Acqualina Management, LLC
Director of Purchasing
Acqualina Management, LLC, Sunny Isles Beach, Florida, United States,
WE PREPARE, INSPIRE, EMPOWER, ENTRUST IN YOU! JOIN OUR DREAM MAKER CULTURE
We are committed to invest in our people to develop a happy and prosperous future. We support you every step of the way in your career journey and offer benefits and unique learning and development opportunities that include:
Competitive Wages • Medical, Dental, Vision Insurance • Life Insurance • 401K Program • Paid Holidays and Vacation • Outstanding Recognition and Awards Program • Effective Training Programs • Tuition Reimbursement • Complimentary Parking and Meals in Dedicated Employee Restaurant • Preferred Pricing on Food and Beverage, Spa Treatments and Retail Purchases • Management Programs to Progress on Your Career Journey • Health and Wellness Fairs
JOB OVERVIEW:
The Director of Purchasing is responsible for organizing and managing the Purchasing Department of the three properties to include Acqualina, The Mansions, and The Estates to the highest professional standards and in accordance with the Standard Operating Procedures issued by the CFO.
A continuous up to date supply of resort operating supplies and beverage items is to be ensured. A clear overview of the market fluctuations is maintained, with the aim of buying the specified quality for the lowest price available. The Director of Purchasing makes recommendations and suggestions for improvements and cost savings to the CFO.
The Director of Purchasing ensures continuous comparison of pricing, negotiation and proposing supplier contracts for recurrent orders. Obtains bids and chooses suppliers to be utilized to supply the three properties with all required goods and services for day-to-day operations.
Coordination with the three properties is required on all matters related to purchasing. Immediate action is to be taken on purchase requisitions. Pending orders are to be followed up quickly. In cooperation with the Department Managers, out-of-stock items and emergency purchases are avoided with proper planning.
The efficiency of the Purchasing Department and Stores is to be maintained and improved. Purchasing records are maintained to the standards imposed by the Accounting Department, with clarity and a proper trail of all purchasing documents.
The Purchasing Agent will verify that all ordered items are received and of the expected quality. All purchases/returns/credits will be documented and consolidated into Daily Reports.
The Purchasing Director is responsible for the appointment, training and instruction of a competent individual within the staff who fully assumes duties during the Director of Purchasing absences.
REPORTS TO:
CFO
SUPERVISES:
Acqualina Receiving Department with dotted line to the Mansions and Estates Receiving Department.
WORK ENVIRONMENT:
Purchasing/Receiving Office.
Job involves working:
under variable temperature conditions (or extreme heat or cold).
under variable noise levels.
outdoors/indoors.
around fumes and/or odor hazards.
around dust and/or mite hazards.
around chemicals.
KEY RELATIONSHIPS:
Internal: Staff in Purchasing/Receiving, Accounting, Department Managers, Executive Committee Members, all employees.
External: Resort guests/visitors, resident guest/ visitors, vendors and contractors.
QUALIFICATIONSEssential:
High school graduate.
Fluency in English. Strong command of written, verbal, and non-verbal communication.
Must have a high degree of professional integrity, and be able to work safe, effectively and efficiently.
Provide legible communication and directions.
Must have skills in database, spreadsheet, word processing software applications and other accounting applications.
Organizational skills are required to maintain records, inventories and storerooms.
Ability to perform job functions with attention to detail, speed and accuracy.
Ability to prioritize, organize and follow up.
Ability to be a clear thinker, remaining calm and resolving problems using good judgement.
Ability to follow directions thoroughly.
Ability to understand guest’s service needs.
Ability to work cohesively with co-workers as part of a team.
Ability to work with minimal supervision.
Ability to maintain confidentiality of guest information and pertinent resort data.
Ability to approach resort staff and vendors with professional courtesy despite pressures of the job.
Desirable:
College degree.
Experience with Birchstreet.
5 years Resort/Restaurant experience.
Experience with computers, calculators or word processors.
Experience in Hospitality Industry in similar position.
Previous guest relations training.
Fluency in a second language, preferably Spanish.
PHYSICAL ABILITIESEssential:
Endure various physical movements throughout the work areas.
Reach 12 inches.
Remain in stationary position for 30 minutes throughout work shift.
Satisfactorily communicate with guests, management and co-workers to their understanding.
ESSENTIAL JOB FUNCTIONS
Strategic Sourcing and Procurement
Develop and implement unified procurement strategies aligned with the goals and objectives of all three properties.
Identify and source high-quality suppliers and vendors to meet the needs of the luxury properties.
Negotiate contracts, terms, and pricing to ensure favorable conditions for all locations.
Supplier Relationship Management
Build and maintain strong relationships with key suppliers and vendors.
Conduct regular supplier evaluations to ensure performance and quality standards are met.
Foster partnerships that promote long-term cooperation and mutual benefits across all properties.
Inventory Management
Oversee the management of inventory levels across all properties to ensure optimal stock availability without overstocking.
Implement effective inventory control systems to track and manage stock movement at each location.
Coordinate with other departments to forecast demand and plan procurement activities accordingly.
Standardization of Procedures and Processes
Develop and standardize procurement policies, procedures, and best practices across all three properties.
Ensure consistent implementation and adherence to these standardized procedures by all purchasing teams.
Regularly review and update processes to improve efficiency and effectiveness.
Budgeting and Cost Control
Develop and manage the purchasing department’s budget for all properties.
Monitor and control purchasing expenses to stay within budgetary constraints.
Identify cost-saving opportunities without compromising on quality across all locations.
Compliance and Risk Management
Ensure all procurement activities comply with local, state, and federal regulations for each property.
Develop and enforce standardized purchasing policies and procedures to mitigate risks.
Conduct risk assessments and implement strategies to minimize supply chain disruptions.
Team Leadership and Development
Lead, mentor, and develop the purchasing teams at all properties to achieve high performance and professional growth.
Conduct regular performance evaluations and provide feedback and training as needed.
Foster a collaborative and positive work environment within and across the departments.
Market Research and Analysis
Conduct market research to stay informed about industry trends, market conditions, and new products.
Analyze market data to make informed purchasing decisions and identify potential opportunities.
Provide insights and recommendations to senior management based on market analysis.
Vendor Performance and Quality Assurance
Establish and maintain quality standards for purchased goods and services across all properties.
Implement vendor performance measurement systems and conduct regular evaluations.
Address and resolve any issues related to supplier performance or product quality.
Collaboration and Coordination
Collaborate with other departments (e.g., culinary, housekeeping, spa) at each property to understand their procurement needs and priorities.
Coordinate with finance and accounting to ensure timely payments and accurate financial reporting.
Work closely with the logistics and operations teams to ensure seamless supply chain operations across all locations.
Sustainability and Ethical Sourcing
Promote and implement sustainable procurement practices across all properties.
Source products and services that meet environmental and social responsibility standards.
Advocate for ethical sourcing and support suppliers who adhere to fair labor practices.
SECONDARY JOB FUNCTIONS
Assist with other accounting job functions as assigned.
Document maintenance needs on work orders and submit to Manager/Supervisor.
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We are committed to invest in our people to develop a happy and prosperous future. We support you every step of the way in your career journey and offer benefits and unique learning and development opportunities that include:
Competitive Wages • Medical, Dental, Vision Insurance • Life Insurance • 401K Program • Paid Holidays and Vacation • Outstanding Recognition and Awards Program • Effective Training Programs • Tuition Reimbursement • Complimentary Parking and Meals in Dedicated Employee Restaurant • Preferred Pricing on Food and Beverage, Spa Treatments and Retail Purchases • Management Programs to Progress on Your Career Journey • Health and Wellness Fairs
JOB OVERVIEW:
The Director of Purchasing is responsible for organizing and managing the Purchasing Department of the three properties to include Acqualina, The Mansions, and The Estates to the highest professional standards and in accordance with the Standard Operating Procedures issued by the CFO.
A continuous up to date supply of resort operating supplies and beverage items is to be ensured. A clear overview of the market fluctuations is maintained, with the aim of buying the specified quality for the lowest price available. The Director of Purchasing makes recommendations and suggestions for improvements and cost savings to the CFO.
The Director of Purchasing ensures continuous comparison of pricing, negotiation and proposing supplier contracts for recurrent orders. Obtains bids and chooses suppliers to be utilized to supply the three properties with all required goods and services for day-to-day operations.
Coordination with the three properties is required on all matters related to purchasing. Immediate action is to be taken on purchase requisitions. Pending orders are to be followed up quickly. In cooperation with the Department Managers, out-of-stock items and emergency purchases are avoided with proper planning.
The efficiency of the Purchasing Department and Stores is to be maintained and improved. Purchasing records are maintained to the standards imposed by the Accounting Department, with clarity and a proper trail of all purchasing documents.
The Purchasing Agent will verify that all ordered items are received and of the expected quality. All purchases/returns/credits will be documented and consolidated into Daily Reports.
The Purchasing Director is responsible for the appointment, training and instruction of a competent individual within the staff who fully assumes duties during the Director of Purchasing absences.
REPORTS TO:
CFO
SUPERVISES:
Acqualina Receiving Department with dotted line to the Mansions and Estates Receiving Department.
WORK ENVIRONMENT:
Purchasing/Receiving Office.
Job involves working:
under variable temperature conditions (or extreme heat or cold).
under variable noise levels.
outdoors/indoors.
around fumes and/or odor hazards.
around dust and/or mite hazards.
around chemicals.
KEY RELATIONSHIPS:
Internal: Staff in Purchasing/Receiving, Accounting, Department Managers, Executive Committee Members, all employees.
External: Resort guests/visitors, resident guest/ visitors, vendors and contractors.
QUALIFICATIONSEssential:
High school graduate.
Fluency in English. Strong command of written, verbal, and non-verbal communication.
Must have a high degree of professional integrity, and be able to work safe, effectively and efficiently.
Provide legible communication and directions.
Must have skills in database, spreadsheet, word processing software applications and other accounting applications.
Organizational skills are required to maintain records, inventories and storerooms.
Ability to perform job functions with attention to detail, speed and accuracy.
Ability to prioritize, organize and follow up.
Ability to be a clear thinker, remaining calm and resolving problems using good judgement.
Ability to follow directions thoroughly.
Ability to understand guest’s service needs.
Ability to work cohesively with co-workers as part of a team.
Ability to work with minimal supervision.
Ability to maintain confidentiality of guest information and pertinent resort data.
Ability to approach resort staff and vendors with professional courtesy despite pressures of the job.
Desirable:
College degree.
Experience with Birchstreet.
5 years Resort/Restaurant experience.
Experience with computers, calculators or word processors.
Experience in Hospitality Industry in similar position.
Previous guest relations training.
Fluency in a second language, preferably Spanish.
PHYSICAL ABILITIESEssential:
Endure various physical movements throughout the work areas.
Reach 12 inches.
Remain in stationary position for 30 minutes throughout work shift.
Satisfactorily communicate with guests, management and co-workers to their understanding.
ESSENTIAL JOB FUNCTIONS
Strategic Sourcing and Procurement
Develop and implement unified procurement strategies aligned with the goals and objectives of all three properties.
Identify and source high-quality suppliers and vendors to meet the needs of the luxury properties.
Negotiate contracts, terms, and pricing to ensure favorable conditions for all locations.
Supplier Relationship Management
Build and maintain strong relationships with key suppliers and vendors.
Conduct regular supplier evaluations to ensure performance and quality standards are met.
Foster partnerships that promote long-term cooperation and mutual benefits across all properties.
Inventory Management
Oversee the management of inventory levels across all properties to ensure optimal stock availability without overstocking.
Implement effective inventory control systems to track and manage stock movement at each location.
Coordinate with other departments to forecast demand and plan procurement activities accordingly.
Standardization of Procedures and Processes
Develop and standardize procurement policies, procedures, and best practices across all three properties.
Ensure consistent implementation and adherence to these standardized procedures by all purchasing teams.
Regularly review and update processes to improve efficiency and effectiveness.
Budgeting and Cost Control
Develop and manage the purchasing department’s budget for all properties.
Monitor and control purchasing expenses to stay within budgetary constraints.
Identify cost-saving opportunities without compromising on quality across all locations.
Compliance and Risk Management
Ensure all procurement activities comply with local, state, and federal regulations for each property.
Develop and enforce standardized purchasing policies and procedures to mitigate risks.
Conduct risk assessments and implement strategies to minimize supply chain disruptions.
Team Leadership and Development
Lead, mentor, and develop the purchasing teams at all properties to achieve high performance and professional growth.
Conduct regular performance evaluations and provide feedback and training as needed.
Foster a collaborative and positive work environment within and across the departments.
Market Research and Analysis
Conduct market research to stay informed about industry trends, market conditions, and new products.
Analyze market data to make informed purchasing decisions and identify potential opportunities.
Provide insights and recommendations to senior management based on market analysis.
Vendor Performance and Quality Assurance
Establish and maintain quality standards for purchased goods and services across all properties.
Implement vendor performance measurement systems and conduct regular evaluations.
Address and resolve any issues related to supplier performance or product quality.
Collaboration and Coordination
Collaborate with other departments (e.g., culinary, housekeeping, spa) at each property to understand their procurement needs and priorities.
Coordinate with finance and accounting to ensure timely payments and accurate financial reporting.
Work closely with the logistics and operations teams to ensure seamless supply chain operations across all locations.
Sustainability and Ethical Sourcing
Promote and implement sustainable procurement practices across all properties.
Source products and services that meet environmental and social responsibility standards.
Advocate for ethical sourcing and support suppliers who adhere to fair labor practices.
SECONDARY JOB FUNCTIONS
Assist with other accounting job functions as assigned.
Document maintenance needs on work orders and submit to Manager/Supervisor.
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