Spirax-Sarco Engineering
Document Control Specialist
Spirax-Sarco Engineering, Oklahoma City, Oklahoma, United States,
We’re currently seeking a Document Control Specialist to join our team. You’ll join a dynamic team of engineers, sales teams, marketers, administrators, designers, assemblers, chemists, web developers, accountants, analysts, programmers and many more. Globally we are united by our shared values that drive our culture. We want to be an employer where you make our difference.At Watson Marlow Fluid Technology Solutions, you face different challenges every single day. You are empowered to dream bigger and work smarter. You have time to live your life outside of your job.We offer a full induction with training and ongoing support for all our systems and products. Along with this you’ll gain access to SSE academy where you can upskill and develop at your own pace.Join Our Team and Enjoy Exceptional Benefits:Robust Retirement Plan:
Benefit from a guaranteed 5% employer contribution to your 401K, plus an additional 3% employer match, empowering your financial security.Comprehensive and Supportive Parental Leave:
Experience our inclusive, gender-neutral parental leave policy, offering 16 weeks at 100% pay. Upon your return, enjoy a gradual transition with a unique 80% work schedule while still receiving 100% of your pay for the first 6 months, ensuring a balanced reintegration into the workplace.Generous Time Off:
Enjoy ample time off to recharge and attend to life's circumstances with generous vacation and well-being days, 11 observed holidays, 15 caregiver days, and 80 hours of annual sick leave.Community Engagement Opportunities:
Make a difference with 3 paid volunteer days each year, encouraging you to give back to the community and causes you care about.And Many More Benefits:
Discover a wide range of additional perks and benefits designed to support your well-being and professional growth. We invite you to explore all the ways we strive to create a fulfilling and rewarding work environment.This role will focus on:As a Quality Assurance Document Control Specialist, you will play a critical role in ensuring the accuracy, integrity, and compliance of all documents related to quality assurance processes within the organization. You will be responsible for managing document control procedures, maintaining document databases, and facilitating document review and approval workflows. Your attention to detail and commitment to quality will contribute to the overall success of our quality management system.As an integral part of our success, you will initially be focused on:Document Management:Develop and maintain document control procedures to ensure the accuracy, completeness, and accessibility of all quality assurance documents.Establish document numbering, naming conventions, and version control procedures to facilitate efficient document retrieval and tracking.Organize and maintain document databases, repositories, and filing systems to ensure documents are stored securely and are easily retrievable.Document Review and Approval:Coordinate the review and approval process for all quality assurance documents, including standard operating procedures (SOPs), work instructions, forms, and templates.Ensure all documents undergo appropriate review by subject matter experts and stakeholders, and facilitate revisions and updates as necessary.Monitor document approval status and track document change history to ensure compliance with regulatory requirements and internal quality standards.Compliance and Audit Support:Support compliance with regulatory requirements (e.g., FDA, ISO) and industry standards by ensuring all quality assurance documents are maintained in accordance with applicable regulations and guidelines.Assist with document control activities during internal and external audits, including document retrieval, review, and documentation of audit findings and corrective actions.Training and Communication:Provide training and guidance to employees on document control procedures, including document creation, review, approval, and distribution processes.Communicate changes to document control procedures and requirements to relevant stakeholders and ensure understanding and compliance across the organization.Continuous Improvement:Identify opportunities for process improvement within the document control system and quality management system (QMS) and recommend solutions to enhance efficiency, accuracy, and compliance.Participate in cross-functional teams and initiatives aimed at improving overall quality and operational excellence within the organization.To be successful in this role, you will need:Bachelor's degree in a related field (e.g., Quality Assurance, Regulatory Affairs, Life Sciences) or equivalent work experience.Previous experience in document control, quality assurance, or regulatory compliance within a regulated industry (e.g., pharmaceuticals, medical devices, biotechnology).Strong understanding of document control principles, regulatory requirements, and quality management systems (e.g., FDA 21 CFR Part 11, ISO 9001).Proficiency in document management software and tools (e.g., Documentum, SharePoint) and Microsoft Office Suite (Word, Excel, PowerPoint).Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and priorities effectively.Strong communication and interpersonal skills, with the ability to collaborate cross-functionally and communicate effectively with stakeholders at all levels of the organization.Commitment to continuous learning and professional development in the field of quality assurance and document control.As a growing and ambitious organization with a presence in over 60 global locations and across multiple markets, we can offer you the working environment and support needed to be successful. We are committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation, or religious belief.About Watson-MarlowWatson Marlow Fluid Technology Solutions is a part of SSE PLC Group, a global engineering solutions provider with 10,300 employees and 130+ units. We provide fluid handling solutions for biotech and industrial markets. We help companies worldwide to improve their efficiency and sustainability. Watson-Marlow Fluid Technology Solutions (WMFTS) leads the niche market of peristaltic pumps and related fluid path technologies. We have ten brands that specialize in different areas, but together we offer our customers the best solutions for their pumping and fluid transfer needs. We are proud to belong to the FTSE 50 company Spirax-Sarco Engineering plc.Equal Opportunity EmployerWatson-Marlow Fluid Technology Solutions is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or other protected characteristics as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Watson-Marlow Fluid Technology Solutions makes hiring decisions based solely on qualifications, merit, and business needs at the time.
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Benefit from a guaranteed 5% employer contribution to your 401K, plus an additional 3% employer match, empowering your financial security.Comprehensive and Supportive Parental Leave:
Experience our inclusive, gender-neutral parental leave policy, offering 16 weeks at 100% pay. Upon your return, enjoy a gradual transition with a unique 80% work schedule while still receiving 100% of your pay for the first 6 months, ensuring a balanced reintegration into the workplace.Generous Time Off:
Enjoy ample time off to recharge and attend to life's circumstances with generous vacation and well-being days, 11 observed holidays, 15 caregiver days, and 80 hours of annual sick leave.Community Engagement Opportunities:
Make a difference with 3 paid volunteer days each year, encouraging you to give back to the community and causes you care about.And Many More Benefits:
Discover a wide range of additional perks and benefits designed to support your well-being and professional growth. We invite you to explore all the ways we strive to create a fulfilling and rewarding work environment.This role will focus on:As a Quality Assurance Document Control Specialist, you will play a critical role in ensuring the accuracy, integrity, and compliance of all documents related to quality assurance processes within the organization. You will be responsible for managing document control procedures, maintaining document databases, and facilitating document review and approval workflows. Your attention to detail and commitment to quality will contribute to the overall success of our quality management system.As an integral part of our success, you will initially be focused on:Document Management:Develop and maintain document control procedures to ensure the accuracy, completeness, and accessibility of all quality assurance documents.Establish document numbering, naming conventions, and version control procedures to facilitate efficient document retrieval and tracking.Organize and maintain document databases, repositories, and filing systems to ensure documents are stored securely and are easily retrievable.Document Review and Approval:Coordinate the review and approval process for all quality assurance documents, including standard operating procedures (SOPs), work instructions, forms, and templates.Ensure all documents undergo appropriate review by subject matter experts and stakeholders, and facilitate revisions and updates as necessary.Monitor document approval status and track document change history to ensure compliance with regulatory requirements and internal quality standards.Compliance and Audit Support:Support compliance with regulatory requirements (e.g., FDA, ISO) and industry standards by ensuring all quality assurance documents are maintained in accordance with applicable regulations and guidelines.Assist with document control activities during internal and external audits, including document retrieval, review, and documentation of audit findings and corrective actions.Training and Communication:Provide training and guidance to employees on document control procedures, including document creation, review, approval, and distribution processes.Communicate changes to document control procedures and requirements to relevant stakeholders and ensure understanding and compliance across the organization.Continuous Improvement:Identify opportunities for process improvement within the document control system and quality management system (QMS) and recommend solutions to enhance efficiency, accuracy, and compliance.Participate in cross-functional teams and initiatives aimed at improving overall quality and operational excellence within the organization.To be successful in this role, you will need:Bachelor's degree in a related field (e.g., Quality Assurance, Regulatory Affairs, Life Sciences) or equivalent work experience.Previous experience in document control, quality assurance, or regulatory compliance within a regulated industry (e.g., pharmaceuticals, medical devices, biotechnology).Strong understanding of document control principles, regulatory requirements, and quality management systems (e.g., FDA 21 CFR Part 11, ISO 9001).Proficiency in document management software and tools (e.g., Documentum, SharePoint) and Microsoft Office Suite (Word, Excel, PowerPoint).Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and priorities effectively.Strong communication and interpersonal skills, with the ability to collaborate cross-functionally and communicate effectively with stakeholders at all levels of the organization.Commitment to continuous learning and professional development in the field of quality assurance and document control.As a growing and ambitious organization with a presence in over 60 global locations and across multiple markets, we can offer you the working environment and support needed to be successful. We are committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation, or religious belief.About Watson-MarlowWatson Marlow Fluid Technology Solutions is a part of SSE PLC Group, a global engineering solutions provider with 10,300 employees and 130+ units. We provide fluid handling solutions for biotech and industrial markets. We help companies worldwide to improve their efficiency and sustainability. Watson-Marlow Fluid Technology Solutions (WMFTS) leads the niche market of peristaltic pumps and related fluid path technologies. We have ten brands that specialize in different areas, but together we offer our customers the best solutions for their pumping and fluid transfer needs. We are proud to belong to the FTSE 50 company Spirax-Sarco Engineering plc.Equal Opportunity EmployerWatson-Marlow Fluid Technology Solutions is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or other protected characteristics as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Watson-Marlow Fluid Technology Solutions makes hiring decisions based solely on qualifications, merit, and business needs at the time.
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