Virginia Department of Human Resource Management
Administrative Assistant - Wage (Farmville Residency)
Virginia Department of Human Resource Management, Farmville, Virginia, United States, 23901
Administrative Assistant - Wage (Farmville Residency)
Job no:
5026712Work type:
Wage (Hourly)Location:
Farmville, VirginiaCategories:
Administrative Services
Title:
Administrative Assistant - Wage (Farmville Residency)
State Role Title:
Admin and Office Spec III
Hiring Range:
$17.70 - 28.77
Pay Band:
3
Agency:
VA Dept of Transportation
Location:
Farmville Residency Office
Agency Website:
www.vdot.virginia.gov
Recruitment Type:
General Public - G
Are you driven by purpose, a commitment to excellence, and work life balance? Then VDOT has the opportunity for you! We are seeking administrative professionals to drive business operations of VDOT!
VDOT is seeking a
wage (part-time) Administrative Assistant
for the
Farmville Residency .
Job Duties
This is an hourly/wage position, limited to 1500 hours per cycle year with an average of 29 hours per week. No State/Medical benefits provided.
The
wage (part-time) Administrative Assistant
position provides administrative or technical support to a manager, work group, section or facility. Coordinate workflow processes. Communicate with internal and external contacts. Maintain current knowledge of related policies, procedures and practices. Core responsibilities include:
Receive information, compile and prepare specific responses and reports. Prepare letters and memos regarding confidential and sensitive issues.Track travel requisitions for unit managers and staff. Independently makes travel arrangements and hotel reservations.Provide clerical and administrative support. Transcribe and edit data, format and edit from notes and rough drafts, and type materials related to specific projects. Prepare outgoing correspondence. May create and analyze reports and graphs. Assist with the scheduling and setups for training.Coordinate and schedule meetings with VDOT staff, local, state, and federal elected officials, CTB members, citizens, and other external participants. Prepare agendas, meeting minutes and track action items. Prepare letters to appropriate individuals within and outside VDOT. Coordinate functions and special events as needed, contacting attendees, making arrangements with hotels and restaurants, arrange lodging, meals and equipment if needed. Coordinate registration for staff for various conferences and seminars.Make purchases in accordance with the agency's procurement guidelines and process payment ensuring compliance with prompt pay guidelines.Maintain files, records or systems for assigned area. Maintain files for pending items awaiting responses. Update documents, manuals, or other agency officials records and lists. Pick up mail, sort, date and route to appropriate staff members.Provide diverse administrative and technical support to a manager, work group, section, district or division. Handle phone calls, contacts and communications from VDOT staff and others external to the organization. Prepare correspondence or reports. Provide guidance to standard operating policies and procedures.
Minimum Qualifications•Skill in the use of computers and software applications to include Microsoft Office.•Experience applying executive administrative practices.•Ability to perform under pressure and meet deadlines.•Experience applying office business practices and principles.•Ability to compile, coordinate and prepare reports.•Skill in filing and document management.•Ability to communicate effectively orally and in writing.•Ability to handle confidential and sensitive issues appropriately.•Skill in providing and promoting good customer service to internal and external customers.
Additional Considerations•Experience interpreting and applying policies and procedures.•Ability to work independently.•A combination of training, experience, or education in General office Practices, Procedures or related field desired.
Special Instructions
You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
Postings without a specified close date, can be closed after a five (5) consecutive workday minimum posting requirement has been met. State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and/or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.
This recruitment can be used to fill additional vacancies within 90 days of the posting close date.
We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.vdot.virginia.gov/about review them and; if in agreement, we welcome you to apply.
Valid driver's license. References, work history, and professional certifications will be verified. Requires satisfactory results from a fingerprint-based criminal history record check and DMV driving record check. Position may be required to work during emergencies and inclement weather on nights, weekends, and holidays when needed.
The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit "Information for VDOT Employees and Applicants": http://www.virginiadot.org/jobs/information_for_employees.asp
VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore,advertised rates of pay may or may not align with the Commonwealth pay bands.
Contact Information
Name: Shanon Gardner
Phone: 434-907-7704
Email: shanon.gardner@vdot.virginia.gov
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note :
Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Advertised:
09 Oct 2024 Eastern Daylight TimeApplications close:
16 Oct 2024 Eastern Daylight Time
Job no:
5026712Work type:
Wage (Hourly)Location:
Farmville, VirginiaCategories:
Administrative Services
Title:
Administrative Assistant - Wage (Farmville Residency)
State Role Title:
Admin and Office Spec III
Hiring Range:
$17.70 - 28.77
Pay Band:
3
Agency:
VA Dept of Transportation
Location:
Farmville Residency Office
Agency Website:
www.vdot.virginia.gov
Recruitment Type:
General Public - G
Are you driven by purpose, a commitment to excellence, and work life balance? Then VDOT has the opportunity for you! We are seeking administrative professionals to drive business operations of VDOT!
VDOT is seeking a
wage (part-time) Administrative Assistant
for the
Farmville Residency .
Job Duties
This is an hourly/wage position, limited to 1500 hours per cycle year with an average of 29 hours per week. No State/Medical benefits provided.
The
wage (part-time) Administrative Assistant
position provides administrative or technical support to a manager, work group, section or facility. Coordinate workflow processes. Communicate with internal and external contacts. Maintain current knowledge of related policies, procedures and practices. Core responsibilities include:
Receive information, compile and prepare specific responses and reports. Prepare letters and memos regarding confidential and sensitive issues.Track travel requisitions for unit managers and staff. Independently makes travel arrangements and hotel reservations.Provide clerical and administrative support. Transcribe and edit data, format and edit from notes and rough drafts, and type materials related to specific projects. Prepare outgoing correspondence. May create and analyze reports and graphs. Assist with the scheduling and setups for training.Coordinate and schedule meetings with VDOT staff, local, state, and federal elected officials, CTB members, citizens, and other external participants. Prepare agendas, meeting minutes and track action items. Prepare letters to appropriate individuals within and outside VDOT. Coordinate functions and special events as needed, contacting attendees, making arrangements with hotels and restaurants, arrange lodging, meals and equipment if needed. Coordinate registration for staff for various conferences and seminars.Make purchases in accordance with the agency's procurement guidelines and process payment ensuring compliance with prompt pay guidelines.Maintain files, records or systems for assigned area. Maintain files for pending items awaiting responses. Update documents, manuals, or other agency officials records and lists. Pick up mail, sort, date and route to appropriate staff members.Provide diverse administrative and technical support to a manager, work group, section, district or division. Handle phone calls, contacts and communications from VDOT staff and others external to the organization. Prepare correspondence or reports. Provide guidance to standard operating policies and procedures.
Minimum Qualifications•Skill in the use of computers and software applications to include Microsoft Office.•Experience applying executive administrative practices.•Ability to perform under pressure and meet deadlines.•Experience applying office business practices and principles.•Ability to compile, coordinate and prepare reports.•Skill in filing and document management.•Ability to communicate effectively orally and in writing.•Ability to handle confidential and sensitive issues appropriately.•Skill in providing and promoting good customer service to internal and external customers.
Additional Considerations•Experience interpreting and applying policies and procedures.•Ability to work independently.•A combination of training, experience, or education in General office Practices, Procedures or related field desired.
Special Instructions
You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
Postings without a specified close date, can be closed after a five (5) consecutive workday minimum posting requirement has been met. State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and/or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.
This recruitment can be used to fill additional vacancies within 90 days of the posting close date.
We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.vdot.virginia.gov/about review them and; if in agreement, we welcome you to apply.
Valid driver's license. References, work history, and professional certifications will be verified. Requires satisfactory results from a fingerprint-based criminal history record check and DMV driving record check. Position may be required to work during emergencies and inclement weather on nights, weekends, and holidays when needed.
The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit "Information for VDOT Employees and Applicants": http://www.virginiadot.org/jobs/information_for_employees.asp
VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore,advertised rates of pay may or may not align with the Commonwealth pay bands.
Contact Information
Name: Shanon Gardner
Phone: 434-907-7704
Email: shanon.gardner@vdot.virginia.gov
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note :
Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Advertised:
09 Oct 2024 Eastern Daylight TimeApplications close:
16 Oct 2024 Eastern Daylight Time