University of Southern California
Administrative Assistant - Case Management - Full Time 8 Hour Days (Non-Exempt)
University of Southern California, Los Angeles, California, United States, 90079
Administrative Assistant - Case Management
Full Time 8 Hour Days (Non-Exempt) (Non-Union)Company:
Keck Medicine of USCLocation:
Los Angeles, CaliforniaJob Overview:
Provides administrative/secretarial support, including, but not limited to, scheduling and coordination of meetings/seminars/travel, coordinating priorities throughout the day, perform independent and collaborative projects as needed.Essential Duties:Able to communicate effectively with co-workers in relaying information in a timely manner.Receives calls in a professional manner.Takes detailed messages, determines the urgency of calls, and forwards them to the appropriate staff member.Types and proofs various documents (e.g., correspondence, reports, charts, minutes of meetings, hospital policies).Maintains computer records and files as needed.Greets and assists visitors by providing them with information needed, contacting appropriate staff members to assist them, or taking messages for the staff.Enters data in a timely manner, ensuring that all data is accurate.Prepares reports for interdisciplinary meetings.Copies and distributes patient census information to the staff members each morning.FAXes reviews and retro reviews for Case Managers.Handles incoming and outgoing mail on a daily basis, bringing priority items to the Director's attention.Coordinates meeting dates and times with participants.Arranges for a conference room or other meeting location and catering services as needed.Attends meetings and types minutes as requested.Adheres to hospital policies, procedures, and standards.Communicates with appropriate case manager and physician as needed regarding discharge planning.Orders and maintains office supplies.Assists with care and maintenance of office equipment.Maintains files for the general filing system and the Director's filing system.Stores old files and destroys confidential documents according to departmental policies.Edits Krono's on a daily basis and enters data on DSR spreadsheet.Processes and sends payroll every two weeks.Facilitates obtaining computer access for new employees and registry staff.Facilitates getting badges and parking for registry and new employees.Collects TARs from admitting, distributes to correct case manager, and turns in when patient is discharged.Inputs registry hours in Prosource.Collects daily discharge information from case managers and reports to director.Prints face sheets and FUSS notes for contacts and enters in CMS system for case managers.Collaborates with admitting to obtain contact information.Prints discharges daily and fills out Medicare One Days forms and submits to director for review.Performs other duties as assigned.Required Qualifications:High school diploma or equivalent education.1 year of previous secretarial experience.Transcription and mathematical aptitude.Must be well organized and work independently with minimal direction.Demonstrates excellent verbal and written communication skills.Strong organization skills.Computer literacy in word processing, spreadsheets, etc., is required.Preferred Qualifications:Required Licenses/Certifications:Fire Life Safety Training (LA City) - If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)Salary Range:
The hourly rate range for this position is $22.00 - $34.18. When extending an offer of employment, the University of Southern California considers various factors including the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.Posted Date:
07/15/2024
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Full Time 8 Hour Days (Non-Exempt) (Non-Union)Company:
Keck Medicine of USCLocation:
Los Angeles, CaliforniaJob Overview:
Provides administrative/secretarial support, including, but not limited to, scheduling and coordination of meetings/seminars/travel, coordinating priorities throughout the day, perform independent and collaborative projects as needed.Essential Duties:Able to communicate effectively with co-workers in relaying information in a timely manner.Receives calls in a professional manner.Takes detailed messages, determines the urgency of calls, and forwards them to the appropriate staff member.Types and proofs various documents (e.g., correspondence, reports, charts, minutes of meetings, hospital policies).Maintains computer records and files as needed.Greets and assists visitors by providing them with information needed, contacting appropriate staff members to assist them, or taking messages for the staff.Enters data in a timely manner, ensuring that all data is accurate.Prepares reports for interdisciplinary meetings.Copies and distributes patient census information to the staff members each morning.FAXes reviews and retro reviews for Case Managers.Handles incoming and outgoing mail on a daily basis, bringing priority items to the Director's attention.Coordinates meeting dates and times with participants.Arranges for a conference room or other meeting location and catering services as needed.Attends meetings and types minutes as requested.Adheres to hospital policies, procedures, and standards.Communicates with appropriate case manager and physician as needed regarding discharge planning.Orders and maintains office supplies.Assists with care and maintenance of office equipment.Maintains files for the general filing system and the Director's filing system.Stores old files and destroys confidential documents according to departmental policies.Edits Krono's on a daily basis and enters data on DSR spreadsheet.Processes and sends payroll every two weeks.Facilitates obtaining computer access for new employees and registry staff.Facilitates getting badges and parking for registry and new employees.Collects TARs from admitting, distributes to correct case manager, and turns in when patient is discharged.Inputs registry hours in Prosource.Collects daily discharge information from case managers and reports to director.Prints face sheets and FUSS notes for contacts and enters in CMS system for case managers.Collaborates with admitting to obtain contact information.Prints discharges daily and fills out Medicare One Days forms and submits to director for review.Performs other duties as assigned.Required Qualifications:High school diploma or equivalent education.1 year of previous secretarial experience.Transcription and mathematical aptitude.Must be well organized and work independently with minimal direction.Demonstrates excellent verbal and written communication skills.Strong organization skills.Computer literacy in word processing, spreadsheets, etc., is required.Preferred Qualifications:Required Licenses/Certifications:Fire Life Safety Training (LA City) - If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)Salary Range:
The hourly rate range for this position is $22.00 - $34.18. When extending an offer of employment, the University of Southern California considers various factors including the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.Posted Date:
07/15/2024
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