Program Assistant 2

Department:

Educ Ctr for Talent DevelopmentSalary/Grade:

NEX/10Job Summary:The Program Assistant will provide a variety of administrative, clerical, and client assistance support for educational enrichment programs for preschool through middle school students. Responsibilities may include managing email and phone communications, managing data in databases, preparing agendas, purchasing program supplies, making arrangements including travel for meetings and special events, updating information on websites, and assisting teachers and supervisors with classroom materials and supplies.Specific Responsibilities:Documents & Databases: Proofs for spelling & grammar. Enters information into spreadsheets &/or databases. Compiles routine reports, statistics, tables, charts, etc. from readily available information.Website: Coordinates content maintenance of websites &/or blogs.Human Resources: Provides information on HR policies & procedures. Tracks hiring and on-boarding documentation for temporary staff. Reviews, routes, and manages applications of temporary applicants through MyHR, conducts interviews for entry-level, part-time positions.Coordination: Coordinates events which may include scheduling rooms &/or guest speakers & arranging for routine materials, technology & refreshments. Coordinates teacher classroom supply requests and ensures collection and dispersal of said supplies.Contacts: Provides information via phone, e-mail, mail, etc. Represents supervisor in routine/standard situations with various levels of personnel both internally & externally.Supervision: Coordinates work of receptionists, program assistants, temporary/student workers, etc.Ability to lift up to 40 pounds is required.Miscellaneous:

Performs other duties as assigned.Preferred Qualifications:Bachelor's degree.Excellent attention to detail.Ability to conduct oneself in a professional, efficient, and polite manner.Demonstrated ability to work on multiple projects simultaneously.Demonstrated collegiality, customer focus, and initiative.Target hiring range for this position:

$22.00 - $24.00 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.Benefits:

At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at

https://www.northwestern.edu/hr/benefits/index.html

to learn more.Work-Life and Wellness:

Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.Professional Growth & Development:

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at

https://www.northwestern.edu/hr/learning/index.html

to learn more.Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on

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