Randstad USA
Administrative Assistant
Randstad USA, Los Angeles, California, United States, 90079
Our client is a leading healthcare company with an urgent need for an experienced (4+ years) Administrative Assistant in Panorama City, CA! The ideal candidate has the required number of years in experience, proficiency with Microsoft Office applications, and has experienced managing calendars for leaders, coordinating events, creating presentations, timekeeping, and managing data in spreadsheets. This position is fully on site, and is a 5-month assignment with potential to extend.Salary:
$23 - $26.5 per hourShift:
FirstWork hours:
8 AM - 5 PMEducation:
High SchoolResponsibilities
Serves as initial point of contact for visitors.Answer incoming phone calls, screen inquiries, take messages, and route calls to appropriate team members.Greet and assist visitors, vendors, and external stakeholders, ensuring a positive and professional experience.Manage multiple calendars of Senior leaders, schedule meetings, and coordinate logistics.Organize and execute special events, demonstrating a thorough understanding of event planning, logistics, and coordination.Arrange travel, accommodations, and itineraries for the leader and other team members.Process bi-weekly timekeeping for leaders’ direct reports and prepare monthly expense reports for designated leaders.Order meals for meetings and events as required.Provide meeting support, including setting agendas, taking minutes, capturing action items, and ensuring timely follow-up and communication.Assist in the coordination and execution of large-scale, medical center-wide events, including planning, logistics, ordering supplies, and event-day support.Manage communication, scheduling, and overall logistics for events to ensure a seamless experience.Perform various administrative tasks to support the hospital administration office, including ordering supplies, maintaining records, and completing special projects as assigned.Other duties as directed by leadership to ensure smooth departmental operations.Skills
Creating PresentationsHandling Confidential InformationProblem SolvingWeb ConferencingScheduling AppointmentsPreparing AgendasTranscribing NotesMaintaining CalendarsOrganizationWorking IndependentlyAdministrative DutiesAnswering PhonesWritten CommunicationMicrosoft OfficeInterpersonal SkillsVendor ManagementTimekeepingPowerpointExcelQualifications
Years of experience: 4+ yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days.Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.Qualified applicants in the unincorporated areas of Los Angeles County with criminal histories will be considered for employment in accordance with the Los Angeles County's Fair Chance Ordinance for Employers.We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.Experience Education
High School (required)
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$23 - $26.5 per hourShift:
FirstWork hours:
8 AM - 5 PMEducation:
High SchoolResponsibilities
Serves as initial point of contact for visitors.Answer incoming phone calls, screen inquiries, take messages, and route calls to appropriate team members.Greet and assist visitors, vendors, and external stakeholders, ensuring a positive and professional experience.Manage multiple calendars of Senior leaders, schedule meetings, and coordinate logistics.Organize and execute special events, demonstrating a thorough understanding of event planning, logistics, and coordination.Arrange travel, accommodations, and itineraries for the leader and other team members.Process bi-weekly timekeeping for leaders’ direct reports and prepare monthly expense reports for designated leaders.Order meals for meetings and events as required.Provide meeting support, including setting agendas, taking minutes, capturing action items, and ensuring timely follow-up and communication.Assist in the coordination and execution of large-scale, medical center-wide events, including planning, logistics, ordering supplies, and event-day support.Manage communication, scheduling, and overall logistics for events to ensure a seamless experience.Perform various administrative tasks to support the hospital administration office, including ordering supplies, maintaining records, and completing special projects as assigned.Other duties as directed by leadership to ensure smooth departmental operations.Skills
Creating PresentationsHandling Confidential InformationProblem SolvingWeb ConferencingScheduling AppointmentsPreparing AgendasTranscribing NotesMaintaining CalendarsOrganizationWorking IndependentlyAdministrative DutiesAnswering PhonesWritten CommunicationMicrosoft OfficeInterpersonal SkillsVendor ManagementTimekeepingPowerpointExcelQualifications
Years of experience: 4+ yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days.Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.Qualified applicants in the unincorporated areas of Los Angeles County with criminal histories will be considered for employment in accordance with the Los Angeles County's Fair Chance Ordinance for Employers.We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.Experience Education
High School (required)
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