Staff Accountant - CeFO

The Role: The Staff Accountant will play a pivotal role in managing the financial activities within the Family Office Services and supporting the outsourced Chief Financial Officer (CFO) services. The ideal candidate will have a strong background in accounting, a thorough understanding of QuickBooks, and a demonstrated ability to handle complex financial tasks efficiently. Key Responsibilities: Family Office Services: ❖ Bank Reconciliation: Accurately reconcile bank statements, ensuring proper categorization of all expenditures. ❖ Credit Card Management: Download and systematically code credit card statements. ❖ Brokerage Account Management: Post monthly brokerage account activities, summarizing total interest, dividends, capital gains, and changes in the fair market value of assets. ❖ Bill Payment: Manage bill payments, including posting automatic payments to QuickBooks and preparing bills for approval by the engagement partner (especially for amounts exceeding a predefined limit). ❖ Investment Management: Process capital calls for various investments. ❖ Insurance Management: Assist in the renewal of insurance policies, including homeowners and liability insurance. ❖ Reporting: Prepare weekly and monthly reports on cash receipts and expenditures. ❖ Financial Statements: Assist in preparing fair market value balance sheets. Chief Financial Officer Services: ❖ Balance Sheet Reconciliation: Reconcile all balance sheet accounts, including reviewing bank reconciliations, accounts receivable, and prepaid account workpapers. ❖ Inventory and Fixed Assets: Review inventory reports, update fixed asset records, and post depreciation. ❖ Accounts Payable and Liabilities: Review accounts payable, update accrued liabilities, and reconcile accrued payroll. ❖ Financial Reporting: Prepare comprehensive financial statements, including income statements, balance sheets, cash flow statements, and CFO reports. ❖ CFO Support: Assist with various CFO responsibilities, such as loan applications, insurance renewals, and other financial matters. Key Skills: ❖ Experience in income tax preparation is a plus. ❖ Strong knowledge of QuickBooks is essential. Ability to import transactions into QuickBooks from various sources, including software, credit cards, and bank accounts. ❖ Proficient in Microsoft Excel, Word, and Outlook. ❖ Solid understanding of basic bookkeeping and accounts payable/receivable principles. ❖ Financial Management: Proven ability to calculate, post, and manage accounting figures and financial records. ❖ Strong ability to manage multiple tasks efficiently. ❖ Technical Skills like being competent in preparing checks, sending payments, and utilizing an electronic filing system for invoicing. ❖ Credit Management Experience in entering credit memos for customers and reconciling credit card accounts, including batching from credit card websites. ❖ Ability to post payroll entries, including all related expenses, liability accounts, and accrued payroll. ❖ Extensive experience in preparing financial statements and reports. Qualification & Other Requirements: ❖ CPA Certification: CPA preferred. ❖ Educational Background: A degree in Accounting or Business is a plus. ❖ Experience: A minimum of 7 years of relevant experience.