Associa
Administrative Assistant
Associa, Washington, District of Columbia, us, 20022
Job Description
Associa is hiring a full time Administrative Assistant to support its community in the Washington, DC area.
Daily responsibilities:
Back office Administrative Assistant role to support GM and Facilities Manager with all correspondence and communication to homeowners, committee members, and board of directors.Type and format correspondence.Report and track information.Issue key fobs, parking passes, and pool passes.Manage phone calls and emails.Respond to requests and inquires.Enter and update community and member information in the database.Notify homeowners via BuildingLink software of maintenance issues and updates, s.a. water shut off, pest control, window cleaning, parking, storage, etc.Send out HOA violation notifications to homeowners.Manage and order office supplies.Review AP invoices and process AP.Issue refunds, imbursements, and wavier requests.Assemble documents for board packets.Other duties as assigned.Pay rate: $28-33 an hour.
Requirements
Highschool diploma or GED is required.2+ years of administrative experience in an office environment.HOA/Condo Association experience is preferred.Customer service driven, team oriented, and collaborative.Excellent communication skills (written and spoken).Ability to work proactively, prioritize tasks, and meet time sensitive deadlines with attention to detail.Experience utilizing BuildingLink software is highly preferred.Well versed in MS Suite (Word, Excel and PowerPoint).
#LI-PK1
Company Description
With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 45 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit
www.associaonline.com .
Associa is hiring a full time Administrative Assistant to support its community in the Washington, DC area.
Daily responsibilities:
Back office Administrative Assistant role to support GM and Facilities Manager with all correspondence and communication to homeowners, committee members, and board of directors.Type and format correspondence.Report and track information.Issue key fobs, parking passes, and pool passes.Manage phone calls and emails.Respond to requests and inquires.Enter and update community and member information in the database.Notify homeowners via BuildingLink software of maintenance issues and updates, s.a. water shut off, pest control, window cleaning, parking, storage, etc.Send out HOA violation notifications to homeowners.Manage and order office supplies.Review AP invoices and process AP.Issue refunds, imbursements, and wavier requests.Assemble documents for board packets.Other duties as assigned.Pay rate: $28-33 an hour.
Requirements
Highschool diploma or GED is required.2+ years of administrative experience in an office environment.HOA/Condo Association experience is preferred.Customer service driven, team oriented, and collaborative.Excellent communication skills (written and spoken).Ability to work proactively, prioritize tasks, and meet time sensitive deadlines with attention to detail.Experience utilizing BuildingLink software is highly preferred.Well versed in MS Suite (Word, Excel and PowerPoint).
#LI-PK1
Company Description
With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 45 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit
www.associaonline.com .