University of California - Los Angeles Health
Division Administrative Assistant
University of California - Los Angeles Health, Los Angeles, California, United States, 90079
Description
The Department of Medicine's central administrative office in the Division of Cardiology is seeking a detail-oriented Purchasing Assistant. In this role, you will be responsible for coordinating, placing, and tracking orders for equipment, lab supplies, and services for the department. You will interact with both on-campus and external vendors to resolve any issues related to invoice payments, ensuring smooth procurement processes. Key responsibilities include preparing requests for facilities services, media center support, and travel arrangements. You will also utilize the campus online purchasing systems (BruinBuy, Travel Express), as well as manual and internal processes, to manage transactions efficiently. Additionally, you will ensure all purchases comply with departmental policies, as well as University-wide guidelines and procedures.Hourly range: $29.42-$42.14Qualifications
Required:Demonstrated ability to set and meet internal deadlines, work independently, use judgment and make decisions.Strong computer skills sufficient to prepare financial reports.Demonstrated skill in editing manuscripts and other materials for proper spelling, punctuation and grammar.Mathematical skills to perform bookkeeping transactions. Ability to reconcile ledgers, recognize errors and make timely adjustments using university forms.Demonstrated ability to work independently and follow through on assignments with minimal direction.Ability to work when there are changes in workload and pressures of deadlines.Strong organizational skills.Computer knowledge and skill to use word processing and database programs, including MS Word, Excel, Powerpoint and Access.Ability to maintain confidentiality of sensitive information.Preferred:Administrative and financial management experience.Working knowledge of University Policies and Procedures: University accounting forms and procedures, purchasing and material management policies and procedures, ordering office and lab supplies, familiarity with standard University vendors and their products, travel procedures and preparation of travel vouchers, facilities maintenance procedures and preparing service request forms.Knowledge of UCLA systems: Bruin Buy and Travel Express.
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The Department of Medicine's central administrative office in the Division of Cardiology is seeking a detail-oriented Purchasing Assistant. In this role, you will be responsible for coordinating, placing, and tracking orders for equipment, lab supplies, and services for the department. You will interact with both on-campus and external vendors to resolve any issues related to invoice payments, ensuring smooth procurement processes. Key responsibilities include preparing requests for facilities services, media center support, and travel arrangements. You will also utilize the campus online purchasing systems (BruinBuy, Travel Express), as well as manual and internal processes, to manage transactions efficiently. Additionally, you will ensure all purchases comply with departmental policies, as well as University-wide guidelines and procedures.Hourly range: $29.42-$42.14Qualifications
Required:Demonstrated ability to set and meet internal deadlines, work independently, use judgment and make decisions.Strong computer skills sufficient to prepare financial reports.Demonstrated skill in editing manuscripts and other materials for proper spelling, punctuation and grammar.Mathematical skills to perform bookkeeping transactions. Ability to reconcile ledgers, recognize errors and make timely adjustments using university forms.Demonstrated ability to work independently and follow through on assignments with minimal direction.Ability to work when there are changes in workload and pressures of deadlines.Strong organizational skills.Computer knowledge and skill to use word processing and database programs, including MS Word, Excel, Powerpoint and Access.Ability to maintain confidentiality of sensitive information.Preferred:Administrative and financial management experience.Working knowledge of University Policies and Procedures: University accounting forms and procedures, purchasing and material management policies and procedures, ordering office and lab supplies, familiarity with standard University vendors and their products, travel procedures and preparation of travel vouchers, facilities maintenance procedures and preparing service request forms.Knowledge of UCLA systems: Bruin Buy and Travel Express.
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