Pacific ExecSearch
Administrative Assistant
Pacific ExecSearch, Roseville, California, United States, 95678
Job Description
We are recruiting for an organized
Administrative Assistant
to join a thriving Real Estate development leader in the Roseville area. Our client offers competitive medical/dental/vision plans, 401(k), PTO, accrued sick leave, 12 paid holidays, and a chance to support a dynamic team. This position is onsite and will report to a collaborative Operations Department Manager. The Administrative Assistant will support the property management department by providing administrative and coordination support to the department staff. Pay: $27/hour.
The ideal candidate will have two years of administrative experience supporting in the construction, property management, or real estate industry, strong customer service and excellent communication skills.
PRIMARY RESPONSIBILITIES:Maintain and distribute critical project and other information to various internal departments.Answer the phone and act as first point of contact ensuring a high level of customer service is provided.Provide general office support to the department including copying, faxing, scanning data, making phone calls, database input.Responsible for setting up and managing both electronic and paper filing systems, as well as maintaining company compliance with all applicable record-keeping requirements.Manage the flow of information by opening and sorting mail and routine correspondence.Administer various contract needs for the department, including preparing bid packets, and drafting of contract documentation for asset preservation and portfolio needs.Order and track department supplies.Create, monitor, and distribute departmental and interdepartmental team meeting notes, which are generated from verbal discussions.Coordinate travel for the department including, making flight, car, hotel, and conference arrangements.Maintain department calendars.Complete, submit and track expense reports, manage documentation for credit card and expense reimbursement and the processing of invoices for payment including invoice coding/endorsement.Provide front desk phone coverage according to the revolving schedule.Perform other duties as assigned.SKILLS & QUALIFICATIONS:
Minimum 2 years' experience in an administrative role.Associate's or Bachelor's degree required.Previous administrative experience in a construction/development/real estate, or property management industry is preferred.Experience in reporting meeting minutes is a plus.Proficient in MS Office (Word, Excel, Outlook).Working knowledge of MS Teams, SharePoint, Smartsheet and Yardi is a plus.Exceptional verbal and written communication.Ability to maintain confidentiality and exercise discretion.
Meet Your Recruiter
Elizabeth Mann
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We are recruiting for an organized
Administrative Assistant
to join a thriving Real Estate development leader in the Roseville area. Our client offers competitive medical/dental/vision plans, 401(k), PTO, accrued sick leave, 12 paid holidays, and a chance to support a dynamic team. This position is onsite and will report to a collaborative Operations Department Manager. The Administrative Assistant will support the property management department by providing administrative and coordination support to the department staff. Pay: $27/hour.
The ideal candidate will have two years of administrative experience supporting in the construction, property management, or real estate industry, strong customer service and excellent communication skills.
PRIMARY RESPONSIBILITIES:Maintain and distribute critical project and other information to various internal departments.Answer the phone and act as first point of contact ensuring a high level of customer service is provided.Provide general office support to the department including copying, faxing, scanning data, making phone calls, database input.Responsible for setting up and managing both electronic and paper filing systems, as well as maintaining company compliance with all applicable record-keeping requirements.Manage the flow of information by opening and sorting mail and routine correspondence.Administer various contract needs for the department, including preparing bid packets, and drafting of contract documentation for asset preservation and portfolio needs.Order and track department supplies.Create, monitor, and distribute departmental and interdepartmental team meeting notes, which are generated from verbal discussions.Coordinate travel for the department including, making flight, car, hotel, and conference arrangements.Maintain department calendars.Complete, submit and track expense reports, manage documentation for credit card and expense reimbursement and the processing of invoices for payment including invoice coding/endorsement.Provide front desk phone coverage according to the revolving schedule.Perform other duties as assigned.SKILLS & QUALIFICATIONS:
Minimum 2 years' experience in an administrative role.Associate's or Bachelor's degree required.Previous administrative experience in a construction/development/real estate, or property management industry is preferred.Experience in reporting meeting minutes is a plus.Proficient in MS Office (Word, Excel, Outlook).Working knowledge of MS Teams, SharePoint, Smartsheet and Yardi is a plus.Exceptional verbal and written communication.Ability to maintain confidentiality and exercise discretion.
Meet Your Recruiter
Elizabeth Mann
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