policy analysis, business administration, or other work related to the major duties of this position, which included:
At least 3 years of experience with a primary focus on fiscal or budget analysis, budget development and implementation, financial/administrative policy development and implementation and/or public or private sector management/administration that included budget formulation, execution, and analysis.
OR
Education and Experience:
A combination of relevant education and experience that equals 7 years.
Education from an accredited college or university with coursework in accounting, finance, economics, business administration, public administration, or another field of study closely related to the major duties of this position will be considered.
Full-time professional experience with a primary focus on fiscal or budget analysis, budget development and implementation, financial/administrative policy development and implementation and/or public or private sector management/administration that included budget formulation, execution, and analysis will be considered.
Please Note: The required experience must be substantiated within the work experience section of your application. “See Resume” statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.
Conditions of Employment
Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks.
Preferred Qualifications
The exceptional applicant will be an experienced financial expert and will possess the proven ability or accomplishment in the following:
Demonstrated success with the duties listed in the Description of the Job section.
Years of State service experience related to the duties of this position.
Highest work/personal ethics and integrity.
Understanding of FTA funding sources and requirements.
Experience working with transit agencies, transit budgets, and/or the FTA.
Experience with process improvement.
Proven track record with Project Management.
Experience with financial forecasting.
Experience with complex budgets, multiple fiscal years (State, Federal, Calendar).
Experience with passing through state funds, and the complex nature of forecasting budgets, to ensure appropriate funding exists for all funding types that ensures equity considerations.
Experience and in depth knowledge of fiscal rules and regulations.
Ability to work under tight deadlines and be adaptable to changing assignments.
Ability to take initiative to solve problems in an innovative manner.
Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments.
Effective interpersonal and relationship-building skills.
Strong time and project management skills, including prioritization and multi-tasking ability.
Excellent reasoning, investigative, analytical, and problem-solving ability.
Excellent facilitation, presentation, and communication skills, both written and oral.
Strong attention to technical detail and accuracy.
Passion for safety.
Ability to work effectively in both independent and team situations.
Familiarity with project management software and fluency with Google Suite (Drive, Docs, Sheets, Gmail, Calendar, Meet), MS Office, MS Project, ASANA/Trello, SAP, OnBase and TrAMS.
Applicant Checklist
Complete Applications must include the following documents:
A complete CDOT Application for Announced Vacancy.
A complete Supplemental Questionnaire.
A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position.
A detailed chronological resume.
If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation.
If you are a veteran, a copy of your DD214.
Please note that you may redact information on your attachments that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution.
Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date.
Notifications:
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position.
The Hiring Process:
All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement.
Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants.
Equity, Diversity, and Inclusion
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.
#J-18808-Ljbffr
This position is covered by the Partnership Agreement between the State of Colorado and Colorado Workers for Innovative and New Solutions (COWins).
New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.
About CDOT
Do you want to make a difference in Coloradans’ lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you will have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our
careers page
to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent
benefits
package!
About the Work Unit
The Office of Innovative Mobility (OIM) focuses on increasing multimodal transportation options to help decrease congestion and emissions and improve safety and efficiency on our roadways. The Office focuses on four key transportation areas: electrification, mobility services, mobility technology, and transit and rail. Each key area provides policy and strategic guidance throughout CDOT and the State of Colorado to improve the safety and efficiency of our roadways by leveraging both traditional and new and emerging technologies.
The Finance and Administration team within OIM consolidates administrative and support tasks office-wide to ensure compliance with federal, state, and department regulations, providing a resource to program staff on administrative and financial matters, and liaising with personnel in the Division of Accounting and Finance regarding OIM specific administrative and financial matters.
About the Position
This Business Operations Manager performs technical financial tasks within various systems to ensure the financial functions, contractual functions, official documentation, and policies and procedures of OIM are performed to the standards of the State of Colorado, CDOT, Federal Transit Administration (FTA), Federal Rail Administration (FRA), and Federal Highway Administration (FHWA).
Your duties and responsibilities will include, but are not limited to, the following:
Manage all aspects of financial planning and forecasting for general OIM cost center and pool budgets, including the Division of Transit and Rail (DTR).
Recommend policy changes that ensure conformance with all pertinent guidance and communicates these changes and trains staff.
Update and coordinate processes and policies within OIM to ensure timely compliance with regulations.
Work with CDOT's Office of Financial Management & Budget (OFMB), Accounting, and HQ Business Office to analyze department budgetary needs, assist with tracking budget formulation and monitoring results.
Monitor the OIM financial performance and advises management on fiscal needs and issues.
Serve as the fiscal coordinator for the FTA Federal grant program, including maintenance of all related accounting systems.
Serve as a financial grant monitor and resource person for Federal grantees on a statewide basis.
Provide periodic training to the OIM program staff on financial issues.
Perform spend forecasting (monthly and annual) with a specific emphasis on payroll and special project spending.
Provide recommendations for projected budget shortages and possible reaction tactics, as well as budget excess and recommendations for potential program or project augmentation options.
Adhere to federal and fiscal rules and regulations, analyzing and interpreting frequently changing legislation pertaining to FTA, FRA and FHWA funding sources and grant disbursement.
Provide business operations support, including processing and tracking invoices, creating, managing and tracking contracts through shopping carts, and performing fiscal year-end duties.
Use various systems (SAP, COTRAMS, SRM, OnBase AP, etc) to perform technical tasks, such as viewing, tracking, entering and researching budgetary and financial data.
Other job duties as assigned.
Work Environment:
Primarily 8:00 am – 5:00 pm work hours, Monday-Friday, with opportunity for a flexible schedule.
After a training period, you will likely work a hybrid schedule with a combination of in-office and remote work.
Travel required during work hours throughout Metro Denver/Front Range.
Occasional overnight travel 1-3 times a year throughout Colorado and out of state.
Minimum Qualifications
Experience Only:
7 years of full-time professional experience in finance, accounting, contract management, policy analysis, business administration, or other work related to the major duties of this position, which included:
At least 3 years of experience with a primary focus on fiscal or budget analysis, budget development and implementation, financial/administrative policy development and implementation and/or public or private sector management/administration that included budget formulation, execution, and analysis.
OR
Education and Experience:
A combination of relevant education and experience that equals 7 years.
Education from an accredited college or university with coursework in accounting, finance, economics, business administration, public administration, or another field of study closely related to the major duties of this position will be considered.
Full-time professional experience with a primary focus on fiscal or budget analysis, budget development and implementation, financial/administrative policy development and implementation and/or public or private sector management/administration that included budget formulation, execution, and analysis will be considered.
Please Note: The required experience must be substantiated within the work experience section of your application. “See Resume” statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.
Conditions of Employment
Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks.
Preferred Qualifications
The exceptional applicant will be an experienced financial expert and will possess the proven ability or accomplishment in the following:
Demonstrated success with the duties listed in the Description of the Job section.
Years of State service experience related to the duties of this position.
Highest work/personal ethics and integrity.
Understanding of FTA funding sources and requirements.
Experience working with transit agencies, transit budgets, and/or the FTA.
Experience with process improvement.
Proven track record with Project Management.
Experience with financial forecasting.
Experience with complex budgets, multiple fiscal years (State, Federal, Calendar).
Experience with passing through state funds, and the complex nature of forecasting budgets, to ensure appropriate funding exists for all funding types that ensures equity considerations.
Experience and in depth knowledge of fiscal rules and regulations.
Ability to work under tight deadlines and be adaptable to changing assignments.
Ability to take initiative to solve problems in an innovative manner.
Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments.
Effective interpersonal and relationship-building skills.
Strong time and project management skills, including prioritization and multi-tasking ability.
Excellent reasoning, investigative, analytical, and problem-solving ability.
Excellent facilitation, presentation, and communication skills, both written and oral.
Strong attention to technical detail and accuracy.
Passion for safety.
Ability to work effectively in both independent and team situations.
Familiarity with project management software and fluency with Google Suite (Drive, Docs, Sheets, Gmail, Calendar, Meet), MS Office, MS Project, ASANA/Trello, SAP, OnBase and TrAMS.
Applicant Checklist
Complete Applications must include the following documents:
A complete CDOT Application for Announced Vacancy.
A complete Supplemental Questionnaire.
A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position.
A detailed chronological resume.
If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation.
If you are a veteran, a copy of your DD214.
Please note that you may redact information on your attachments that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution.
Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date.
Notifications:
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position.
The Hiring Process:
All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement.
Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants.
Equity, Diversity, and Inclusion
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.
#J-18808-Ljbffr