Santa Clara Univer
Assistant Director of Undergraduate Admission
Santa Clara Univer, Santa Clara, California, us, 95053
Assistant Director of Undergraduate AdmissionApply at Santa Clara, CA
Time Type: Full time
Posted: 12 Days Ago
Job Requisition ID: R4865
Position Title:
Assistant Director of Undergraduate Admission
Position Type:
Regular
Hiring Range:
$25.24 - $29.01 / hour; commensurate with experience
Pay Frequency:
Hourly
The Assistant Director of Undergraduate Admission is responsible for the recruitment and enrollment of the new student freshman and transfer undergraduate population by educating prospective students, families, and high school counselors about Santa Clara University and the admission process. This position will be part of the overall Enrollment Management and Undergraduate Admission teams.
Essential Duties and Responsibilities:The Assistant Director assists in attracting, evaluating, and enrolling an academically strong, culturally diverse, and socially conscious undergraduate student population in support of Santa Clara University’s undergraduate enrollment goals. The Assistant Director will represent SCU to the public including prospective students, high counselors, alumni, and community organizations.
I. Essential Duties and Responsibilities:
As territory manager of a designated geographic region, the assistant director manages, analyzes, and develops a strategic plan to cultivate his/her assigned geographic territory. This includes planning and implementing recruitment events in designated geographic areas; planning and conducting school visits; and maintaining communication and relations with interested students, families, high school officials, local non-profits, and other programs or initiatives aligned to the overall mission and vision of the institution.
Leads information sessions and meetings with prospective students, families, and other constituents (virtual and in-person).
Reviews and evaluates applications generated by designated territory and makes admission decisions as authorized. Application evaluation will also include transfer, international, and other non-traditional college applicants which you will receive training for.
Manages assigned projects and initiatives. Supported projects will include marquee events such as Open House, Preview Days, Unity, Transfer Admit Day, and other on-and off-campus student event programs, and collaborations with University departments and partners.
Leverage and execute marketing initiatives that work within territory or other special assigned duties.
II. Specific Duties:A. Manage assigned territory (Territory Management)
Responsible for the planning and management of recruiting efforts, in person or virtually, focusing on an assigned territory.
Represents SCU on- and off-campus to the public including prospective students, high school counselors, alumni, and community organizations. Conducts presentations to groups and campus visitors.
Counsels students, parents, and high school counselors regarding admission and financial aid processes, policies, and procedures.
Responds to letter, telephone, and e-mail inquiries regarding admission and enrollment/matriculation.
Assists in developing promotional materials, email marketing, and other communication targeting designated territory and special events.
Represents SCU at college fairs, college nights, case studies, parent programs, community meetings, etc. Program commitments will require some evening and weekend work.
Coordinates territory events virtually or in-person and receptions including room reservations, food and catering orders, and other contracted services.
Analyzes territory enrollment trends in preparation for planning and implementing a cohesive recruiting & enrollment plan for assigned territory.
Develops and implements a strategic travel and virtual outreach plan.
Maintains and works within fiscal guidelines and/or budget.
Develops projections for short- and long-term territory planning.
B. Manages and evaluates admission applications
Reviews and evaluates undergraduate freshman, transfer, international, and other non-traditional college applications to ensure that all entrance requirements are satisfied and make admission recommendations.
Identifies students who are eligible for merit and special scholarships and recommends or nominates based on understanding and analysis of the total applicant pool.
Tracks and keeps pace with reading volume requirements.
Participates in committee decision-making and discussions.
Assists operations staff with processing and maintenance of applicant records with emphasis on completing applications and resolving applicant issues/concerns within his/her assigned territory.
C. Manages assigned team projects and administrative responsibilities
Assist in the development and implementation of Undergraduate Admission events and strategic programming.
Coordinate with and collaborate with internal and external marketing partners to develop public relations and promotional messaging.
Provides financial analyses, projections, and reports, as required, to support development, implementation, and administration of university budget(s).
Oversees events to ensure arrangements are handled appropriately and as planned.
Coordinates alumni volunteers, students, and/or student groups and other admissions staff to implement plans for various projects. Assesses effectiveness of efforts and modifies as needed.
Ensures that planning efforts are integrated with those of other university offices. Negotiates priorities and resolves conflicts as necessary.
Maintains professional currency through active participation and leadership in associations and committees both internal and external to the university. Processes and reports expenses on a timely basis according to departmental protocol.
D. Other Duties
Participates in the University community via committees, projects, and events.
Provides backup support to other admission positions as needed.
Other duties and projects as assigned.
Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
Physical Demands:The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.
Considerable time is spent at a desk using a computer terminal.
May be required to travel to other buildings on the campus.
May be required to lift 40-50 lbs when needed (boxes of marketing or event materials).
May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
Work Environment:
Typical office environment: mostly indoor office environment with windows.
Frequent interruptions, particularly during large events.
Routinely uses standard office equipment such as computers, phones, copier, scanner, filing cabinets, CRM, and other office software platforms.
Knowledge:
Valid California driver’s license and good driving record.
Sensitivity toward people of diverse social, cultural, and ethnic backgrounds.
PC proficiency required including Windows, Word, and Excel. Working knowledge of WorkDay, Google Suite, and Slate is highly desirable.
Marketing, design, and social media experience.
Commitment to customer service, both internal and external to the department.
Understanding and appreciation for the Jesuit, Catholic mission, goals, and values of the University.
Skills:
Self-motivated to perform tasks with minimal supervision.
Self-motivated to learn above and beyond the skills provided in training.
Creative problem-solving skills.
Demonstrated exceptional organizational skills and attention to detail.
Demonstrated excellent written and interpersonal skills.
Abilities:
Ability to work as part of a team and understand the importance of teamwork.
Ability to handle confidential information.
Ability to multi-task and exercise sound judgment in a fast-paced work environment.
Ability to work some nights and weekends.
Demonstrated ability to manage multiple tasks.
Education and/or Experience:
Bachelor’s degree and minimum of 0-3 years related work experience required.
Master’s degree and admissions-related work and/or related experience in a college environment are highly desirable.
EEO StatementEqual Opportunity/Notice of Nondiscrimination
Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged.
COVID-19 StatementThe health and safety of the University community is a top priority. The University strongly recommends that all employees are fully vaccinated for COVID-19 as the vaccination and boosters are safe, effective tools that significantly minimize the chances of serious illness and hospitalization. Please contact Human Resources if you have any questions.
TelecommuteSanta Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.
About UsSanta Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Santa Clara University does not sponsor work visas for staff positions. If hired, as a condition of employment with the University, individuals must provide verification of their identity and eligibility to work in the United States.
Santa Clara University offers a comprehensive benefits package for
benefit eligible employees
with programs and resources designed to promote and sustain personal health care, well-being, and the financial objectives of our employees and families. Visit our benefits page for more information.
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Time Type: Full time
Posted: 12 Days Ago
Job Requisition ID: R4865
Position Title:
Assistant Director of Undergraduate Admission
Position Type:
Regular
Hiring Range:
$25.24 - $29.01 / hour; commensurate with experience
Pay Frequency:
Hourly
The Assistant Director of Undergraduate Admission is responsible for the recruitment and enrollment of the new student freshman and transfer undergraduate population by educating prospective students, families, and high school counselors about Santa Clara University and the admission process. This position will be part of the overall Enrollment Management and Undergraduate Admission teams.
Essential Duties and Responsibilities:The Assistant Director assists in attracting, evaluating, and enrolling an academically strong, culturally diverse, and socially conscious undergraduate student population in support of Santa Clara University’s undergraduate enrollment goals. The Assistant Director will represent SCU to the public including prospective students, high counselors, alumni, and community organizations.
I. Essential Duties and Responsibilities:
As territory manager of a designated geographic region, the assistant director manages, analyzes, and develops a strategic plan to cultivate his/her assigned geographic territory. This includes planning and implementing recruitment events in designated geographic areas; planning and conducting school visits; and maintaining communication and relations with interested students, families, high school officials, local non-profits, and other programs or initiatives aligned to the overall mission and vision of the institution.
Leads information sessions and meetings with prospective students, families, and other constituents (virtual and in-person).
Reviews and evaluates applications generated by designated territory and makes admission decisions as authorized. Application evaluation will also include transfer, international, and other non-traditional college applicants which you will receive training for.
Manages assigned projects and initiatives. Supported projects will include marquee events such as Open House, Preview Days, Unity, Transfer Admit Day, and other on-and off-campus student event programs, and collaborations with University departments and partners.
Leverage and execute marketing initiatives that work within territory or other special assigned duties.
II. Specific Duties:A. Manage assigned territory (Territory Management)
Responsible for the planning and management of recruiting efforts, in person or virtually, focusing on an assigned territory.
Represents SCU on- and off-campus to the public including prospective students, high school counselors, alumni, and community organizations. Conducts presentations to groups and campus visitors.
Counsels students, parents, and high school counselors regarding admission and financial aid processes, policies, and procedures.
Responds to letter, telephone, and e-mail inquiries regarding admission and enrollment/matriculation.
Assists in developing promotional materials, email marketing, and other communication targeting designated territory and special events.
Represents SCU at college fairs, college nights, case studies, parent programs, community meetings, etc. Program commitments will require some evening and weekend work.
Coordinates territory events virtually or in-person and receptions including room reservations, food and catering orders, and other contracted services.
Analyzes territory enrollment trends in preparation for planning and implementing a cohesive recruiting & enrollment plan for assigned territory.
Develops and implements a strategic travel and virtual outreach plan.
Maintains and works within fiscal guidelines and/or budget.
Develops projections for short- and long-term territory planning.
B. Manages and evaluates admission applications
Reviews and evaluates undergraduate freshman, transfer, international, and other non-traditional college applications to ensure that all entrance requirements are satisfied and make admission recommendations.
Identifies students who are eligible for merit and special scholarships and recommends or nominates based on understanding and analysis of the total applicant pool.
Tracks and keeps pace with reading volume requirements.
Participates in committee decision-making and discussions.
Assists operations staff with processing and maintenance of applicant records with emphasis on completing applications and resolving applicant issues/concerns within his/her assigned territory.
C. Manages assigned team projects and administrative responsibilities
Assist in the development and implementation of Undergraduate Admission events and strategic programming.
Coordinate with and collaborate with internal and external marketing partners to develop public relations and promotional messaging.
Provides financial analyses, projections, and reports, as required, to support development, implementation, and administration of university budget(s).
Oversees events to ensure arrangements are handled appropriately and as planned.
Coordinates alumni volunteers, students, and/or student groups and other admissions staff to implement plans for various projects. Assesses effectiveness of efforts and modifies as needed.
Ensures that planning efforts are integrated with those of other university offices. Negotiates priorities and resolves conflicts as necessary.
Maintains professional currency through active participation and leadership in associations and committees both internal and external to the university. Processes and reports expenses on a timely basis according to departmental protocol.
D. Other Duties
Participates in the University community via committees, projects, and events.
Provides backup support to other admission positions as needed.
Other duties and projects as assigned.
Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
Physical Demands:The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.
Considerable time is spent at a desk using a computer terminal.
May be required to travel to other buildings on the campus.
May be required to lift 40-50 lbs when needed (boxes of marketing or event materials).
May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
Work Environment:
Typical office environment: mostly indoor office environment with windows.
Frequent interruptions, particularly during large events.
Routinely uses standard office equipment such as computers, phones, copier, scanner, filing cabinets, CRM, and other office software platforms.
Knowledge:
Valid California driver’s license and good driving record.
Sensitivity toward people of diverse social, cultural, and ethnic backgrounds.
PC proficiency required including Windows, Word, and Excel. Working knowledge of WorkDay, Google Suite, and Slate is highly desirable.
Marketing, design, and social media experience.
Commitment to customer service, both internal and external to the department.
Understanding and appreciation for the Jesuit, Catholic mission, goals, and values of the University.
Skills:
Self-motivated to perform tasks with minimal supervision.
Self-motivated to learn above and beyond the skills provided in training.
Creative problem-solving skills.
Demonstrated exceptional organizational skills and attention to detail.
Demonstrated excellent written and interpersonal skills.
Abilities:
Ability to work as part of a team and understand the importance of teamwork.
Ability to handle confidential information.
Ability to multi-task and exercise sound judgment in a fast-paced work environment.
Ability to work some nights and weekends.
Demonstrated ability to manage multiple tasks.
Education and/or Experience:
Bachelor’s degree and minimum of 0-3 years related work experience required.
Master’s degree and admissions-related work and/or related experience in a college environment are highly desirable.
EEO StatementEqual Opportunity/Notice of Nondiscrimination
Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged.
COVID-19 StatementThe health and safety of the University community is a top priority. The University strongly recommends that all employees are fully vaccinated for COVID-19 as the vaccination and boosters are safe, effective tools that significantly minimize the chances of serious illness and hospitalization. Please contact Human Resources if you have any questions.
TelecommuteSanta Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.
About UsSanta Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Santa Clara University does not sponsor work visas for staff positions. If hired, as a condition of employment with the University, individuals must provide verification of their identity and eligibility to work in the United States.
Santa Clara University offers a comprehensive benefits package for
benefit eligible employees
with programs and resources designed to promote and sustain personal health care, well-being, and the financial objectives of our employees and families. Visit our benefits page for more information.
#J-18808-Ljbffr