University of Washington
GRANTS AND CONTRACTS MANAGER/SPECIALIST
University of Washington, Seattle, Washington, us, 98127
If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you.Benefits:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website.The Department of Ophthalmology office has a truly unique position for a 1.0 FTE Grants and Contracts Manager (Grants Manager) supporting the Computational Ophthalmology / Lee Lab within Vision Science Center at South Lake Union.The Grants Manager will cover all types of research within the Department and is responsible for the post-award financial management of awards received and proposals with a focus on the Computational Ophthalmology Research portfolio under PIs Aaron Lee and Cecilia Lee. The Grants Manager must have a thorough understanding of grant management, in accordance with all applicable rules and regulations, and be able to effectively communicate with principal investigators (PIs), program managers, finance staff, and sponsors. This position reports to the Research Administrator and does not supervise staff at this time, though they may lead projects and initiatives and the grants team when called upon.DUTIES AND RESPONSIBILITIES
Post Award Administration (75%)
Proactively ensures that assigned research subcontracts are executed in a timely manner, including tracking spending and processes leading to payment of invoices.Ensures grants and contracts are in compliance with UW and a variety of sponsor policies at all times.Prepare complex and detailed budget forecasting reports for PIs, Vice Chair of Research, Vice Chair of Finance & Administration, and program managers to ensure that all grant funding sources are managed to conform with sponsor, institutional and departmental policies.Plan and project research cost accounting with research PIs, faculty, provide recommendations to faculty PIs, Chair, and Vice Chairs (Research, Finance & Administration).With delegated authority, review and authorize budget expenses. Monitor budget activity, taking appropriate corrective action as needed. Investigate and resolve complex budget problems.Manage cost share processes for assigned grants/contracts.Manage faculty effort certifications and grant & contract certification reports for assigned faculty.Initiate and achieve budget revisions/modifications, no cost extensions, supplements, annual renewals, and fiscal reports as required by the sponsor.Accomplish close-out process for grants/contracts to ensure all deliverables have been met; communicating with Grant and Contract Accounting (GCA) and OSP to ensure that the required documentation is on record.Manage the research space assignments in the InVision database.May serve as a team lead when necessary.Administration (15%)
Attend meetings related to grant management processes to stay abreast of changes that may impact daily work.Responsible for bringing change information to the team and others as necessary.Attend meetings for UW Financial Transformation (UWFT); be an active participant in the new Workday Financial system.Assist with records retention compliance in the gathering and storing of grant and contract records.Participate in team meetings to ensure that the team’s processes compliance/audit goals.Review, suggest and initiate process improvement changes in collaboration with grants team.Pre-Award Unit Administration (10%)
Submits grant proposals and other non-award documents via the eGC1 processes when not ABC, the School of Medicine’s Business Center (ABC) resources, are not engaged.Managing rigorous rules, the Grants Manager will be an individual who enjoys understanding complex systems and ensuring that the Department’s awarded research grants and contracts use funds appropriately and adhere to guidelines, policies, and regulations governing research projects. They must be someone who enjoys managing a myriad of details with precision and accuracy and is comfortable with multiple, and often competing deadlines. The Grants Manager must demonstrate strong customer service orientation; they will have substantial interaction with faculty PIs as well as other research staff, advising, answering questions, problem solving, and ensuring adherence to policies. The Grants Manager will enjoy reviewing and recommending and implementing process improvements.OUR MISSION AND HOW THIS POSITION CONTRIBUTES
The mission of UW’s Department of Ophthalmology is to alleviate suffering from eye disease. We do this by providing state-of-the-art, compassionate care to our community, advancing the state-of-the-art through rigorous research, and sharing our knowledge with our trainees and the community. This position contributes to maintaining and enhancing our research mission.OUR COMMITMENT TO EQUITY, DIVERSITY, AND INCLUSION
The Department of Ophthalmology provides equitable eye care to all through an inclusive and diverse team of faculty, residents, and staff. Our faculty are leaders in inclusive and respectful patient care while creating a diverse environment with equitable career opportunities for physicians, trainees, and staff.MINIMUM REQUIREMENTS
Bachelor’s Degree in Business, Finance, Healthcare administration, accounting, or other similar.3 years of experience in finance, accounting or research administration.Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.ADDITIONAL REQUIREMENTS
Must demonstrate excellent written and oral communication skills.Proficiency in MS Office (Word, Excel, and Outlook).Demonstrated ability to work with faculty and senior staff on major projects with minimal supervision.DESIRED QUALIFICATIONS
3 years experience academic research administration.Prior experience with UW systems and databases, specifically SAGE, Workday, and Awards Portal as well as external systems e.g. eRA Commons.CONDITIONS OF EMPLOYMENT
3-4 days onsite at South Lake Union with 1-2 days remote to start.We hope you will apply and please learn more about our department at https://ophthalmology.washington.edu/Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives, and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
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As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website.The Department of Ophthalmology office has a truly unique position for a 1.0 FTE Grants and Contracts Manager (Grants Manager) supporting the Computational Ophthalmology / Lee Lab within Vision Science Center at South Lake Union.The Grants Manager will cover all types of research within the Department and is responsible for the post-award financial management of awards received and proposals with a focus on the Computational Ophthalmology Research portfolio under PIs Aaron Lee and Cecilia Lee. The Grants Manager must have a thorough understanding of grant management, in accordance with all applicable rules and regulations, and be able to effectively communicate with principal investigators (PIs), program managers, finance staff, and sponsors. This position reports to the Research Administrator and does not supervise staff at this time, though they may lead projects and initiatives and the grants team when called upon.DUTIES AND RESPONSIBILITIES
Post Award Administration (75%)
Proactively ensures that assigned research subcontracts are executed in a timely manner, including tracking spending and processes leading to payment of invoices.Ensures grants and contracts are in compliance with UW and a variety of sponsor policies at all times.Prepare complex and detailed budget forecasting reports for PIs, Vice Chair of Research, Vice Chair of Finance & Administration, and program managers to ensure that all grant funding sources are managed to conform with sponsor, institutional and departmental policies.Plan and project research cost accounting with research PIs, faculty, provide recommendations to faculty PIs, Chair, and Vice Chairs (Research, Finance & Administration).With delegated authority, review and authorize budget expenses. Monitor budget activity, taking appropriate corrective action as needed. Investigate and resolve complex budget problems.Manage cost share processes for assigned grants/contracts.Manage faculty effort certifications and grant & contract certification reports for assigned faculty.Initiate and achieve budget revisions/modifications, no cost extensions, supplements, annual renewals, and fiscal reports as required by the sponsor.Accomplish close-out process for grants/contracts to ensure all deliverables have been met; communicating with Grant and Contract Accounting (GCA) and OSP to ensure that the required documentation is on record.Manage the research space assignments in the InVision database.May serve as a team lead when necessary.Administration (15%)
Attend meetings related to grant management processes to stay abreast of changes that may impact daily work.Responsible for bringing change information to the team and others as necessary.Attend meetings for UW Financial Transformation (UWFT); be an active participant in the new Workday Financial system.Assist with records retention compliance in the gathering and storing of grant and contract records.Participate in team meetings to ensure that the team’s processes compliance/audit goals.Review, suggest and initiate process improvement changes in collaboration with grants team.Pre-Award Unit Administration (10%)
Submits grant proposals and other non-award documents via the eGC1 processes when not ABC, the School of Medicine’s Business Center (ABC) resources, are not engaged.Managing rigorous rules, the Grants Manager will be an individual who enjoys understanding complex systems and ensuring that the Department’s awarded research grants and contracts use funds appropriately and adhere to guidelines, policies, and regulations governing research projects. They must be someone who enjoys managing a myriad of details with precision and accuracy and is comfortable with multiple, and often competing deadlines. The Grants Manager must demonstrate strong customer service orientation; they will have substantial interaction with faculty PIs as well as other research staff, advising, answering questions, problem solving, and ensuring adherence to policies. The Grants Manager will enjoy reviewing and recommending and implementing process improvements.OUR MISSION AND HOW THIS POSITION CONTRIBUTES
The mission of UW’s Department of Ophthalmology is to alleviate suffering from eye disease. We do this by providing state-of-the-art, compassionate care to our community, advancing the state-of-the-art through rigorous research, and sharing our knowledge with our trainees and the community. This position contributes to maintaining and enhancing our research mission.OUR COMMITMENT TO EQUITY, DIVERSITY, AND INCLUSION
The Department of Ophthalmology provides equitable eye care to all through an inclusive and diverse team of faculty, residents, and staff. Our faculty are leaders in inclusive and respectful patient care while creating a diverse environment with equitable career opportunities for physicians, trainees, and staff.MINIMUM REQUIREMENTS
Bachelor’s Degree in Business, Finance, Healthcare administration, accounting, or other similar.3 years of experience in finance, accounting or research administration.Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.ADDITIONAL REQUIREMENTS
Must demonstrate excellent written and oral communication skills.Proficiency in MS Office (Word, Excel, and Outlook).Demonstrated ability to work with faculty and senior staff on major projects with minimal supervision.DESIRED QUALIFICATIONS
3 years experience academic research administration.Prior experience with UW systems and databases, specifically SAGE, Workday, and Awards Portal as well as external systems e.g. eRA Commons.CONDITIONS OF EMPLOYMENT
3-4 days onsite at South Lake Union with 1-2 days remote to start.We hope you will apply and please learn more about our department at https://ophthalmology.washington.edu/Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives, and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
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