Trinity Industries
Program Manager, AP/Procurement Administration
Trinity Industries, Dallas, Texas, United States, 75215
Job Description - Program Manager, AP/Procurement Administration (2400873)Job DescriptionProgram Manager, AP/Procurement Administration
-
(
2400873
)DescriptionTrinity Industries
is seeking an experienced
Program Manager, AP/Procurement Administration
to join our
Dallas, TX HQ
team. This role will be responsible for ongoing program administration of Oracle Cloud Procurement and the Oracle Cloud Supplier Portal for North America (US, Mexico and Canada). Additionally the Program Manager will develop policies and procedures designed to promote efficiencies and compliance with use of Oracle systems and develop scalable processes to facilitate company growth.What you'll do:Oracle Procurement AdministrationPartner with Procurement teams to develop and execute the rollout plan for use of Oracle Procurement (Indirect and Direct)Administer the addition/removal of usersManage buyer assignment rules – default to buyer by category/commodityCoordinate across functional teams (IT, Legal, Finance, Procurement, etc.)Category management/admin and default costing using transaction account builder (TAB)Monitor requisition/purchase order aging – provide visibility to all buyersMonitor invoices that are not matched properly – root cause and remediation of repeat issuesMonitor/resolve errors in interface tablesManage approval workflows – up to 10 workflows, manage errors, reassignments for orphansIdentify and transition vendors to Oracle Business Network for electronic invoice and PO transmissionManage onboarding of suppliers to punchout catalogsPartner with teams to develop and execute rollout plan, including communications and training materialManage access to Oracle Supplier PortalMaintain supplier qualifications/questionnaires in coordination with cross functional teams (IT, Legal, Finance, Procurement, etc.)Provide login information, troubleshoot issuesDrive supplier compliance with company process/policyEngage suppliers to transact with Trinity in the most cost-efficient manner, ensuring compliance with invoice submission requirements and payment methods (e.g. EDI)Review supplier requests for completeness (quality control)Prepare and deliver supplier training – how to view invoice status, submit invoice, etc.Coordinate with both US and Mexico teams on specific supplier portal setup/maintenanceAssist with establishing and maintaining policies, practices and protocols ( e.g. supplier onboarding/enablement, PO management…)Serve as primary liaison with purchasing team and business units for Oracle ProcurementDrive supplier compliance with use of portal and serve as primary escalation point for training and issuesEnsure compliance with internal controls and policies for managed processes and serve as primary point of contact for audit inquiries
Key performance indicatorsAchievement of established SLA’s and KPI’s for areas of responsibility (e.g. supplier compliance)Ensure acceptable audit and ICFR testing resultsDrive cost savings and value to the organization through successful project executionImprove processes and automationQualifications
What you'll bring:8+ years of Accounts Payable/Procurement Process Leadership Experience (equivalent Shared Service Accounting Operations Experience)Oracle Cloud Financial Experience (or experience with similar cloud system (e.g. Coupa))English required/Spanish speaking is a plusExceptional communication and analytical skills
#J-18808-Ljbffr
-
(
2400873
)DescriptionTrinity Industries
is seeking an experienced
Program Manager, AP/Procurement Administration
to join our
Dallas, TX HQ
team. This role will be responsible for ongoing program administration of Oracle Cloud Procurement and the Oracle Cloud Supplier Portal for North America (US, Mexico and Canada). Additionally the Program Manager will develop policies and procedures designed to promote efficiencies and compliance with use of Oracle systems and develop scalable processes to facilitate company growth.What you'll do:Oracle Procurement AdministrationPartner with Procurement teams to develop and execute the rollout plan for use of Oracle Procurement (Indirect and Direct)Administer the addition/removal of usersManage buyer assignment rules – default to buyer by category/commodityCoordinate across functional teams (IT, Legal, Finance, Procurement, etc.)Category management/admin and default costing using transaction account builder (TAB)Monitor requisition/purchase order aging – provide visibility to all buyersMonitor invoices that are not matched properly – root cause and remediation of repeat issuesMonitor/resolve errors in interface tablesManage approval workflows – up to 10 workflows, manage errors, reassignments for orphansIdentify and transition vendors to Oracle Business Network for electronic invoice and PO transmissionManage onboarding of suppliers to punchout catalogsPartner with teams to develop and execute rollout plan, including communications and training materialManage access to Oracle Supplier PortalMaintain supplier qualifications/questionnaires in coordination with cross functional teams (IT, Legal, Finance, Procurement, etc.)Provide login information, troubleshoot issuesDrive supplier compliance with company process/policyEngage suppliers to transact with Trinity in the most cost-efficient manner, ensuring compliance with invoice submission requirements and payment methods (e.g. EDI)Review supplier requests for completeness (quality control)Prepare and deliver supplier training – how to view invoice status, submit invoice, etc.Coordinate with both US and Mexico teams on specific supplier portal setup/maintenanceAssist with establishing and maintaining policies, practices and protocols ( e.g. supplier onboarding/enablement, PO management…)Serve as primary liaison with purchasing team and business units for Oracle ProcurementDrive supplier compliance with use of portal and serve as primary escalation point for training and issuesEnsure compliance with internal controls and policies for managed processes and serve as primary point of contact for audit inquiries
Key performance indicatorsAchievement of established SLA’s and KPI’s for areas of responsibility (e.g. supplier compliance)Ensure acceptable audit and ICFR testing resultsDrive cost savings and value to the organization through successful project executionImprove processes and automationQualifications
What you'll bring:8+ years of Accounts Payable/Procurement Process Leadership Experience (equivalent Shared Service Accounting Operations Experience)Oracle Cloud Financial Experience (or experience with similar cloud system (e.g. Coupa))English required/Spanish speaking is a plusExceptional communication and analytical skills
#J-18808-Ljbffr