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Chicagopresbytery

Office Manager

Chicagopresbytery, Northbrook, Illinois, us, 60065


Office Manager - Village Church of Northbrook - Northbrook

The Office Manager recruits, trains, and develops ministry teams and manages both administrative and volunteer staff. The goal is to accomplish all church office procedures, processes, and functions effectively and efficiently to help the Village Church form a Christian community, centered in Jesus Christ, and join in God’s mission in their everyday lives.Requirements for all positions at The Village Church include:A love and deep commitment to the mission of the Village ChurchA love for the local church and an appreciation of Missional TheologyDemonstrated excellence in verbal and written communicationStrong interpersonal skillsExcellent organizational and time-management skillsSelf-motivated and able to work in a fast-paced team environment where multi-tasking is the normComputer proficiency including Microsoft Office 365 programs and database managementKey Authorizations:Oversees Church Office and Administrative TasksRecruits and trains volunteers for Welcome Center to act as the primary receptionists for the church campus and pastors.Provides clerical and administrative support to Senior Pastor and Associate Pastor by managing calendars and assists with assigned projects and weekly tasks.Oversees report preparation and distribution including Session and staff manuals, Session meeting packets, monthly statistical reports, worship attendance, and annual Session Retreat.Initial contact person for requests by phone, in person, and/or email.Handles all maintenance and troubleshooting for administrative equipment.Manages Administration budget.Manages Human Resources:Administers all confidential personnel files and maintains staff appraisal forms, processes, schedules, Paid Time Off (PTO), vacation, and study leave records.Administers payroll and manages staff benefits from Board of Pensions.Creates yearly Terms of Employment and Terms of Call with Personnel Elder and Senior Pastor for Staff.Researches, recruits, interviews, and trains administrative employees with Personnel Chair and Senior Pastor.Performs background checks.Congregational Events and Facility SchedulingFacilitates and coordinates church staff and families with the details of weddings, funerals, and baptisms.Primary liaison with Memorial Garden Committee to coordinate leases, record keeping, tracking of slabs, and maintenance of markers.Processes and updates room reservations for use of the church facility by staff, Village Church ministries, and outside groups utilizing Espace (Smart Church Solutions) software.Works with outside groups to coordinate the facility use approval on Espace. Reviews and revises documentation. Ensures completion of required paperwork.IT and Realm ManagementWorks with Deep Blue Data regarding all IT related maintenance and issues.Serves as administrator for Realm database, implements regular maintenance of database, and assists with rolls committee when needed.Trains staff and congregants to use Realm database.Facilities ManagementAssesses, creates and helps organize a comprehensive process for the upkeep of the church property in conjunction with the Facility Manager.Oversees the work order management process on Espace in conjunction with the Facility Manager.Collaborates with the Property Elder.General Office SupportDelivers mail and updates staff and church leaders' mailboxes.Maintains church voicemail and updates greetings as needed.Manages office supplies and keeps kitchenette stocked and cleaned.Turns on communication monitors.Secures campus and locks all doors at night.Other duties as assignedSkills and Qualifications:An active, vital, growing faith in Christ Jesus that can be expressed in an engaging manner.Personal integrity, sensitivity and caring that inspires confidence in others; the ability to maintain confidentiality.Excellent telephone and interpersonal skills.Proven track record of recruiting and managing volunteers and employees in a variety of settings.Ability to express and maintain clear goals and boundaries in working relationships.Creates structure and accountability with an attitude of grace.2-3 years of Human Resources management preferred.Desired Skills: Realm Database Management, Espace, Microsoft Office 365 (Word, PowerPoint, Excel, Publisher), Mail Merge, Adobe, Bamboo HR.Bachelor's Degree: Business Administration and/or Human Resources preferred.Session Ministry Teams Involved: Personnel Ministry, Finance Ministry, Property Ministry, Memorial Garden CommitteeSUPERVISOR:

Senior PastorSUPERVISES:

Bookkeeper/ Administrative Assistant and Facility ManagerEMPLOYMENT CLASSIFICATION:

ExemptBENEFITS:

YesNORMAL WORKING HOURS:

40 hours/ weekHow To Apply:A cover letter and resume must be submitted to be considered.TO APPLY FOR THIS POSITION, PLEASE CLICK THIS LINK BELOW:

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