Strategic Staffing Solutions
Administrative Assistant
Strategic Staffing Solutions, Houston, Texas, United States, 77246
STRATEGIC STAFFING SOLUTIONS HAS AN OPENING!
Strategic Staffing Solutions is currently looking for an Administrative Assistant for a contract opening with one of our largest clients!
This is a
Contract Opportunity
with our company that
MUST
be worked on a
W2 ONLY, NO visa sponsorship or C2C eligibility for this position .The details are below.
Beware of scams. S3 never asks for money during its onboarding process.
Job Title : Administrative AssistantContract : 12 MonthsLocation : Houston, TXJob/Role Description:Provide administration support to Americas Regional Health and Medical Team.Monitor, maintain and co-ordinate schedules and calendars for Health and Medical dept. team members.Maintain a comprehensive, secure, filing system for medical records for client staff and contractors.Arrange specialist referrals and medical appointments as required.Assist with accommodation and local transport logistics in support of medical referralsRespond to /re-direct enquiries on behalf of other team members as neededMake travel arrangements for team members, including management and maintenance of necessary visas.Create, Manage, CTREX expense reports for OH and Regional Medical Manager.Type letters, memos and reports for department related issues.Collate monthly medical/ appointment statisticsArrange annual Regional Medical meeting, arrange hotel logistics and compile and circulate agenda. Take minutes and circulate final reportSAP management and authorize accounts for the department.Manage invoices directed to the department.Arrange and attend department meetings, compile and circulate minutes as requiredCoordinate meetings, book conference rooms and assist with connecting conference calls, TEAMS meeting, etc for the groupMaintain visitor management system iPASS system for floor access and manage badge requests for employees, contractors and visitors.Liaise with CBRES (facilities management) and Sodexo (through SERVICE NOW) and regarding any maintenance issues for H&M department.Maintain, Edit and update OH-Americas owned Health & Medical department web page sharepoint sites.Requisition stationery and maintain an adequate stock of stationery.Photocopy, scan and fax documents re medical examinations, results etc.Coordinate shipment of domestic and international mailings.Manage Houston Medical File Room with medical programs as needed (paper chart record requests; coordinate digitizing medical records, follow record retention policies, etc.).Management of IAM portal (designated information steward, provide access, compliance checks, etc.)Required Skills/Experience:
Minimum two years of related experienceProficient in Microsoft Excel, PowerPoint, and Office with skills to proofread, edit, and update documents as requiredHow to Apply :send resume and contact information to
Nick Gleason , Sourcing Specialist, at ngleason@strategicstaff.com .
The S3 Difference
:
The global mission of S3 is to build trusting relationships and deliver solutions that positively impact our customers, our consultants, and our communities.
The four pillars of our company are to:
Set the bar high for what a company should doCreate jobsOffer people an opportunity to succeed and change their station in lifeImprove the communities where we live and work through volunteering and charitable givingAs an S3 employee, you're eligible for a full benefits package that may include:
Medical InsuranceDental InsuranceVision Insurance401(k) PlanVacation PackageLife & Disability Insurance PlansFlexible Spending AccountsTuition Reimbursement
Job ID:
JOB-238380Publish Date:
09 Oct 2024
Strategic Staffing Solutions is currently looking for an Administrative Assistant for a contract opening with one of our largest clients!
This is a
Contract Opportunity
with our company that
MUST
be worked on a
W2 ONLY, NO visa sponsorship or C2C eligibility for this position .The details are below.
Beware of scams. S3 never asks for money during its onboarding process.
Job Title : Administrative AssistantContract : 12 MonthsLocation : Houston, TXJob/Role Description:Provide administration support to Americas Regional Health and Medical Team.Monitor, maintain and co-ordinate schedules and calendars for Health and Medical dept. team members.Maintain a comprehensive, secure, filing system for medical records for client staff and contractors.Arrange specialist referrals and medical appointments as required.Assist with accommodation and local transport logistics in support of medical referralsRespond to /re-direct enquiries on behalf of other team members as neededMake travel arrangements for team members, including management and maintenance of necessary visas.Create, Manage, CTREX expense reports for OH and Regional Medical Manager.Type letters, memos and reports for department related issues.Collate monthly medical/ appointment statisticsArrange annual Regional Medical meeting, arrange hotel logistics and compile and circulate agenda. Take minutes and circulate final reportSAP management and authorize accounts for the department.Manage invoices directed to the department.Arrange and attend department meetings, compile and circulate minutes as requiredCoordinate meetings, book conference rooms and assist with connecting conference calls, TEAMS meeting, etc for the groupMaintain visitor management system iPASS system for floor access and manage badge requests for employees, contractors and visitors.Liaise with CBRES (facilities management) and Sodexo (through SERVICE NOW) and regarding any maintenance issues for H&M department.Maintain, Edit and update OH-Americas owned Health & Medical department web page sharepoint sites.Requisition stationery and maintain an adequate stock of stationery.Photocopy, scan and fax documents re medical examinations, results etc.Coordinate shipment of domestic and international mailings.Manage Houston Medical File Room with medical programs as needed (paper chart record requests; coordinate digitizing medical records, follow record retention policies, etc.).Management of IAM portal (designated information steward, provide access, compliance checks, etc.)Required Skills/Experience:
Minimum two years of related experienceProficient in Microsoft Excel, PowerPoint, and Office with skills to proofread, edit, and update documents as requiredHow to Apply :send resume and contact information to
Nick Gleason , Sourcing Specialist, at ngleason@strategicstaff.com .
The S3 Difference
:
The global mission of S3 is to build trusting relationships and deliver solutions that positively impact our customers, our consultants, and our communities.
The four pillars of our company are to:
Set the bar high for what a company should doCreate jobsOffer people an opportunity to succeed and change their station in lifeImprove the communities where we live and work through volunteering and charitable givingAs an S3 employee, you're eligible for a full benefits package that may include:
Medical InsuranceDental InsuranceVision Insurance401(k) PlanVacation PackageLife & Disability Insurance PlansFlexible Spending AccountsTuition Reimbursement
Job ID:
JOB-238380Publish Date:
09 Oct 2024