Administrative Assistant, Operations (Short term)

If you are passionate about making movies and television, Skydance is the place for you! Our creative divisions are led by industry veterans that put audience above all else when it comes to our storytelling approach. At Skydance, we embrace visionary artists and cutting-edge technology to create event-level entertainment. With the benefit of powerful distribution partnerships - Paramount Pictures, Tencent, Netflix, Prime Video, Apple TV+, and other top tier studios - our premium content can reach billions of consumers around the world.Our corporate headquarters is in Santa Monica, where we strive to create a collaborative environment, is the center for all our film and television teams. Other departments include production, marketing, business affairs, finance, human resources, and operations. Whether you are a seasoned executive or an assistant just starting out, everyone is valued on the Skydance team!For information on Skydance's privacy practices, see the Skydance U.S. Personnel Privacy Notice located at https://skydance.com/privacy-personnel/.Skydance Media is looking for an experienced administrative professional to support the Operations team. This position will also cover for other administrative staff members who are out of office. The ideal candidate will have previous experience supporting a high-volume desk within a complex and multi-faceted organization. This is a six month opportunity with potential to extend.ResponsibilitiesConduct operational tasks such as tracking office supply inventory, research operational solutions and vendors, meeting preparation, deliver mail/packages, and answer main phone lineMonitor facility frequently to ensure common areas (conference rooms, kitchens, supply & storage) are clean and organized, notifying appropriate parties of any issues or concernsScreen and respond to incoming calls volume and email correspondenceAssist support projects such as inter-office moves and coordination of special eventsCoordinate shipping and returning packages through USPS and FedExCoordinate obtaining facility access for new employeesOther duties as assigned to assist operations or other support departmentsProvide as-needed administrative coverage when other administrative assistants are out of office. Duties include but are not limited to: Manage department calendar, schedules and coordinates meetings and appointments with both internal and external participantsProcess expense reportsMake travel arrangements and compile travel documentationProvides other administrative assistance as needed, such as file tracking and managementSupport various research duties including, but not limited to, tracking down materials, rights, and contact informationTake detailed meeting notes when requiredRequirementsBachelor's degree requiredA minimum of 1 year administrative experienceMust have unrestricted authorization to work in the United StatesDemonstrates strong written and verbal communication skillsDemonstrates strong organizational and time management skills as well as the ability to work independently and proactivelyMust be able to multitask, prioritize workload, anticipate tasks, and meet deadlines in a calm and organized mannerExemplifies the ability to interface with colleagues at all levels, peer group to C Suite leadersDemonstrates excellent attention to detail and good judgmentAbility to handle confidential matters with the utmost discretionMust be highly proficient with MS software including Word, Excel & OutlookEntertainment, media and production experience is a plusFamiliarity with industry concepts, practices, and procedures a plusThe hourly range for this non-exempt position in Los Angeles is $20.00 - $22.00. The rate offered may vary based on the candidate's location, qualifications, experience and relevant expertise, among other factors. The range indicated is for base salary only and does not reflect the total compensation package, including bonus, benefits, etc. We realize that skills and expertise can come from many different experiences and paths, and we encourage you to apply even if you don't meet all of the requirements as written in the job description.#Media #LI-hybridSkydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, interactive, and animation divisions.Skydance is proud to be an equal opportunity employer committed to building and fostering a diverse, equitable, and inclusive workforce. We welcome and consider applicants for employment regardless of race, color, religion, age, sex, national origin, citizenship, sexual orientation, gender identity or expression, marital status, pregnancy status, military/veteran status, disability, or any other protected category. Diversity in the workplace is not just a commitment, it is who we are and a reflection of what makes our world special.Recruitment Fraud AlertIt has come to our attention that there may be fraudulent activity by individuals impersonating our Talent Acquisition team. Skydance will only contact you from an official "@skydance.com" email address. If you suspect that you are being contacted by an unauthorized person or believe that the correspondence you have received is suspicious, please do not click on any links or attachments in such emails and submit any questions or concerns to our information security team at information.security@skydance.com.