Philanthropy Northwest
Grant Operations Coordinator
Philanthropy Northwest, Seattle, Washington, us, 98127
ArtsFund supports the arts through leadership, advocacy, and grantmaking to build a healthy, equitable, and creative Washington. At ArtsFund:We believe that arts and culture are a tool for
social change.We believe in arts and culture as an
economic driver
that creates jobs and revitalizes communities through interconnectedness with the entire Washington economy.We believe in
promoting equity
by centering those most impacted by systemic oppression, including Black, Indigenous, and People of Color (BIPOC), LGBTQ+, and people with disabilities.We believe that communities benefit when
youth and families
are engaged in the arts.We believe that
strong data,
both quantitative and qualitative, can drive meaningful advocacy and change narratives.We believe that the
arts bring people together
with different experiences and that convening is essential for healthy communities.ArtsFund is an equal opportunity employer and is committed to workforce diversity. LGBTQ+ people, Black, Indigenous, and People of Color, and people with disabilities are encouraged to apply.Role ResponsibilitiesSummaryThe Grant Operations Coordinator will be part of a team that distributes over $3 million in grants annually. The Grant Operations Coordinator is a critical administrative role, reporting to the Vice President of Grantmaking and working closely with the Grant Programs Coordinator. This full-time position is responsible for supporting grant operations, maintaining the grants management system (WizeHive by Zengine), preparing award notifications for grant applicants, and providing reports and information as necessary to the Grants Team and other departments.Key PrioritiesMaintain WizeHive by Zengine grants management system, updating information, producing reports, and helping to create grants applications in the system.Support grantees throughout the grant application process, troubleshooting issues in the application portal.Conduct preliminary reviews of submitted grant applications.Prepare award letters and other grants-related correspondence with arts organizations.Compile and prepare grant allocations data and other grants-related special projects as assigned.Maintain and update grants spreadsheets and contact lists. Work with the finance team to process grant payments and other related tasks.Support post-award grants administration; manage administrative problems and/or budget changes occurring during the awarded granting period.Facilitate grant department operations by updating task trackers and timelines.Perform miscellaneous job-related duties as assigned.Candidate QualificationsKnowledge/Abilities/RequirementsAbility to communicate effectively, both orally and in writing.Ability to determine informational needs, collect and analyze information, and devise and develop statistical analyses and reports.Ability to make administrative/procedural decisions and judgments.Ability to work closely with a diverse group of stakeholders including board members, staff, the general public, and cultural partners.Excellent organizational skills and ability to prioritize and manage multiple deadlines effectively.Strong computer skills, including proficiency in Microsoft Office, Word, Excel, and especially database management.Maturity, cooperativeness, confidentiality, and discretion are essential.Excellent written and oral communication skills.Ability to work collaboratively as well as independently.Commitment to fostering an inclusive and welcoming professional environment.PreferredA Minimum of three (3) years of relevant experience in general office support, preferably in the nonprofit sector.Experience with Microsoft Office 365.How to Apply
Application Contact:
jobs@artsfund.orgApplication Deadline:
September 30, 2024Application Instructions:
To apply, please send a cover letter and resume to jobs@artsfund.org, subject line "Grant Operations Coordinator: your name." No phone calls, please; only applicants selected for an interview will be contacted.See full job description here:
https://www.artsfund.org/about-arts-fund/work-at-artsfund/
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social change.We believe in arts and culture as an
economic driver
that creates jobs and revitalizes communities through interconnectedness with the entire Washington economy.We believe in
promoting equity
by centering those most impacted by systemic oppression, including Black, Indigenous, and People of Color (BIPOC), LGBTQ+, and people with disabilities.We believe that communities benefit when
youth and families
are engaged in the arts.We believe that
strong data,
both quantitative and qualitative, can drive meaningful advocacy and change narratives.We believe that the
arts bring people together
with different experiences and that convening is essential for healthy communities.ArtsFund is an equal opportunity employer and is committed to workforce diversity. LGBTQ+ people, Black, Indigenous, and People of Color, and people with disabilities are encouraged to apply.Role ResponsibilitiesSummaryThe Grant Operations Coordinator will be part of a team that distributes over $3 million in grants annually. The Grant Operations Coordinator is a critical administrative role, reporting to the Vice President of Grantmaking and working closely with the Grant Programs Coordinator. This full-time position is responsible for supporting grant operations, maintaining the grants management system (WizeHive by Zengine), preparing award notifications for grant applicants, and providing reports and information as necessary to the Grants Team and other departments.Key PrioritiesMaintain WizeHive by Zengine grants management system, updating information, producing reports, and helping to create grants applications in the system.Support grantees throughout the grant application process, troubleshooting issues in the application portal.Conduct preliminary reviews of submitted grant applications.Prepare award letters and other grants-related correspondence with arts organizations.Compile and prepare grant allocations data and other grants-related special projects as assigned.Maintain and update grants spreadsheets and contact lists. Work with the finance team to process grant payments and other related tasks.Support post-award grants administration; manage administrative problems and/or budget changes occurring during the awarded granting period.Facilitate grant department operations by updating task trackers and timelines.Perform miscellaneous job-related duties as assigned.Candidate QualificationsKnowledge/Abilities/RequirementsAbility to communicate effectively, both orally and in writing.Ability to determine informational needs, collect and analyze information, and devise and develop statistical analyses and reports.Ability to make administrative/procedural decisions and judgments.Ability to work closely with a diverse group of stakeholders including board members, staff, the general public, and cultural partners.Excellent organizational skills and ability to prioritize and manage multiple deadlines effectively.Strong computer skills, including proficiency in Microsoft Office, Word, Excel, and especially database management.Maturity, cooperativeness, confidentiality, and discretion are essential.Excellent written and oral communication skills.Ability to work collaboratively as well as independently.Commitment to fostering an inclusive and welcoming professional environment.PreferredA Minimum of three (3) years of relevant experience in general office support, preferably in the nonprofit sector.Experience with Microsoft Office 365.How to Apply
Application Contact:
jobs@artsfund.orgApplication Deadline:
September 30, 2024Application Instructions:
To apply, please send a cover letter and resume to jobs@artsfund.org, subject line "Grant Operations Coordinator: your name." No phone calls, please; only applicants selected for an interview will be contacted.See full job description here:
https://www.artsfund.org/about-arts-fund/work-at-artsfund/
#J-18808-Ljbffr