State of Florida
Contract Manager Specialist
State of Florida, Fort Lauderdale, Florida, us, 33336
The State Personnel System is an E-Verify employer. For more information click on our
E-Verify Website .Requisition No: 834805Agency: Children and FamiliesALL ADVERTISEMENTS MUST HAVE THE FOLLOWING STATEMENT ADDED:Successful completion of background screening will be required for this position.The Florida Department of Children and Families (DCF or Department)
is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking, and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.Within DCF, the
Substance Abuse and Mental Health (SAMH) Program
office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE Ft. Lauderdale OFFICE.ANTICIPATED VACANCYThis is a highly responsible and professional position that will serve as a Contract Manager within the SAMH Regional Office. This position will manage multiple contracts and grant agreements and will be responsible for mission critical contract management and business administration functions to support statewide SAMH operational, client-service, and ancillary support needs. This position will collaborate with each section within the program office and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented.Specific Duties and Responsibilities include:This is a professional position performing highly responsible technical, consultative, and administrative work. This position serves as a contract manager, managing multiple contracts for the SAMH program office. The person in this position has the following duties and responsibilities:Contract Management
Develop contract and grant agreement documents in accordance with state rules, statutes, and Department policies.Serve as single point of contact with service providers, ensuring positive provider relations and timely and effective resolution of issues.Review and approve deliverables, monitoring provider performance and ensuring accountability for service provision.Review, approve and process provider invoices and maintain detailed accounting and expenditure documentation.Maintain official contract and grant agreement files in accordance with statute, Department operating procedures, funding source requirements and requirements of the Florida Department of Management Services and the Florida Department of Financial Services.Perform programmatic and administrative contract monitoring for assigned contracts and participate in cross-unit program monitoring team activities as needed. Monitoring activities include on-site monitoring, administrative or desk review audits, file reviews, corrective action planning and technical assistance when necessary.Perform contract renewal, amendment, and closeout duties, including contract evaluation and review and documentation of provider performance.Coordinate with SAMH programmatic subject matter experts to
Negotiate contract terms and conditions,Conduct cost analyses of provider budgets, andEnsure ongoing provider delivery of quality services and adherence to contract terms and performance expectations in a positive, professional, transparent and accountable manner.
Procurement Management
When needed, collaborate with SAMH programmatic subject matter experts to identify appropriate mechanisms for contracts, purchase orders and general procurement.When needed, contribute to the development and implementation of competitive solicitations in concert with applicable rules, statutes and serve as assigned to support the SAMH procurement manager.Conduct regular and ad hoc analyses of budgets, expenditure reports, projections, and other financial documents related to SAMH contracts and grant agreements for compliance with federal and state statutes and regulations, applicable funding restrictions and operating procedures and general accepted accounting principles.Perform other related duties as required.An ideal candidate will be able to:Communicate and engage cooperatively and professionally with internal and external stakeholders.Simultaneously and effectively manage multiple priority projects nimbly and seamlessly.Be flexible and able to function and succeed both with and without extensive direction.Understand and appreciate SAMH’s vision and demonstrate the ability to execute projects, assignments, and policy updates timely and accurately within a fast-paced environment.Function both independently and in a team environment.Propose solutions to complex problems.Determine the best “yes,” using comprehensive research.Knowledge, Skills and Abilities required for the position:Knowledge of statutes, regulations, and policies related to community and facility-based substance abuse and mental health services.Knowledge of statutes, regulations and policies related to procurements and contract and grant management.Knowledge of basic management principles.Knowledge of methods for compiling, analyzing and evaluating data.Ability to conduct fact finding research.Knowledge of government accounting and contract tracking systems such as FLAIR, FIS, MFMP/AOD and FACTS.Knowledge of mental health and substance abuse service and regulatory systems.Knowledge of quality assurance techniques.Skill in writing and preparing operational procedures and project reports.Skill in understanding and applying laws, rules, regulations, policies and procedures.Proficiency using basic computer equipment and Microsoft Office software applications.Ability to communicate effectively both verbally and in writing.Ability to understand and apply applicable statutes, rules, regulations, policies and procedures.Knowledge of problem-solving techniques.Ability to establish and maintain effective working relationships with others.Minimum Qualifications:A bachelor's degree from an accredited college or university is preferred and five years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, engineering or administrative work.A master's degree from an accredited college or university can substitute for one year of the required experience.Must have or obtain certification by the Florida Department of Management Services as a Florida Certified Contract Manager (FCCM), per s. 287.057(14)(b), F.S., within six (6) months of hire.Preference will be given to applicants who have:Five years’ experience managing public business contracts or grants.Working knowledge of Chapter 215, 216 and 287, F.S. and Federal Regulations applicable to grant agreements such as Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles and Federal Awards. Three (3) years’ experience conducting financial analyses of projects, programs, or organizations.Benefits of Working for the State of Florida:Health insuranceLife insurance: $25,000 policy is free plus option to purchase additional life insurance.Dental, vision and supplemental insuranceRetirement plan options, including employer contributions.Nine paid holidays and one Personal Holiday each year.Flexible Spending Accounts.Opportunities for career advancementTuition waiver for public college coursesUS CITIZEN REQUIREMENT
Only US citizens and lawfully authorized alien workers will be hired.SELECTIVE SERVICE SYSTEM REGISTRATION
All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS).
Verification of Selective Service registration will be conducted prior to hire.RETIREE NOTICE
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.BACKGROUND SCREENING
It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.Location: FT LAUDERDALE, FL, US, 33309Nearest Major Market:
Fort LauderdaleNearest Secondary Market:
MiamiFor assistance, call the People First Service Center at (877) 562-7287 Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time.
#J-18808-Ljbffr
E-Verify Website .Requisition No: 834805Agency: Children and FamiliesALL ADVERTISEMENTS MUST HAVE THE FOLLOWING STATEMENT ADDED:Successful completion of background screening will be required for this position.The Florida Department of Children and Families (DCF or Department)
is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking, and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.Within DCF, the
Substance Abuse and Mental Health (SAMH) Program
office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE Ft. Lauderdale OFFICE.ANTICIPATED VACANCYThis is a highly responsible and professional position that will serve as a Contract Manager within the SAMH Regional Office. This position will manage multiple contracts and grant agreements and will be responsible for mission critical contract management and business administration functions to support statewide SAMH operational, client-service, and ancillary support needs. This position will collaborate with each section within the program office and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented.Specific Duties and Responsibilities include:This is a professional position performing highly responsible technical, consultative, and administrative work. This position serves as a contract manager, managing multiple contracts for the SAMH program office. The person in this position has the following duties and responsibilities:Contract Management
Develop contract and grant agreement documents in accordance with state rules, statutes, and Department policies.Serve as single point of contact with service providers, ensuring positive provider relations and timely and effective resolution of issues.Review and approve deliverables, monitoring provider performance and ensuring accountability for service provision.Review, approve and process provider invoices and maintain detailed accounting and expenditure documentation.Maintain official contract and grant agreement files in accordance with statute, Department operating procedures, funding source requirements and requirements of the Florida Department of Management Services and the Florida Department of Financial Services.Perform programmatic and administrative contract monitoring for assigned contracts and participate in cross-unit program monitoring team activities as needed. Monitoring activities include on-site monitoring, administrative or desk review audits, file reviews, corrective action planning and technical assistance when necessary.Perform contract renewal, amendment, and closeout duties, including contract evaluation and review and documentation of provider performance.Coordinate with SAMH programmatic subject matter experts to
Negotiate contract terms and conditions,Conduct cost analyses of provider budgets, andEnsure ongoing provider delivery of quality services and adherence to contract terms and performance expectations in a positive, professional, transparent and accountable manner.
Procurement Management
When needed, collaborate with SAMH programmatic subject matter experts to identify appropriate mechanisms for contracts, purchase orders and general procurement.When needed, contribute to the development and implementation of competitive solicitations in concert with applicable rules, statutes and serve as assigned to support the SAMH procurement manager.Conduct regular and ad hoc analyses of budgets, expenditure reports, projections, and other financial documents related to SAMH contracts and grant agreements for compliance with federal and state statutes and regulations, applicable funding restrictions and operating procedures and general accepted accounting principles.Perform other related duties as required.An ideal candidate will be able to:Communicate and engage cooperatively and professionally with internal and external stakeholders.Simultaneously and effectively manage multiple priority projects nimbly and seamlessly.Be flexible and able to function and succeed both with and without extensive direction.Understand and appreciate SAMH’s vision and demonstrate the ability to execute projects, assignments, and policy updates timely and accurately within a fast-paced environment.Function both independently and in a team environment.Propose solutions to complex problems.Determine the best “yes,” using comprehensive research.Knowledge, Skills and Abilities required for the position:Knowledge of statutes, regulations, and policies related to community and facility-based substance abuse and mental health services.Knowledge of statutes, regulations and policies related to procurements and contract and grant management.Knowledge of basic management principles.Knowledge of methods for compiling, analyzing and evaluating data.Ability to conduct fact finding research.Knowledge of government accounting and contract tracking systems such as FLAIR, FIS, MFMP/AOD and FACTS.Knowledge of mental health and substance abuse service and regulatory systems.Knowledge of quality assurance techniques.Skill in writing and preparing operational procedures and project reports.Skill in understanding and applying laws, rules, regulations, policies and procedures.Proficiency using basic computer equipment and Microsoft Office software applications.Ability to communicate effectively both verbally and in writing.Ability to understand and apply applicable statutes, rules, regulations, policies and procedures.Knowledge of problem-solving techniques.Ability to establish and maintain effective working relationships with others.Minimum Qualifications:A bachelor's degree from an accredited college or university is preferred and five years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, engineering or administrative work.A master's degree from an accredited college or university can substitute for one year of the required experience.Must have or obtain certification by the Florida Department of Management Services as a Florida Certified Contract Manager (FCCM), per s. 287.057(14)(b), F.S., within six (6) months of hire.Preference will be given to applicants who have:Five years’ experience managing public business contracts or grants.Working knowledge of Chapter 215, 216 and 287, F.S. and Federal Regulations applicable to grant agreements such as Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles and Federal Awards. Three (3) years’ experience conducting financial analyses of projects, programs, or organizations.Benefits of Working for the State of Florida:Health insuranceLife insurance: $25,000 policy is free plus option to purchase additional life insurance.Dental, vision and supplemental insuranceRetirement plan options, including employer contributions.Nine paid holidays and one Personal Holiday each year.Flexible Spending Accounts.Opportunities for career advancementTuition waiver for public college coursesUS CITIZEN REQUIREMENT
Only US citizens and lawfully authorized alien workers will be hired.SELECTIVE SERVICE SYSTEM REGISTRATION
All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS).
Verification of Selective Service registration will be conducted prior to hire.RETIREE NOTICE
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.BACKGROUND SCREENING
It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.Location: FT LAUDERDALE, FL, US, 33309Nearest Major Market:
Fort LauderdaleNearest Secondary Market:
MiamiFor assistance, call the People First Service Center at (877) 562-7287 Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time.
#J-18808-Ljbffr