California State University, Monterey Bay
Assistant Director, Sponsored Programs
California State University, Monterey Bay, Seaside, California, United States, 93955
Assistant Director, Sponsored Programs
Job no:
541287Work type:
Management (MPP)Location:
Monterey BayCategories:
MPP, Administrative, At-Will, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)
Classification:
Administrator IIHours:
Full-time / 40 hours per weekFLSA:
Exempt
Anticipated Hiring Salary Range:
$8,484 - $9,167* mo.CSU Salary Schedule*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.
Priority Screening Date:
August 11, 2024Recruitment Status:
Open Until Filled
ABOUT CSUMB
California State University, Monterey Bay is a mid-sized university in California's Central Coast that grants undergraduate and graduate degrees. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students' lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives.
PURPOSE:
Under general supervision of the Director of Sponsored Programs, the Assistant Director of Sponsored Programs is responsible for the pre-award funding activities for government and private agencies, ensures institutional compliance with University, Corporation, government and sponsor regulations, encourages and supports faculty and staff in external funding endeavors, and communicates effectively the role of external funding of the University with federal and state officials and the general public. The successful candidate is required to exercise independent judgment and discretion when working with faculty and staff (Principal Investigators, PIs), funding agency personnel, and University Corporation at Monterey Bay (Corporation) and University (CSUMB) personnel. Must be self-directed and able to prioritize and organize their own tasks and duties as well as the priorities and tasks of their employees and be able to function effectively and efficiently in situations requiring an elevated level of tact and diplomacy.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
Management:
Performs high-quality, customer-focused pre-award services, applying specialized knowledge in research and grant administration and/or program management. Successfully implements and manages the electronic research administration (eRA) platform, working closely with the vendor and with staff and faculty at CSUMB. Manages the Subaward Analyst/Specialist position. Guides pre-award activities, focusing on the development and preparation of a variety of applications, understanding, interpreting and effectively communicating proposal requirements, complex federal regulations and internal policies and procedures. Oversees day-to-day management of operations, managing a complex and diverse workload consisting of grants and contracts proposals to federal, state and local government and private funding agencies. Leads the Sponsored Programs Office when the Director is unavailable.
Training and Communication:
Develops and implements training resources for PIs on a variety of processes, policies and topics relevant to sponsored programs. Provides day-to-day training and mentoring of staff, analyzes proficiency and readiness for more complex assignments, and engages in ongoing monitoring, analysis, oversight of tasks, and advanced problem solving. Provides guidance and support to Sponsored Programs Officers on communication and interactions with PIs, project staff, Corporation staff and provides assistance with problem resolution on issues across campus. Communicates regularly with staff to provide feedback and support to foster professional growth and development.
Technical expertise:
Serves as an expert and technical advisor within the department. In conjunction with the Director, analyzes Sponsored Programs pre- and post-award programmatic procedures and creates, implements new or modifies existing policies and/or procedures to promote efficiency and productivity within the department and the campus. Creates new policies and procedures as needed for compliance with federal, state, and institutional requirements.
Pre-Award Activities:
Coordinates the support areas of research funding, information services, ongoing identification of campus/faculty/staff strengths and interests and dissemination of external funding opportunities for proposal development provides faculty and staff with one-on-one, personalized service. Collaborates to identify and support campus research priority areas. Plans and strategizes for future major campus funding opportunities. Supports new research area development and strategic planning. Identifies and tracks legislation to identify funding areas targeted for future growth. Works cooperatively with the Director to develop campus funding plans to increase funds from government sources. Assists PIs in developing competitive proposals.
Post-Award - Programmatic:
In consultation with the Director, negotiates terms of awards and agreements with sponsoring agencies; assures compliance with the administrative terms of the award. Conducts the project set-up meetings with the PI once award is made and works with the PI on grant management for compliance with sponsor and Corporation regulations and procedures. Assists with grant/contract audit request preparation and resolution related to pre-award and sponsor audits. Assures compliance with program reporting requirements, termination procedures and programmatic closeout.
Other Functions:In collaboration with the Director, prepare regular reports as requested including data analytics, graphics, and trend reporting.Conduct and attend trainings and workshops; review publications containing grants development information.Other duties may include participation in long-range initiatives that may involve the University Corporation and CSUMB such as strategic planning, systems enhancements or policy development.Perform other job-related duties and special projects as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:Demonstrates and applies a broad knowledge and experience with interpreting and applying terms and conditions in conjunction with sponsor agency proposal requirements, policies and federal circulars such as 2 CFR 200 (Uniform Guidance), Federal Acquisition Regulations, and institutional policies and procedures.Demonstrates and applies knowledge in the area of program management and/or leadership in technology implementation related to the eRA system (e.g., Cayuse) and other data management processes and reporting.Demonstrates substantial judgment in the analysis and interpretation process.Ability to demonstrate initiative and strong leadership skills and maintain confidentiality when interacting with their contacts throughout the department, Corporation, CSUMB, as well as sponsoring agencies.Ability to demonstrate excellent oral and written communication skills.
MINIMUM QUALIFICATIONS:
Equivalent to a bachelor's degree AND 5 years of experience in a progressively responsible grants and contracts position at a foundation, university or other non-profit organization. Experience in a start-up organization. A graduate degree in a related field may be substituted for one year of the required experience. Additional experience, which has demonstrated the requisite skills and abilities, may be substituted for required education on a year-for-year basis.
PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE:Experience with Cayuse or other eRA platform(s).Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs.CRA CertificationMinimum of five years experience in research administration.
SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS:All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).This position is designated as a Campus Security Authority (CSA).Must possess and maintain a valid license to drive in the State of California.May require occasional evenings and/or weekend work.
PHYSICAL ENVIRONMENT:
Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time.
BENEFITS/PERKS:
This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit
Employee Benefits Summary
.
APPLICATION PROCEDURE:
For full consideration, applicants must complete the required online application prior to the priority screen date found at
Careers at CSUMB
.
GENERAL INFORMATION:
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. CSUMB is a smoke and tobacco-free campus.
EQUAL OPPORTUNITY EMPLOYER:
CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff.#J-18808-Ljbffr
Job no:
541287Work type:
Management (MPP)Location:
Monterey BayCategories:
MPP, Administrative, At-Will, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)
Classification:
Administrator IIHours:
Full-time / 40 hours per weekFLSA:
Exempt
Anticipated Hiring Salary Range:
$8,484 - $9,167* mo.CSU Salary Schedule*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.
Priority Screening Date:
August 11, 2024Recruitment Status:
Open Until Filled
ABOUT CSUMB
California State University, Monterey Bay is a mid-sized university in California's Central Coast that grants undergraduate and graduate degrees. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students' lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives.
PURPOSE:
Under general supervision of the Director of Sponsored Programs, the Assistant Director of Sponsored Programs is responsible for the pre-award funding activities for government and private agencies, ensures institutional compliance with University, Corporation, government and sponsor regulations, encourages and supports faculty and staff in external funding endeavors, and communicates effectively the role of external funding of the University with federal and state officials and the general public. The successful candidate is required to exercise independent judgment and discretion when working with faculty and staff (Principal Investigators, PIs), funding agency personnel, and University Corporation at Monterey Bay (Corporation) and University (CSUMB) personnel. Must be self-directed and able to prioritize and organize their own tasks and duties as well as the priorities and tasks of their employees and be able to function effectively and efficiently in situations requiring an elevated level of tact and diplomacy.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
Management:
Performs high-quality, customer-focused pre-award services, applying specialized knowledge in research and grant administration and/or program management. Successfully implements and manages the electronic research administration (eRA) platform, working closely with the vendor and with staff and faculty at CSUMB. Manages the Subaward Analyst/Specialist position. Guides pre-award activities, focusing on the development and preparation of a variety of applications, understanding, interpreting and effectively communicating proposal requirements, complex federal regulations and internal policies and procedures. Oversees day-to-day management of operations, managing a complex and diverse workload consisting of grants and contracts proposals to federal, state and local government and private funding agencies. Leads the Sponsored Programs Office when the Director is unavailable.
Training and Communication:
Develops and implements training resources for PIs on a variety of processes, policies and topics relevant to sponsored programs. Provides day-to-day training and mentoring of staff, analyzes proficiency and readiness for more complex assignments, and engages in ongoing monitoring, analysis, oversight of tasks, and advanced problem solving. Provides guidance and support to Sponsored Programs Officers on communication and interactions with PIs, project staff, Corporation staff and provides assistance with problem resolution on issues across campus. Communicates regularly with staff to provide feedback and support to foster professional growth and development.
Technical expertise:
Serves as an expert and technical advisor within the department. In conjunction with the Director, analyzes Sponsored Programs pre- and post-award programmatic procedures and creates, implements new or modifies existing policies and/or procedures to promote efficiency and productivity within the department and the campus. Creates new policies and procedures as needed for compliance with federal, state, and institutional requirements.
Pre-Award Activities:
Coordinates the support areas of research funding, information services, ongoing identification of campus/faculty/staff strengths and interests and dissemination of external funding opportunities for proposal development provides faculty and staff with one-on-one, personalized service. Collaborates to identify and support campus research priority areas. Plans and strategizes for future major campus funding opportunities. Supports new research area development and strategic planning. Identifies and tracks legislation to identify funding areas targeted for future growth. Works cooperatively with the Director to develop campus funding plans to increase funds from government sources. Assists PIs in developing competitive proposals.
Post-Award - Programmatic:
In consultation with the Director, negotiates terms of awards and agreements with sponsoring agencies; assures compliance with the administrative terms of the award. Conducts the project set-up meetings with the PI once award is made and works with the PI on grant management for compliance with sponsor and Corporation regulations and procedures. Assists with grant/contract audit request preparation and resolution related to pre-award and sponsor audits. Assures compliance with program reporting requirements, termination procedures and programmatic closeout.
Other Functions:In collaboration with the Director, prepare regular reports as requested including data analytics, graphics, and trend reporting.Conduct and attend trainings and workshops; review publications containing grants development information.Other duties may include participation in long-range initiatives that may involve the University Corporation and CSUMB such as strategic planning, systems enhancements or policy development.Perform other job-related duties and special projects as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:Demonstrates and applies a broad knowledge and experience with interpreting and applying terms and conditions in conjunction with sponsor agency proposal requirements, policies and federal circulars such as 2 CFR 200 (Uniform Guidance), Federal Acquisition Regulations, and institutional policies and procedures.Demonstrates and applies knowledge in the area of program management and/or leadership in technology implementation related to the eRA system (e.g., Cayuse) and other data management processes and reporting.Demonstrates substantial judgment in the analysis and interpretation process.Ability to demonstrate initiative and strong leadership skills and maintain confidentiality when interacting with their contacts throughout the department, Corporation, CSUMB, as well as sponsoring agencies.Ability to demonstrate excellent oral and written communication skills.
MINIMUM QUALIFICATIONS:
Equivalent to a bachelor's degree AND 5 years of experience in a progressively responsible grants and contracts position at a foundation, university or other non-profit organization. Experience in a start-up organization. A graduate degree in a related field may be substituted for one year of the required experience. Additional experience, which has demonstrated the requisite skills and abilities, may be substituted for required education on a year-for-year basis.
PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE:Experience with Cayuse or other eRA platform(s).Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs.CRA CertificationMinimum of five years experience in research administration.
SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS:All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).This position is designated as a Campus Security Authority (CSA).Must possess and maintain a valid license to drive in the State of California.May require occasional evenings and/or weekend work.
PHYSICAL ENVIRONMENT:
Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time.
BENEFITS/PERKS:
This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit
Employee Benefits Summary
.
APPLICATION PROCEDURE:
For full consideration, applicants must complete the required online application prior to the priority screen date found at
Careers at CSUMB
.
GENERAL INFORMATION:
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. CSUMB is a smoke and tobacco-free campus.
EQUAL OPPORTUNITY EMPLOYER:
CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff.#J-18808-Ljbffr