Lifespan
Supply Chain Coordinator
Lifespan, Providence, Rhode Island, us, 02912
Summary:
Reports to the Manager Supply Chain Operations. Responsible for entering data into the computer system and assisting in other data maintenance/problem resolution tasks. Maintain and ensure the confidentiality and integrity of all data reviewed.Develops and maintains effective working relationships with system users and provides ongoing support to them while maintaining internal reports against key performance indicators.Responsibilities:
Provide support as clinical liaison between the clinical teams, all end users, distribution operations, and receiving.Responsible for execution of item changes on par forms across the organization, maintaining a log of all items that are being substituted. Will initiate all communication to end users of item changes.Prepare review process and place purchase orders as directed by Supply Chain Team.Investigate discrepancies with all orders to resolve delivery and invoicing issues.Monitor open orders and follow up with suppliers to ensure delivery is on time.Assist other departments on System-wide initiatives as needed in relation to supply chain-related products and processes.Interact with the various departments including All Clinical Offsite OR Materials Receiving and Accounts Payable.Work with end users, management, and leadership team to ensure availability and optimal velocity of items.Support problem resolution with accounts payable relating to Supply Chain orders.Effectively and continually communicate with staff, management, internal customers, and vendors to facilitate the flow of information. Provide timely and accurate communication both written and verbal regarding fulfillment of Purchase Orders and supplier performance.Basic Knowledge:
Associate degree preferred. Combination of experience in Supply Chain Distribution/Operations/Receiving systems applications and experience in clinical area operations may substitute for a degree.Experience:
Must have strong computer skills; prior use with Excel is preferred. General understanding of Supply Chain Operations. Ability to multitask, deal with multiple critical issues at one time, and see through to completion in a timely fashion. Strong communication skills.System Experts:
Microsoft Office, People-Soft, At Par, Maximo, UPS trackpad, GHX, and Handheld services as well as any future systems that will be implemented in support of supply chain activities.Performs other duties as assigned.Work Environment and Physical Requirements:
Normal office environment with some walking to other areas to investigate and resolve problems and provide system training. May experience some visual fatigue associated with extended periods of time at a computer terminal.Independent Action:
Performs independently within the department's policies and practices. Refers specific complex problems to the manager when clarification of the departmental policies and procedures are required.Supervisory Responsibility:
None.Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, ethnicity, sexual orientation, ancestry, genetics, gender identity or expression, disability, protected veteran, or marital status. Lifespan is a VEVRAA Federal Contractor.Location:
Rhode Island Hospital USA:RI:ProvidenceWork Type:
Full TimeShift:
Shift 1Union:
Non-Union
Apply
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Reports to the Manager Supply Chain Operations. Responsible for entering data into the computer system and assisting in other data maintenance/problem resolution tasks. Maintain and ensure the confidentiality and integrity of all data reviewed.Develops and maintains effective working relationships with system users and provides ongoing support to them while maintaining internal reports against key performance indicators.Responsibilities:
Provide support as clinical liaison between the clinical teams, all end users, distribution operations, and receiving.Responsible for execution of item changes on par forms across the organization, maintaining a log of all items that are being substituted. Will initiate all communication to end users of item changes.Prepare review process and place purchase orders as directed by Supply Chain Team.Investigate discrepancies with all orders to resolve delivery and invoicing issues.Monitor open orders and follow up with suppliers to ensure delivery is on time.Assist other departments on System-wide initiatives as needed in relation to supply chain-related products and processes.Interact with the various departments including All Clinical Offsite OR Materials Receiving and Accounts Payable.Work with end users, management, and leadership team to ensure availability and optimal velocity of items.Support problem resolution with accounts payable relating to Supply Chain orders.Effectively and continually communicate with staff, management, internal customers, and vendors to facilitate the flow of information. Provide timely and accurate communication both written and verbal regarding fulfillment of Purchase Orders and supplier performance.Basic Knowledge:
Associate degree preferred. Combination of experience in Supply Chain Distribution/Operations/Receiving systems applications and experience in clinical area operations may substitute for a degree.Experience:
Must have strong computer skills; prior use with Excel is preferred. General understanding of Supply Chain Operations. Ability to multitask, deal with multiple critical issues at one time, and see through to completion in a timely fashion. Strong communication skills.System Experts:
Microsoft Office, People-Soft, At Par, Maximo, UPS trackpad, GHX, and Handheld services as well as any future systems that will be implemented in support of supply chain activities.Performs other duties as assigned.Work Environment and Physical Requirements:
Normal office environment with some walking to other areas to investigate and resolve problems and provide system training. May experience some visual fatigue associated with extended periods of time at a computer terminal.Independent Action:
Performs independently within the department's policies and practices. Refers specific complex problems to the manager when clarification of the departmental policies and procedures are required.Supervisory Responsibility:
None.Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, ethnicity, sexual orientation, ancestry, genetics, gender identity or expression, disability, protected veteran, or marital status. Lifespan is a VEVRAA Federal Contractor.Location:
Rhode Island Hospital USA:RI:ProvidenceWork Type:
Full TimeShift:
Shift 1Union:
Non-Union
Apply
#J-18808-Ljbffr