Administrative Assistant

Administrative AssistantOur client, a financial advisory firm with global offices, is looking for a polished and well-spoken Administrative Assistant to join their administrative team. This will be a highly visible role and will require interacting with employees firm wide at all levels.Responsibilities:Manage all day-to-day activities and workflow for busy executivesCoordinate calendars, including handling a high volume of scheduling, liaising with internal and external parties, and scheduling across multiple time zonesArrange domestic and international travel bookings, and troubleshooting any changes that arise on short noticeWork collaboratively with internal teams and support cross-functional initiativesHandle data entry across multiple platformsPlan and executive events, both small-scale team building events and corporate sponsored functionsShow proactiveness when and where possible, including identifying areas where the team can increase efficiency, creating and implementing new systems, and spearheading administrative processesQualifications:2+ years of experience in an administrative role. Ideally previous experience working in finance/consulting environments, but open to varying backgrounds.Strong written and verbal communication skillsAbility to multitask and meet deadlines in a fast-paced environmentComfortable working collaboratively in a team dynamic, as well as working independentlyStrong work ethic and highly proactiveHigh level of intellectual curiosityExperience with Microsoft platforms. Experience with Salesforce a plus, but not requiredThis role is based in San Francisco, and will allow for a hybrid work schedule.Compensation range for this position is $100k-120k base, plus discretionary bonus + comprehensive benefits program.You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

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