University of Minnesota Twin Cities
MHA Operations Specialist
University of Minnesota Twin Cities, Minneapolis, Minnesota, United States, 55400
The School of Public Health division of Health Policy and Management is seeking applications for a full-time Operations Specialist (8208A1 Admin Assoc 1) to join the Master of Healthcare Administration (MHA) program team.The School of Public Health (SPH) is committed to antiracism and anti-oppression and welcomes you to join us in our pursuit of building equity and driving justice. We particularly encourage applications from those who belong to groups that have been historically underrepresented in our School, including those who are American Indian, Black, Indigenous, and people of color, those with disabilities, veterans, and those from 2SLGBTQIA+ communities.Starting Salary Range:
$58,000 to $60,000 annually dependent upon the selected candidate’s relevant qualifications, experience, and internal equity.Work Arrangements:
The University of Minnesota endorses a Work. With Flexibility. and we offer a flexible work environment that meets the needs of our students, faculty, staff, and partners we serve. This position is in-person 4 days per week during the academic year and 75% virtual during the summer months, with the expectation of being on campus during summer student events. Work arrangements will be discussed during the interview. Onsite location: Mayo Memorial Building 420 Delaware St SE, East Bank TC Campus.Position Summary:
This position is the lead for operations support for the MHA program, supporting both Residential and Executive tracks. The incumbent will support student activities, events, and projects led by the leadership team and operations lead. Responsibilities include supporting student recruiting, admissions, student services programming, and serving as an active participant in building out excellent student experiences.Event Support 40%Support the development and execution of all student event functions as directed by team leads.Provide support and serve as an active team member in developing student and recruiting events, including: interview days, admitted student days, orientation, career fair, guest lectures, professional development programming, etc. Including securing spaces, ordering food, tracking and communicating event details to relevant team members and participants, coordinating technology, and supporting day-of event management.Create and maintain ongoing workflow for events and major projects for the team.Support the build-out and execution of executive on-campus sessions.Coordinate faculty and student travel, as needed, for conferences and case competitions.Support alumni and student events, as needed.Provide coordination for case competition, including: communication of application process; travel and reimbursement processes.Support event communications needs of programs, including invitations, social media promotion, etc.Collaborate with Student Board Leadership and Graduate Program Coordinator (GPC) to maintain an up-to-date list of student board activities with meeting dates.Work with leadership to create an agenda for monthly faculty meetings, coordinate meeting dates, times, and spaces, and communicate with MHA faculty on meetings. Take minutes and create and maintain ongoing workflow and communication. Maintain an archive of faculty meeting minutes and actions taken.Financial Support 35%Build out communications to students related to reimbursement processes.Meet with students (virtually or in-person) to answer questions and provide direction on best practices for reimbursement or professional development stipend processes.Process reimbursements from students and faculty.Office Management 25%Manage day-to-day operations of the office, including coordinating card access to study spaces.Support MHA program website maintenance.Create and maintain program student calendars and email groups.Staff front office suite; order supplies, as needed.Manage Program Director Letter of Recommendation process.Coordinate project support for the Leadership team.Coordinate documentation and Google Drive organization.Support on-campus course delivery, including technology needs for faculty.All required qualifications must be included in the application materials.Requirements:BA/BS or a combination of related education and work experience to equal 4 years.Demonstrated experience with managing projects.Strong written and verbal communication skills.Collaborative team member.Demonstrated experience building and executing effective, engaging events.Confidence working both independently and within a team environment.Creative, resourceful approach to problem-solving.Commitment to the University’s and the program’s goal of creating a positive and inclusive campus climate by advancing equity and diversity.Commitment to excellent student service.High attention to detail.Preferred:Experience working with prospective students.Experience in pulling and organizing data and reports.Are you excited about this job and meet the required qualifications, but your past experience doesn't align perfectly with every preferred qualification? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. If this is you, we strongly encourage you to apply because you just may be the right candidate for this role.
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$58,000 to $60,000 annually dependent upon the selected candidate’s relevant qualifications, experience, and internal equity.Work Arrangements:
The University of Minnesota endorses a Work. With Flexibility. and we offer a flexible work environment that meets the needs of our students, faculty, staff, and partners we serve. This position is in-person 4 days per week during the academic year and 75% virtual during the summer months, with the expectation of being on campus during summer student events. Work arrangements will be discussed during the interview. Onsite location: Mayo Memorial Building 420 Delaware St SE, East Bank TC Campus.Position Summary:
This position is the lead for operations support for the MHA program, supporting both Residential and Executive tracks. The incumbent will support student activities, events, and projects led by the leadership team and operations lead. Responsibilities include supporting student recruiting, admissions, student services programming, and serving as an active participant in building out excellent student experiences.Event Support 40%Support the development and execution of all student event functions as directed by team leads.Provide support and serve as an active team member in developing student and recruiting events, including: interview days, admitted student days, orientation, career fair, guest lectures, professional development programming, etc. Including securing spaces, ordering food, tracking and communicating event details to relevant team members and participants, coordinating technology, and supporting day-of event management.Create and maintain ongoing workflow for events and major projects for the team.Support the build-out and execution of executive on-campus sessions.Coordinate faculty and student travel, as needed, for conferences and case competitions.Support alumni and student events, as needed.Provide coordination for case competition, including: communication of application process; travel and reimbursement processes.Support event communications needs of programs, including invitations, social media promotion, etc.Collaborate with Student Board Leadership and Graduate Program Coordinator (GPC) to maintain an up-to-date list of student board activities with meeting dates.Work with leadership to create an agenda for monthly faculty meetings, coordinate meeting dates, times, and spaces, and communicate with MHA faculty on meetings. Take minutes and create and maintain ongoing workflow and communication. Maintain an archive of faculty meeting minutes and actions taken.Financial Support 35%Build out communications to students related to reimbursement processes.Meet with students (virtually or in-person) to answer questions and provide direction on best practices for reimbursement or professional development stipend processes.Process reimbursements from students and faculty.Office Management 25%Manage day-to-day operations of the office, including coordinating card access to study spaces.Support MHA program website maintenance.Create and maintain program student calendars and email groups.Staff front office suite; order supplies, as needed.Manage Program Director Letter of Recommendation process.Coordinate project support for the Leadership team.Coordinate documentation and Google Drive organization.Support on-campus course delivery, including technology needs for faculty.All required qualifications must be included in the application materials.Requirements:BA/BS or a combination of related education and work experience to equal 4 years.Demonstrated experience with managing projects.Strong written and verbal communication skills.Collaborative team member.Demonstrated experience building and executing effective, engaging events.Confidence working both independently and within a team environment.Creative, resourceful approach to problem-solving.Commitment to the University’s and the program’s goal of creating a positive and inclusive campus climate by advancing equity and diversity.Commitment to excellent student service.High attention to detail.Preferred:Experience working with prospective students.Experience in pulling and organizing data and reports.Are you excited about this job and meet the required qualifications, but your past experience doesn't align perfectly with every preferred qualification? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. If this is you, we strongly encourage you to apply because you just may be the right candidate for this role.
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