Administrative Assistant

Administrative Assistant to Real Estate Investment Firm in Pacific Palisades (beautiful offices across from the beach!)$70,000-$75,000 + great benefits!Monday-Friday, onsiteOverview:An amazing investment firm, with extensive experience in real estate, is seeking an Administrative Assistant who will play an essential role in performing both general and project-specific administrative duties to ensure the companys day-to-day operations run efficiently. As a successful Administrative Assistant, this person will demonstrate a professional and friendly personality, while ensuring the office operations run smoothly.Responsibilities:Maintains an organized and systematic filing systemMaintain general upkeep of the officeGreets clients and visitors when they arrive at the officeMonitor office and kitchen supplies and place ordersAssist in vendor relationship management (building management, deliveries, repairs, etc.)Supporting all departments with various administrative tasks (redirecting calls, disseminating correspondence, basic accounting tasks, scheduling meetings, etc.)Distribute mail and packagesSetting up for meetingsGeneral day-to-day office tasksQualifications:Bachelors degree or equivalent.Prior Experience as an Administrative Assistant, Office Coordinator, Personal or Executive Assistant, or Office Admin role.Basic accounting experience/knowledge is a plusReal estate or brokerage office experience is a plusProficient with MS Office Suite.Ability to multi-task and have good organizational skills.Must possess outstanding communication and interpersonal skills.Must be able to communicate professionally and effectively with other staff members, property employees and the Executive team.Strong analytical, problem-solving and organization skills.Able to adapt to changing priorities.Able to work independently and assist in leading the team.Strong work ethic and able to take initiative.Detail orientedYou can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.We will consider employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.