Grants Manager

Salary: $38.42 - $60.41 HourlyLocation : Salem, ORJob Type: Full-time RegularJob Number: 319-2024-2Department: FinanceOpening Date: 10/04/2024Closing Date: 10/17/2024 11:59 PM PacificFLSA: ExemptBargaining Unit: 02GENERAL STATEMENT OF DUTIESWorks under the direction of the Chief Financial Officer. The primary function of this position is to oversee countywide grant compliance by providing technical expertise and coordinating the planning, development, oversite, and implementation of grant policies and procedures. Advises Chief Financial Officer of any grant-related issues, including new compliance standards, and ensures county policies and procedures are updated to comply with those standards.May also assist in compiling the annual county budget from initial budget adoption through the various budget amendments. Provide budget and financial analysis as needed and advises Budget Team on budget issues and recommendations.SUPERVISION RECEIVEDWork under the general supervision of the Chief Financial Officer, who establishes goals and reviews results for conformance to department standards and legal requirements.SUPERVISION EXERCISEDProvide supervision, direction, and leadership for technical and professional staff. Selects, trains, and evaluates personnel; provides for staff training and professional development; works with employees to correct performance deficiencies; and implements disciplinary procedures as needed. Typical Duties - Duties include, but are not limited to the following Oversees the American Rescue Plan Act (ARPA) federal grant funds for the county and manages compliance with quarterly and annual reporting requirements. Develops process and procedures for compliance with federal requirements. Monitors Subawards and Disbursement process to ensure compliance with allowable use of grant funds. Creates and maintains public website on project and expenditure status of grant award. Monitors Subrecipients and compliance with 2 CFR 200 Uniform Guidance requirements. Provides training and technical guidance to subrecipients and departments in order to adhere to ARPA federal guidelines. Reports regularly to Board of Commissioners, Chief Administrative Officer, and Chief Financial Officer regarding status of ARPA awards and projects. Works with Treasurer to monitor and project cash flow impact over ARPA grant performance period. Maintains proper documentation and supporting workpapers for Single Audit Requirements.Provides direction and technical assistance with grants administration, including oversight of the grant application process, grant contracts and awards, as well as establishing policies and procedures to ensure countywide compliance with grant requirements. Provides oversight of the subrecipient monitoring process and ensures departments are complying with federal monitoring requirements. Develops or updates policies and procedures to ensure county compliance with various federal, state, and local laws and regulations.Oversees preparation of the Schedule of Expenditures of Federal Awards and assists external auditors in the annual Single Audit and submission of the Data Collection Form to the Federal Audit Clearinghouse. May assist with development of the annual county budget (and any subsequent budget processes throughout the year) by providing analysis of budget assumptions, reviewing department budget requests, formulating budget recommendations and providing support to the Budget Officer, Budget Team and Budget Committee. May be asked to assist with financial forecasting, trend analysis, economic outlooks, etc. to assist in the budget process and labor negotiations.Analyzes, interprets, applies, and makes recommendations regarding new and revised state and federal statutes, rules and regulations that effect county budget or grant administration. Coordinates with county Risk, Legal and Board's office to minimize the county's liability exposure.Supervise, train, develop, and mentor staff daily. Review staff work and conduct regular performance reviews. Other duties as assigned. Requirements for the PositionEXPERIENCE AND TRAININGBachelor's degree in business or public administration, finance, accounting, economics or related field; ANDFive years of responsible experience in the field of budgeting and grant management or administration; ORAny satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County. KNOWLEDGE, SKILLS, AND ABILITIESThorough knowledge of creating and managing a large budget, preferably budgets that adhere to Oregon Local budget law. Knowledge of financial economics and statistical analysis techniques, knowledge of management practices and procedures. Possess the ability to analyze historical data and interpret economic trends. Understanding of grant compliance concepts and practices. Knowledge of generally accepted accounting principles and auditing standards and practices. Knowledge of federal and state laws and regulations pertaining to the administration of and compliance with federal grants and contracts. Demonstrate knowledge of Uniform Grant Guidance, Code of Federal Regulations, and other federal procurement and cost principles, working knowledge of federal, state, and local statutes. Knowledge of financial auditing and practices, including grant administration and Single Audit reporting requirements.Skill and ability to plan, organize and direct operations of professional staff, communicate effectively both orally and in writing; establish and maintain cooperative working relationships with individuals from diverse groups and backgrounds, whether members of the public, management, or coworkers.PUBLIC SERVICE LOAN FORGIVENESSMarion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.VETERANS' PREFERENCEApplicants are eligible to use Veterans' Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015. Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.VISA SPONSORSHIPMarion County does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE One of the following: MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate. In addition to one of the above documents, Disabled Veterans must also submit one of the following: A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate. You can request copies of your military service record through the National Archives website at Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.Marion County offers a generous benefits package to regular employees working 50% or more of the regularly scheduled work week and their eligible dependents. Temporary employees and part-time regular employees working less than 50% of the regularly scheduled work week are not eligible for benefits.For a summary of benefits, For a complete and detailed overview of the benefits package for management and supervisory employees, , and select Management Benefits from the left menu or Management Employees from the page links. Benefits are defined based on position and are approved by the Marion County Board of Commissioners.01 In order to receive credit for your supplemental questions, your answers must be supported by details in the education and/or work experience section of your application form. "See resume" is not an acceptable answer. Do you understand this statement? Yes No 02 What is the highest level of education you have successfully completed? GED High school At least 1 year of college (31 semester or 45 quarter credits) Associate degree (62 semester or 90 quarter credits) At least 3 years of college (93 semester or 135 quarter credits) Bachelor's degree (124 semester or 180 quarter credits) Master's degree (155 semester or 225 quarter credits) Doctorate degree (186 semester or 270 quarter credits) None of the above 03 Indicate area of study for college education. Business Administration Public Administration Business Management An area of study related to Business Administration, Public Administration, or Business Management (specify below) None of the above 04 Please specify your area of study if not listed in the previous question. Write NA in the box if this question does not apply to you. Education listed in this answer must be supported by the education section of your application. "See resume" is not an acceptable answer. 05 This position requires five years of responsible experience in the field of budgeting and grant management or administration. Do you meet these requirements? Yes No 06 Please specify the place(s) of employment where you gained the work experience listed in the previous question. Write NA in the box if this question does not apply to you. Experience listed in this answer must be supported by the work experience section of your application. "See resume" is not an acceptable answer. Required Question