Roger Williams University
Administrative Manager for CYCLE
Roger Williams University, Providence, Rhode Island, us, 02912
Department: Center for Youth & Community Leadership & Education, UC
Locations: Providence, RI
Posted: Aug 15, 2024
Closes: Open Until Filled
Type: Full-time Temporary
Ref. No.: 2666
Position ID: 180045
About Roger Williams University:At Roger Williams University, students are prepared to be thinkers and doers ready to solve challenging problems with innovative solutions. RWU offers 50 majors and robust offerings of graduate and professional programs across eight schools of study including Rhode Island's only law school, with campuses on the coast of Bristol and in the heart of Providence, R.I. With small classrooms and a focus on undergraduate and graduate research and community engagement, a Roger Williams education blends the strength of liberal arts and professional studies, providing all students with the depth and breadth of interdisciplinary thinking and well-rounded knowledge necessary to succeed in our interconnected, global world. RWU is committed to strengthening society through engaged scholarship so that students graduate with the ability to think critically and apply the practical skills that today's employers demand.
Roger Williams University seeks to recruit and support a broadly diverse community of faculty and staff. We value diversity, equity and inclusion and respect for all races, genders, identities, and abilities. RWU is committed to creating a thriving community that encourages lifelong learning, professional development, and academic innovation. To learn more about Roger Williams University's commitment and support of diversity and inclusion, please visit
here .
Job Description:The Center for Youth & Community Leadership in Education (CYCLE) is hiring! We are excited to announce that CYCLE is hiring for a new
Administrative Manager
who will join our team to provide crucial support to project teams by designing and managing efficient systems for program administration, event and meeting planning, and communications. This is a great opportunity for someone looking to join a dynamic team and growing organizational effort.
ABOUT CYCLECYCLE partners with youth, families, educators, and other stakeholders to build collective power and fight for educational justice. We envision a future when public schools are centers of strength for the communities they're in.
CYCLE is committed to building collective power and fighting for educational justice by: creating spaces for learning, strategy, and leadership development with and for those most impacted by educational injustices; supporting community partners in constructing a shared understanding of and approach to solving the problems we face; and providing tools for community-driven research, advocacy, and organizing.
The Administrative Manager plays an integral role in ensuring the administrative health and functioning of CYCLE so that programs run smoothly, CYCLE leadership and program staff are supported, and CYCLE partners are well-informed and engaged.
POSITION SUMMARYReporting to the Executive Director, CYCLE, the Administrative Manager for CYCLE is responsible for designing and managing efficient systems for CYCLE leadership and program staff to better execute their job duties, more smoothly run and facilitate programming, and communicate effectively with the field about program activities and impact.
The position responsibilities fall approximately into the following categories:
Program Administration (50%)Event & Meeting Logistics (30-40%)Communications (10-15%)
Program Administration
Design and manage processes and protocols to establish contracts and work agreements with consultants, partners, and vendors, and ensure payments are made according to schedule.
Research vendors to fulfill project and program needs and manage vendor relationships which includes, but is not limited to, RWU vendor set-up, and communications regarding contracts, payments, and services.
Work closely with CYCLE leadership and project staff to track spending.
Maintain working knowledge of project and program budgets.
Manage and coordinate CYCLE material, supplies, and service purchases.
Manage and maintain CYCLE program service subscriptions and accounts.
Train and support CYCLE program staff on proper use of relevant services and accounts.
Manage CYCLE office operations, including receiving and redirecting calls and email inquiries, maintaining and organizing CYCLE program supplies and storage space, and supporting maintenance of the CYCLE Staff Calendar.
Document, organize, and maintain CYCLE-wide notes, materials, and records, including those for staff meetings.
Event and Meeting Planning
Serve as the primary point of contact for arrangements with outside venues for CYCLE-hosted meetings and events.
Manage RWU room and space reservations for internal program needs.
Arrange travel and accommodations for guests and participants, including reimbursement processes and payments.
Work closely with program staff to identify and fulfill materials and supply needs, including coordination of necessary printing or copying of paper materials.
Identify and draft forms necessary for CYCLE program participants, manage collection of forms, and maintain records.
Identify catering needs at CYCLE-hosted meetings and events and make appropriate arrangements.
Manage set-up, real-time logistics, and break-down processes at in-person events, both on and off campus, including occasional overnight travel.
Manage and coordinate technical support during virtual meetings and events to support participant technical needs, manage break-out room set-up, recording, and other related tasks.
Communications
Oversee CYCLE website design, content development, updates, and maintenance.
Develop project and program-specific communication goals.
Manage external outreach and promotion of CYCLE programs, including development of promotional outreach materials including, but not limited to, flyers, and social media posts.
Manage CYCLE's monthly newsletter by generating content, designing, finalizing, and distributing.
Update and maintain social media presence on a variety of online platforms.
Support development of content for CYCLE blogposts from staff and/or partners.
Maintain CYCLE's email contact database, by tracking growth, and developing strategic contact database segments to target specific communications.
Additional Functions
Supervise, assign, and review work of office administrative staff, student employees, and interns.
Participate in team meetings and facilitate and lead portions of meetings when assigned.
HEALTH, WELLNESS, AND SCHEDULEThe physical and mental well-being of our employees is of the utmost importance. Job functions will be conducted in accordance with CDC/RIDOH/RWU COVID safety protocols, and a generous benefits package provides ample paid time off for vacation and employee illness. This position is available with a hybrid work-from-home and work-in-office schedule (pending approval by the Supervisor, Executive Director, and RWU Human Resources) with at least three days per week working in the office. This position is full-time, 40 hours per week, with occasional evenings and weekends.
This is a grant-funded position that is contingent upon the existence and availability of external funding.
Requirements:WHO SHOULD APPLY?We are hiring a motivated, collaborative, and diligent individual who is excited to support CYCLE's work partnering with youth, parent/caregivers, educators, and community allies to build collective power and fight for educational justice.
Candidates with backgrounds in nonprofit, educational, and/or university administrative support are strongly encouraged to apply. We especially encourage candidates who are graduates, former students, parents, or former educators in the public schools where we work. Roger Williams University is an equal opportunity employer. People of color, women, LGBTQ people, formerly incarcerated people, veterans, and persons with disabilities are strongly encouraged to apply.
Bi-lingual and bi-cultural candidates are particularly desired.
Bachelor's degree in a related field.
Minimum of five years experience with non-profit or higher education program administration, operations, event planning, and/or communications.
Excellent communication skills, both written and verbal.
Well-organized and detail-oriented with the ability to manage multiple projects and responsibilities simultaneously.
Ability to prioritize work tasks in order to meet deadlines.
Experience working collaboratively across complex projects with multiple team members.
Experience and cultural competence working with racially and socioeconomically diverse communities.
Experience working with communities from an asset-based orientation and a demonstrated commitment to equity and social justice.
Commitment to partnering with youth, families, educators, and other stakeholders to build collective power, and fight for educational justice.
Some overnight and weekend travel required.
Preferred Qualifications
Experience working with youth and community-based non-profits, K-12 public education and related stakeholders.
Knowledge of education reform history and current education policy, particularly as they relate to equity-focused reform and the role of parents, youth and community members in school reform.
At the University's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate, to the satisfaction of the University, an equivalent combination of education and experience specifically preparing the candidate for success in the position.
Additional Information:Roger Williams University is an affirmative action/equal opportunity employer and committed to a diverse workforce. All applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other basis protected by applicable state and federal law. For information on our Non-discrimination policy, visit
here .
RWU prohibits all forms of discrimination on the basis of sex in its education programs and activities and is required by Title IX of the Education Amendments of 1972 (Title IX) and its implementing regulations not to discriminate in such a manner. Complaints of Title IX sexual harassment should be reported to the Title IX Coordinator at the contact information listed below. Details regarding the formal complaint process can be found
here . All complaints of sexual harassment will be taken seriously and responded to promptly.
TITLE IX COORDINATOR : Dr. Jen Stanley, 1 Old Ferry Road, Bristol, RI 02809 / Phone Number: (401) 254-3123 /Email Address: jstanley@rwu.edu.
Salaries for new hires at Roger Williams University usually fall between the minimum and midpoint of the salary range.$54,267 - $61,200
Application Instructions:Please attach a resume, cover letter, and list of three (3) professional references. In your cover letter/letter of interest, in addition to listing how your qualifications meet the requirements of the position, please include information about how you would be able to contribute to RWU's diversity, inclusivity, and equity goals.
The anticipated start for this position will be in November 2024 and will be open until filled. Applications will be reviewed on a rolling basis. Please spread the word to your networks!
#J-18808-Ljbffr
Locations: Providence, RI
Posted: Aug 15, 2024
Closes: Open Until Filled
Type: Full-time Temporary
Ref. No.: 2666
Position ID: 180045
About Roger Williams University:At Roger Williams University, students are prepared to be thinkers and doers ready to solve challenging problems with innovative solutions. RWU offers 50 majors and robust offerings of graduate and professional programs across eight schools of study including Rhode Island's only law school, with campuses on the coast of Bristol and in the heart of Providence, R.I. With small classrooms and a focus on undergraduate and graduate research and community engagement, a Roger Williams education blends the strength of liberal arts and professional studies, providing all students with the depth and breadth of interdisciplinary thinking and well-rounded knowledge necessary to succeed in our interconnected, global world. RWU is committed to strengthening society through engaged scholarship so that students graduate with the ability to think critically and apply the practical skills that today's employers demand.
Roger Williams University seeks to recruit and support a broadly diverse community of faculty and staff. We value diversity, equity and inclusion and respect for all races, genders, identities, and abilities. RWU is committed to creating a thriving community that encourages lifelong learning, professional development, and academic innovation. To learn more about Roger Williams University's commitment and support of diversity and inclusion, please visit
here .
Job Description:The Center for Youth & Community Leadership in Education (CYCLE) is hiring! We are excited to announce that CYCLE is hiring for a new
Administrative Manager
who will join our team to provide crucial support to project teams by designing and managing efficient systems for program administration, event and meeting planning, and communications. This is a great opportunity for someone looking to join a dynamic team and growing organizational effort.
ABOUT CYCLECYCLE partners with youth, families, educators, and other stakeholders to build collective power and fight for educational justice. We envision a future when public schools are centers of strength for the communities they're in.
CYCLE is committed to building collective power and fighting for educational justice by: creating spaces for learning, strategy, and leadership development with and for those most impacted by educational injustices; supporting community partners in constructing a shared understanding of and approach to solving the problems we face; and providing tools for community-driven research, advocacy, and organizing.
The Administrative Manager plays an integral role in ensuring the administrative health and functioning of CYCLE so that programs run smoothly, CYCLE leadership and program staff are supported, and CYCLE partners are well-informed and engaged.
POSITION SUMMARYReporting to the Executive Director, CYCLE, the Administrative Manager for CYCLE is responsible for designing and managing efficient systems for CYCLE leadership and program staff to better execute their job duties, more smoothly run and facilitate programming, and communicate effectively with the field about program activities and impact.
The position responsibilities fall approximately into the following categories:
Program Administration (50%)Event & Meeting Logistics (30-40%)Communications (10-15%)
Program Administration
Design and manage processes and protocols to establish contracts and work agreements with consultants, partners, and vendors, and ensure payments are made according to schedule.
Research vendors to fulfill project and program needs and manage vendor relationships which includes, but is not limited to, RWU vendor set-up, and communications regarding contracts, payments, and services.
Work closely with CYCLE leadership and project staff to track spending.
Maintain working knowledge of project and program budgets.
Manage and coordinate CYCLE material, supplies, and service purchases.
Manage and maintain CYCLE program service subscriptions and accounts.
Train and support CYCLE program staff on proper use of relevant services and accounts.
Manage CYCLE office operations, including receiving and redirecting calls and email inquiries, maintaining and organizing CYCLE program supplies and storage space, and supporting maintenance of the CYCLE Staff Calendar.
Document, organize, and maintain CYCLE-wide notes, materials, and records, including those for staff meetings.
Event and Meeting Planning
Serve as the primary point of contact for arrangements with outside venues for CYCLE-hosted meetings and events.
Manage RWU room and space reservations for internal program needs.
Arrange travel and accommodations for guests and participants, including reimbursement processes and payments.
Work closely with program staff to identify and fulfill materials and supply needs, including coordination of necessary printing or copying of paper materials.
Identify and draft forms necessary for CYCLE program participants, manage collection of forms, and maintain records.
Identify catering needs at CYCLE-hosted meetings and events and make appropriate arrangements.
Manage set-up, real-time logistics, and break-down processes at in-person events, both on and off campus, including occasional overnight travel.
Manage and coordinate technical support during virtual meetings and events to support participant technical needs, manage break-out room set-up, recording, and other related tasks.
Communications
Oversee CYCLE website design, content development, updates, and maintenance.
Develop project and program-specific communication goals.
Manage external outreach and promotion of CYCLE programs, including development of promotional outreach materials including, but not limited to, flyers, and social media posts.
Manage CYCLE's monthly newsletter by generating content, designing, finalizing, and distributing.
Update and maintain social media presence on a variety of online platforms.
Support development of content for CYCLE blogposts from staff and/or partners.
Maintain CYCLE's email contact database, by tracking growth, and developing strategic contact database segments to target specific communications.
Additional Functions
Supervise, assign, and review work of office administrative staff, student employees, and interns.
Participate in team meetings and facilitate and lead portions of meetings when assigned.
HEALTH, WELLNESS, AND SCHEDULEThe physical and mental well-being of our employees is of the utmost importance. Job functions will be conducted in accordance with CDC/RIDOH/RWU COVID safety protocols, and a generous benefits package provides ample paid time off for vacation and employee illness. This position is available with a hybrid work-from-home and work-in-office schedule (pending approval by the Supervisor, Executive Director, and RWU Human Resources) with at least three days per week working in the office. This position is full-time, 40 hours per week, with occasional evenings and weekends.
This is a grant-funded position that is contingent upon the existence and availability of external funding.
Requirements:WHO SHOULD APPLY?We are hiring a motivated, collaborative, and diligent individual who is excited to support CYCLE's work partnering with youth, parent/caregivers, educators, and community allies to build collective power and fight for educational justice.
Candidates with backgrounds in nonprofit, educational, and/or university administrative support are strongly encouraged to apply. We especially encourage candidates who are graduates, former students, parents, or former educators in the public schools where we work. Roger Williams University is an equal opportunity employer. People of color, women, LGBTQ people, formerly incarcerated people, veterans, and persons with disabilities are strongly encouraged to apply.
Bi-lingual and bi-cultural candidates are particularly desired.
Bachelor's degree in a related field.
Minimum of five years experience with non-profit or higher education program administration, operations, event planning, and/or communications.
Excellent communication skills, both written and verbal.
Well-organized and detail-oriented with the ability to manage multiple projects and responsibilities simultaneously.
Ability to prioritize work tasks in order to meet deadlines.
Experience working collaboratively across complex projects with multiple team members.
Experience and cultural competence working with racially and socioeconomically diverse communities.
Experience working with communities from an asset-based orientation and a demonstrated commitment to equity and social justice.
Commitment to partnering with youth, families, educators, and other stakeholders to build collective power, and fight for educational justice.
Some overnight and weekend travel required.
Preferred Qualifications
Experience working with youth and community-based non-profits, K-12 public education and related stakeholders.
Knowledge of education reform history and current education policy, particularly as they relate to equity-focused reform and the role of parents, youth and community members in school reform.
At the University's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate, to the satisfaction of the University, an equivalent combination of education and experience specifically preparing the candidate for success in the position.
Additional Information:Roger Williams University is an affirmative action/equal opportunity employer and committed to a diverse workforce. All applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other basis protected by applicable state and federal law. For information on our Non-discrimination policy, visit
here .
RWU prohibits all forms of discrimination on the basis of sex in its education programs and activities and is required by Title IX of the Education Amendments of 1972 (Title IX) and its implementing regulations not to discriminate in such a manner. Complaints of Title IX sexual harassment should be reported to the Title IX Coordinator at the contact information listed below. Details regarding the formal complaint process can be found
here . All complaints of sexual harassment will be taken seriously and responded to promptly.
TITLE IX COORDINATOR : Dr. Jen Stanley, 1 Old Ferry Road, Bristol, RI 02809 / Phone Number: (401) 254-3123 /Email Address: jstanley@rwu.edu.
Salaries for new hires at Roger Williams University usually fall between the minimum and midpoint of the salary range.$54,267 - $61,200
Application Instructions:Please attach a resume, cover letter, and list of three (3) professional references. In your cover letter/letter of interest, in addition to listing how your qualifications meet the requirements of the position, please include information about how you would be able to contribute to RWU's diversity, inclusivity, and equity goals.
The anticipated start for this position will be in November 2024 and will be open until filled. Applications will be reviewed on a rolling basis. Please spread the word to your networks!
#J-18808-Ljbffr