University of maryland
Business Manager
University of maryland, College Park, Maryland, us, 20741
Unit:
CMNS-Earth System Science Interdisciplinary CenterPosition Summary/Purpose of Position:The ESSIC department is looking to fill a Business Manager position within our CISESS Business Office for award account management. The Business Manager is responsible for assisting the Assistant Directors of Finance with day-to-day operations of the CISESS federally sponsored awards financial activities, proposal preparation, and administrative support. The Business Manager will work as a liaison to the management of the ESSIC Business Office, funding agencies, partners outside of the University, as well as the units throughout campus, including the Office of Research Administration. This position’s primary responsibility is to provide ESSIC’s research scientists with CISESS task awards with full accounting/financial support. This includes, but is not limited to:Responsible for monthly accounting of research and non-research awards and/or tasks utilizing BA4 and KFS accounting systems (potentially managing up to 50+ CISESS tasks).Pre-Award duties: Prepare and route contract and grant proposal applications, including preparing and formatting budgets, reviewing the funding opportunity announcement, and collecting documentation required by the funding agency.Post Award duties: Ensure that expenditures and activities on accounts are in compliance with campus and sponsor regulations/policies, including purchasing, personnel, and travel. Ensure adequate backing documents are provided for all activities, and file backing documents in a UMD approved format.Subaward Management: Request and monitor sub-contracts and track rates of spending on purchase orders. Request additional backup documentation for tracking purposes as needed.Ensure all budgets contain accurate information (salary, fringe, tuition remission, F&A rates, etc.).Ensure payroll charged to sponsored and non-sponsored accounts are in accordance with UMCP and sponsor policies and requirements. Maintain salary charts/projections for faculty with sponsored research to track their salary allocations throughout the year.Provide a range of administrative assistance in support of CISESS when needed (e.g., arranging travel, organizing meetings, purchasing procurement, ordering business meals/refreshments, and coordinating logistics for conferences, events, workshops, and seminars).Maintain an accurate equipment inventory, tagging equipment when received.Meet regularly with Business Office management and researchers to review the financial standing and activities on tasks or awards, including encumbrances and projections to the end of the fiscal year or award/task end date.Education:A Bachelor’s degree or equivalent combination of education and experience may be substituted for a degree (i.e., at least 3 years of progressively responsible experience in an administrative support role responsible for some financial processing, analyzing data, processing travel, and procurement).Experience:3-5 years’ experience in financial management.Preferences:Bachelor’s degree preferred but not required.University background and experience are a plus but NOT required.Experience and working knowledge with the University of Maryland BA4 (Shadow Accounting System), KFS (the University’s Official Accounting System), Concur (UMD Travel System), PCMS (the University’s Purchase Card Management System), etc.Knowledge of University and federally sponsored awards policies and procedures in the areas of travel, personnel, and purchasing.Proficient in organizing and executing multiple assignments under specific constraints.Demonstrated knowledge of financial policies/processes for financial management, record keeping, pre-award, and post-award activities.A multi-tasker who is a highly motivated self-starter who takes direction well but can also work independently.Prior experience with assisting with creating and managing budgets. Ability to effectively analyze data and explain it to non-financial individuals.Ability to build and maintain effective relationships with a wide range of constituents, including university officials, faculty, staff, and sponsors.Ability to work in a team-driven environment (daily interactions with other members of the business operations team and Central offices).Possess critical thinking skills, demonstrated ability to solve problems, willingness/ability to learn through provided training and take initiative to promote UMD/ESSIC’s overall business effectiveness.Demonstrated proficiency in Excel to prepare and analyze complex spreadsheets.Strong analytical, mathematical, and problem-solving skills. Must be detail-oriented and highly organized.Salary Range:
$64,000 to $75,000.Job Risks:
Not Applicable to This PositionPhysical Demands:Sedentary work.Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.Repetitive motion. Substantial movements of the wrists, hands, and/or fingers.The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.Posting Date:
10/04/2024Closing Date:
Open Until FilledBest Consideration Date:
10/10/2024Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment.Required Documents:ResumeCover LetterList of References (no emails sent from system)
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CMNS-Earth System Science Interdisciplinary CenterPosition Summary/Purpose of Position:The ESSIC department is looking to fill a Business Manager position within our CISESS Business Office for award account management. The Business Manager is responsible for assisting the Assistant Directors of Finance with day-to-day operations of the CISESS federally sponsored awards financial activities, proposal preparation, and administrative support. The Business Manager will work as a liaison to the management of the ESSIC Business Office, funding agencies, partners outside of the University, as well as the units throughout campus, including the Office of Research Administration. This position’s primary responsibility is to provide ESSIC’s research scientists with CISESS task awards with full accounting/financial support. This includes, but is not limited to:Responsible for monthly accounting of research and non-research awards and/or tasks utilizing BA4 and KFS accounting systems (potentially managing up to 50+ CISESS tasks).Pre-Award duties: Prepare and route contract and grant proposal applications, including preparing and formatting budgets, reviewing the funding opportunity announcement, and collecting documentation required by the funding agency.Post Award duties: Ensure that expenditures and activities on accounts are in compliance with campus and sponsor regulations/policies, including purchasing, personnel, and travel. Ensure adequate backing documents are provided for all activities, and file backing documents in a UMD approved format.Subaward Management: Request and monitor sub-contracts and track rates of spending on purchase orders. Request additional backup documentation for tracking purposes as needed.Ensure all budgets contain accurate information (salary, fringe, tuition remission, F&A rates, etc.).Ensure payroll charged to sponsored and non-sponsored accounts are in accordance with UMCP and sponsor policies and requirements. Maintain salary charts/projections for faculty with sponsored research to track their salary allocations throughout the year.Provide a range of administrative assistance in support of CISESS when needed (e.g., arranging travel, organizing meetings, purchasing procurement, ordering business meals/refreshments, and coordinating logistics for conferences, events, workshops, and seminars).Maintain an accurate equipment inventory, tagging equipment when received.Meet regularly with Business Office management and researchers to review the financial standing and activities on tasks or awards, including encumbrances and projections to the end of the fiscal year or award/task end date.Education:A Bachelor’s degree or equivalent combination of education and experience may be substituted for a degree (i.e., at least 3 years of progressively responsible experience in an administrative support role responsible for some financial processing, analyzing data, processing travel, and procurement).Experience:3-5 years’ experience in financial management.Preferences:Bachelor’s degree preferred but not required.University background and experience are a plus but NOT required.Experience and working knowledge with the University of Maryland BA4 (Shadow Accounting System), KFS (the University’s Official Accounting System), Concur (UMD Travel System), PCMS (the University’s Purchase Card Management System), etc.Knowledge of University and federally sponsored awards policies and procedures in the areas of travel, personnel, and purchasing.Proficient in organizing and executing multiple assignments under specific constraints.Demonstrated knowledge of financial policies/processes for financial management, record keeping, pre-award, and post-award activities.A multi-tasker who is a highly motivated self-starter who takes direction well but can also work independently.Prior experience with assisting with creating and managing budgets. Ability to effectively analyze data and explain it to non-financial individuals.Ability to build and maintain effective relationships with a wide range of constituents, including university officials, faculty, staff, and sponsors.Ability to work in a team-driven environment (daily interactions with other members of the business operations team and Central offices).Possess critical thinking skills, demonstrated ability to solve problems, willingness/ability to learn through provided training and take initiative to promote UMD/ESSIC’s overall business effectiveness.Demonstrated proficiency in Excel to prepare and analyze complex spreadsheets.Strong analytical, mathematical, and problem-solving skills. Must be detail-oriented and highly organized.Salary Range:
$64,000 to $75,000.Job Risks:
Not Applicable to This PositionPhysical Demands:Sedentary work.Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.Repetitive motion. Substantial movements of the wrists, hands, and/or fingers.The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.Posting Date:
10/04/2024Closing Date:
Open Until FilledBest Consideration Date:
10/10/2024Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment.Required Documents:ResumeCover LetterList of References (no emails sent from system)
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