University of Nebraska
Administrative Coordinator
University of Nebraska, Lincoln, Nebraska, United States, 68511
Position Information
Working Title
Administrative CoordinatorDepartment
Food Science & Technology-0836Requisition Number
S_240762Posting Open Date
08/09/2024Application Review Date: (To ensure consideration, please submit all application materials before review date)
08/23/2024Posting Close DateOpen Until Filled
YesDescription of WorkThe vision of the Department of Food Science and Technology is to be a global leader in advancing trans-disciplinary approaches for safe, sustainable, and healthy foods through innovative research, teaching, and outreach.
As the Administrative Coordinator, you will:
Provide advanced and complex administrative and support for the department head.Coordinate complex scheduling/meetings involving multiple calendars.Attend meetings and record minutes of faculty meetings and similar activities led by the department head.Prepare reports, letters, and other documents.Oversee the submission of annual faculty evaluations and promotion and tenure files to the department head and chair of the promotion and tenure committee, and prepare documentation of these for submission to the next level of administration.Coordinate interview schedules and travel arrangements for academic and staff position search candidates.Compile information and respond to reporting requests from all levels of the university.Supervise office support staff including the coordination of staff support during transitions or absences of staff and facilitating training of new staff and other personnel as needed.The Food Innovation Center is located on Nebraska Innovation Campus, which features a conference center, the Scarlet Hotel, and the Mill Coffee & Bistro.
At the University of Nebraska-Lincoln, we are committed to advancing knowledge, enriching lives, and contributing to the global community.
We invest in our employees through comprehensive benefits including:
Tuition remission for full-time employees and dependentsRetirement plans with university matchVacation, sick, and holiday payMedical, dental, vision, and life insuranceA diverse and inclusive workplaceWe are looking for talented individuals like
you
to join our team and make a difference!
The University of Nebraska-Lincoln seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse populations we serve. The university fosters a diverse and inclusive work environment that promotes collaboration so that all individuals are able to participate and contribute to their full potential. As an EO/AA employer, qualified applicants are considered for employment without regard to race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. See: http://www.unl.edu/equity/notice-nondiscrimination.
Minimum Required Qualifications
Bachelor's degree in business administration or related field plus two years of experience providing administrative support;
ORAssociate degree in business or related field plus four years of experience providing administrative support. Additional years of relevant experience or education may substitute on a year-for-year basis.Demonstrated ability to coordinate complex scheduling scenarios with individuals or groups outside the unit essential.Requires excellent knowledge of computer software, including but not limited to word processing, spreadsheet, and email with calendar functions.
Preferred QualificationsThe following qualifications are preferred, but not required.
Supervisory experience.Experience providing administrative support directly to a unit head.Experience handling foreign travel arrangements and expense reports for others.Knowledge of UNL .
Pre-Placement Driving Record Review Required
NoPhysical Required
NoCommercial Driver's License (CDL) required. Subject to DOT approved pre-employment & random testing for alcohol and controlled substances.
NoCriminal History Background Check Required
YesPosted Salary
$23.63/hr minimumHow to ApplyClick on "Apply for this Job". You will then either create an application or edit your current application that is on file. You will be required to attach your resume, cover letter and list of professional references as three (3) separate documents in MS Word or PDF format.
For questions or accommodations related to this position contactTerri Hutchisonthutchison7@unl.edu402-472-5233
Job Category (old)
Managerial/ProfessionalJob Type
Full-TimeAlternate Work Schedule (if other than 8-5)Work Location (City, State)
Lincoln, NEPosition funded by grant or other form of temporary funding?
NoIf Temporary, indicate end datePlanned Hire Date:Appointment End Date
Supplemental Questions
Required fields are indicated with an asterisk (*).* Please describe your experience providing administrative or office support. Include the number of years of experience.(Open Ended Question)* Please detail your experience scheduling and/or supervising employees, including years of experience.(Open Ended Question)* Provide an example of a time you needed to coordinate complex scheduling with multiple parties. How did you accomplish the task.(Open Ended Question)* Please detail your experience making travel arrangements for others, including foreign travel (if applicable).(Open Ended Question)* Rate your ability (beginner, intermediate, advanced) using the following Microsoft office products: Outlook for email and calendaring, Word, Excel, SharePoint, Teams.(Open Ended Question)
Required DocumentsRequired Documents
ResumeCover LetterList of ReferencesOptional Documents
Working Title
Administrative CoordinatorDepartment
Food Science & Technology-0836Requisition Number
S_240762Posting Open Date
08/09/2024Application Review Date: (To ensure consideration, please submit all application materials before review date)
08/23/2024Posting Close DateOpen Until Filled
YesDescription of WorkThe vision of the Department of Food Science and Technology is to be a global leader in advancing trans-disciplinary approaches for safe, sustainable, and healthy foods through innovative research, teaching, and outreach.
As the Administrative Coordinator, you will:
Provide advanced and complex administrative and support for the department head.Coordinate complex scheduling/meetings involving multiple calendars.Attend meetings and record minutes of faculty meetings and similar activities led by the department head.Prepare reports, letters, and other documents.Oversee the submission of annual faculty evaluations and promotion and tenure files to the department head and chair of the promotion and tenure committee, and prepare documentation of these for submission to the next level of administration.Coordinate interview schedules and travel arrangements for academic and staff position search candidates.Compile information and respond to reporting requests from all levels of the university.Supervise office support staff including the coordination of staff support during transitions or absences of staff and facilitating training of new staff and other personnel as needed.The Food Innovation Center is located on Nebraska Innovation Campus, which features a conference center, the Scarlet Hotel, and the Mill Coffee & Bistro.
At the University of Nebraska-Lincoln, we are committed to advancing knowledge, enriching lives, and contributing to the global community.
We invest in our employees through comprehensive benefits including:
Tuition remission for full-time employees and dependentsRetirement plans with university matchVacation, sick, and holiday payMedical, dental, vision, and life insuranceA diverse and inclusive workplaceWe are looking for talented individuals like
you
to join our team and make a difference!
The University of Nebraska-Lincoln seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse populations we serve. The university fosters a diverse and inclusive work environment that promotes collaboration so that all individuals are able to participate and contribute to their full potential. As an EO/AA employer, qualified applicants are considered for employment without regard to race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. See: http://www.unl.edu/equity/notice-nondiscrimination.
Minimum Required Qualifications
Bachelor's degree in business administration or related field plus two years of experience providing administrative support;
ORAssociate degree in business or related field plus four years of experience providing administrative support. Additional years of relevant experience or education may substitute on a year-for-year basis.Demonstrated ability to coordinate complex scheduling scenarios with individuals or groups outside the unit essential.Requires excellent knowledge of computer software, including but not limited to word processing, spreadsheet, and email with calendar functions.
Preferred QualificationsThe following qualifications are preferred, but not required.
Supervisory experience.Experience providing administrative support directly to a unit head.Experience handling foreign travel arrangements and expense reports for others.Knowledge of UNL .
Pre-Placement Driving Record Review Required
NoPhysical Required
NoCommercial Driver's License (CDL) required. Subject to DOT approved pre-employment & random testing for alcohol and controlled substances.
NoCriminal History Background Check Required
YesPosted Salary
$23.63/hr minimumHow to ApplyClick on "Apply for this Job". You will then either create an application or edit your current application that is on file. You will be required to attach your resume, cover letter and list of professional references as three (3) separate documents in MS Word or PDF format.
For questions or accommodations related to this position contactTerri Hutchisonthutchison7@unl.edu402-472-5233
Job Category (old)
Managerial/ProfessionalJob Type
Full-TimeAlternate Work Schedule (if other than 8-5)Work Location (City, State)
Lincoln, NEPosition funded by grant or other form of temporary funding?
NoIf Temporary, indicate end datePlanned Hire Date:Appointment End Date
Supplemental Questions
Required fields are indicated with an asterisk (*).* Please describe your experience providing administrative or office support. Include the number of years of experience.(Open Ended Question)* Please detail your experience scheduling and/or supervising employees, including years of experience.(Open Ended Question)* Provide an example of a time you needed to coordinate complex scheduling with multiple parties. How did you accomplish the task.(Open Ended Question)* Please detail your experience making travel arrangements for others, including foreign travel (if applicable).(Open Ended Question)* Rate your ability (beginner, intermediate, advanced) using the following Microsoft office products: Outlook for email and calendaring, Word, Excel, SharePoint, Teams.(Open Ended Question)
Required DocumentsRequired Documents
ResumeCover LetterList of ReferencesOptional Documents