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Job Title: Administrative Assistant

Salary: See Position Description

Job Type: Salaried Full-Time

General Summary:

The Administrative Assistant performs a variety of administrative, research, and operational support duties to assist leadership in managing legislative support functions. This role is responsible for handling special assignments, preparing reports, coordinating meetings, and ensuring efficient office operations. The ideal candidate will be highly organized, detail-oriented, and capable of working in a fast-paced legislative environment.

OUR ORGANIZATION:
The Office of Legislative Services provides centralized administrative, management and support services to the Florida Senate, House of Representatives and other legislative offices. This position reports to the Coordinator for the Office of Legislative Services.

Examples of Work Performed:

1. Performs special assignments, research, and report preparation.
2. Reviews records and reports which require action and recommends solutions or courses of action.
3. Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
4. Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
5. Processes a variety of correspondence, investigates subject matter, and prepares replies.
6. Trains and supervises clerical and/or other administrative personnel to ensure accurate and smooth work flow of the unit.
7. Defines and investigates problems; formulates methods of resolution.
8. Assists in formulating and recommending programs and policies of the unit; interprets and represents supervisor at meetings and conferences.
9. Assists in planning full committee and/or subcommittee meetings and workshops.
10. Responsible for preparing notices, detailed agenda, bill analyses and/or budget notes, and other meeting materials, recording and reporting out meetings.
11. Acts as official custodian of bills referred to committee.
12. Drafts amendments and bills, substantively edits committee bills, bill analyses, and other documents.
13. Performs other related duties as required.

Knowledge, Skills, and Abilities:

1. Knowledge of administrative principles and practices.
2. Knowledge of research techniques.
3. Ability to pay attention to detail and review work for accuracy and quality of content.
4. Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
5. Ability to collect, analyze, and interpret data.
6. Ability to plan, organize, and coordinate work assignments.
7. Ability to communicate effectively verbally and in writing.
8. Ability to deal tactfully and courteously with the demands of the public.
9. Ability to handle confidential information.
10. Ability to understand and apply rules, regulations, policies, and procedures.
11. Ability to prepare reports, correspondence, and maintain records.
12. Ability to utilize problem-solving techniques.
13. Ability to train others.
14. Ability to supervise people.

Minimum Qualifications:

A bachelor’s degree from an accredited college or university. Administrative experience can substitute on a year-for-year basis for the required college education.

Preferred Experience:

Experience working in a public or private sector executive office.

Salary:
Commensurate with experience

Application Deadline:
Open until filled

Submission of Application:

Qualified applicants should send a completed legislative application and detailed resume through the Florida Legislature's online hiring portal.

Accommodation For Disability:
If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.

For assistance, call the People First Service Center at (877) 562-7287 Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time.