Administrative Assistant and Receptionist

CB2 is transforming the perception of home design for today's modern consumer. Born out of Crate and Barrel, CB2 is committed to high-quality, sophisticated design at an approachable price. Located in downtown Chicago, CB2 offers an engaging, collaborative work environment. If you're creative, team spirited and have a passion for modern design, then join the team as an Administrative Assistant and Receptionist.The Administrative Assistant supports the overall operation of CB2 Headquarters, and is the primary administrator for the VP, Operations and Strategy. This role conducts research, prepares reports, handles requests for information, receives visitors, prepares travel schedules, and arranges meetings.This is an on-site position (5 days/week, Mon-Fri) that works out of the Chicago, IL CB2 corporate headquarters.A day in the life as an Administrative Assistant and Receptionist…Staff CB2 reception desk, serve as first point of contact for the CB2 Corporate office: manage email correspondence, screen telephone calls, and handle/prioritize requests for information.Perform general administrative duties, including but not limited to, distribution of mail/emails, new hire/transfer/termination routing request forms, travel web-portal training, reporting, invoices, copying, faxing, mailing.Oversee building key card access, issue visitor badges, parking passes and maintain visitor log.Prioritize schedules, maintain calendars and develop a system of follow-up for projects, meetings and issues.Partner with CB2 HRBP and hiring managers to coordinate new hire starts and orientation at CB2.Arrange and coordinate details for meetings, conferences and special events, engagement activities.Arrange and coordinate logistics of travel plans, prepare itineraries, manage expenses for VP Operations.Responsible for office supplies and maintenance of office equipment, including computers, copy machines and fax machines.Handle a wide range of confidential information.Possess a complete understanding of applicable company systems, policies and procedures.Maintain an awareness of all loss prevention, security and safety following the guidelines provided by management or the Human Resources Department and/or as outlined in the Crate and Barrel/CB2 Associate Guide.What you’ll bring to the table…Strong organizational skills and a high level of attention to detail; Demonstrated ability to work within and handle multiple deadlines and competing priorities.Strong communication and interpersonal skills; ability to effectively communicate and partner with a broad range of personalities and roles.Service-oriented and customer-focused (internal and external).Ability to maintain confidences and keen respect for privacy and sensitivity.Ability to maintain composure and positivity in an entrepreneurial, rapidly-paced, dynamic work environment.High degree of proficiency with Microsoft Office and Google products.We’d love to hear from you if you have…High school diploma/GED or equivalent.Minimum 2 years previous administrative or office management experience.Experience with general office equipment, including computer and printer, Microsoft Office Suite (Word, Excel, PowerPoint), company email system, multi-line telephone, copier/scanner, fax machine, calculator.

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