Yale University
Program Manager, YSM Faculty Affairs
Yale University, New Haven, Connecticut, us, 06540
Job Responsibilities:
Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program.
Plays a key role in strategic planning. Works closely with leadership, internal and external colleagues, and community residents to develop new initiatives to support the strategic direction of the organization and implements long-term goals and objectives to achieve the successful outcome of the program.
Develops an annual budget and operating plan to support the program. Ensures the program operates within the approved budget. Monitors and approves all budgeted program expenditures. Manages all program and project funds according to established accounting policies and procedures.
Builds and maintains a program evaluation framework to assess the strengths of the program and to identify areas for improvement. Monitors the program activities regularly and conducts an annual evaluation according to the program evaluation framework. Identifies and evaluates the risks associated with program activities and takes appropriate action to control the risks. Reports evaluation findings to appropriate stakeholders and recommends changes to enhance the program, as appropriate.
Ensures that program activities operate within the policies and procedures of the organization and comply with all relevant legislation/regulatory requirements.
Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation.
Identifies and evaluates potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications.
Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling, and discipline, if warranted. Oversees and manages information systems, facilities, and space needs.
Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes, or additions based on full knowledge of missions, goals, and objectives.
Initiates, designs, and manages the compilation of program communications; identifying outreach potential, and promoting philanthropic and collaborative support of the program. Contributes to the development and assists in the management of content on the program's website and monitors all changes and additions to the editorial content.
Performs other duties as assigned.
Required Skills:
Ability to work independently to identify programs, investigate issues, and determine alternatives.
Ability to collaborate with others within the office and other YSM and University offices.
Excellent administrative skills.
Ability to prioritize projects.
Outstanding communication (oral and written) presentation skills.
Preferred Education:
Proven knowledge of the various aspects of the faculty life cycle. Demonstrated experience implementing systems and mechanized processes. Proficiency in commonly used office software including Microsoft Teams, Microsoft Office, Adobe Acrobat, and knowledge of Workday.
Work Week:
Standard (M-F equal number of hours per day)
Posting Position Title:
Program Manager 2
University Job Title:
Program Manager, YSM Faculty Affairs
Preferred Education, Experience, and Skills:
Proven knowledge of the various aspects of the faculty life cycle. Demonstrated experience implementing systems and mechanized processes. Proficiency in commonly used office software including Microsoft Teams, Microsoft Office, Adobe Acrobat, and knowledge of Workday. Bachelor's degree in a related field. Six years of related experience or an equivalent combination of education and experience.
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Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program.
Plays a key role in strategic planning. Works closely with leadership, internal and external colleagues, and community residents to develop new initiatives to support the strategic direction of the organization and implements long-term goals and objectives to achieve the successful outcome of the program.
Develops an annual budget and operating plan to support the program. Ensures the program operates within the approved budget. Monitors and approves all budgeted program expenditures. Manages all program and project funds according to established accounting policies and procedures.
Builds and maintains a program evaluation framework to assess the strengths of the program and to identify areas for improvement. Monitors the program activities regularly and conducts an annual evaluation according to the program evaluation framework. Identifies and evaluates the risks associated with program activities and takes appropriate action to control the risks. Reports evaluation findings to appropriate stakeholders and recommends changes to enhance the program, as appropriate.
Ensures that program activities operate within the policies and procedures of the organization and comply with all relevant legislation/regulatory requirements.
Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation.
Identifies and evaluates potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications.
Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling, and discipline, if warranted. Oversees and manages information systems, facilities, and space needs.
Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes, or additions based on full knowledge of missions, goals, and objectives.
Initiates, designs, and manages the compilation of program communications; identifying outreach potential, and promoting philanthropic and collaborative support of the program. Contributes to the development and assists in the management of content on the program's website and monitors all changes and additions to the editorial content.
Performs other duties as assigned.
Required Skills:
Ability to work independently to identify programs, investigate issues, and determine alternatives.
Ability to collaborate with others within the office and other YSM and University offices.
Excellent administrative skills.
Ability to prioritize projects.
Outstanding communication (oral and written) presentation skills.
Preferred Education:
Proven knowledge of the various aspects of the faculty life cycle. Demonstrated experience implementing systems and mechanized processes. Proficiency in commonly used office software including Microsoft Teams, Microsoft Office, Adobe Acrobat, and knowledge of Workday.
Work Week:
Standard (M-F equal number of hours per day)
Posting Position Title:
Program Manager 2
University Job Title:
Program Manager, YSM Faculty Affairs
Preferred Education, Experience, and Skills:
Proven knowledge of the various aspects of the faculty life cycle. Demonstrated experience implementing systems and mechanized processes. Proficiency in commonly used office software including Microsoft Teams, Microsoft Office, Adobe Acrobat, and knowledge of Workday. Bachelor's degree in a related field. Six years of related experience or an equivalent combination of education and experience.
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