Walbridge
Administrative Assistant - Construction
Walbridge, Orlando, Florida, us, 32885
Overview:
Walbridge has an excellent opportunity for an administrative assistant to support a variety of construction project needs in the Orlando area. This individual will work closely with our project managers, cost analyst, engineers, and superintendents to organize and manage the various project administrative requirements associated with our client, vendor and stakeholder needs.We want you to join our team.Through industry-leading innovation our company has forged a legacy of quality and safety since our founding in 1916.What we offer:A safe, inclusive environment where employees are valued for their contributionsCareer planning, development & growthOutstanding training programsWhy WalbridgeLarge organization with award-winning projects, yet small enough for you to make an impactStrong values which are the foundation of our growth for over 100 yearsInternational, regional and local recognition for stand-out projects, safety, sustainability, culture, wellness and diversityResponsibilities:
Foster teamwork and working rapport with peers, project team members and office personnelPublish Job Start Up-Set up welcome letters and other required formsAssist with change management and subcontractor change order handlingAssist with AIA monthly billings and subcontractor billingAssist with compiling of reimbursable cost invoices for monthly billingProcessing and tracking of owner direct purchasesMonitor subcontractor insurancesTracking of Notice to Owner logPayment coordination through Textura, including waiver collectionSet up files in Sharepoint, and upload files as needed
Qualifications:We are looking for a detail oriented team player with the ability to multi-task in a fast paced environment, produce quality work, and meet deadlines.The successfully candidate will possess:5 years of administrative experience and responsibilities.Excellent interpersonal skills are required to interact with customers, vendors, suppliers and sub-contractors on a positive basis.Proficient computer skills in Excel and WordCMIC and / or Textura experience a plusA background in construction is a plusA can-do attitude, and willingness to learnAn inclusive mindset consistent with the Walbridge Culture of Inclusion
EEO/AA Employer M/F/D/V:Walbridge is an equal opportunity employer with a culture that promotes diversity, equity, and inclusion in the workforce.We provide equal employment opportunities to all qualified employees and applicants for employment without regard to race, color, national origin, sex, religion, age, marital status, sexual orientation, gender identity, citizenship status, status as an individual with a disability, military, or protected veteran status or any other legally protected status. We prohibit discrimination in decisions concerning career development, recruitment, hiring, compensation, benefits, training, termination, promotions, or any other condition of employment.BUILT TO BE BETTER TOGETHERTogether, we are building a culture of belonging that embraces all dimensions of diversity and values different experiences, perspectives and ideas. Come build it with us.
Walbridge has an excellent opportunity for an administrative assistant to support a variety of construction project needs in the Orlando area. This individual will work closely with our project managers, cost analyst, engineers, and superintendents to organize and manage the various project administrative requirements associated with our client, vendor and stakeholder needs.We want you to join our team.Through industry-leading innovation our company has forged a legacy of quality and safety since our founding in 1916.What we offer:A safe, inclusive environment where employees are valued for their contributionsCareer planning, development & growthOutstanding training programsWhy WalbridgeLarge organization with award-winning projects, yet small enough for you to make an impactStrong values which are the foundation of our growth for over 100 yearsInternational, regional and local recognition for stand-out projects, safety, sustainability, culture, wellness and diversityResponsibilities:
Foster teamwork and working rapport with peers, project team members and office personnelPublish Job Start Up-Set up welcome letters and other required formsAssist with change management and subcontractor change order handlingAssist with AIA monthly billings and subcontractor billingAssist with compiling of reimbursable cost invoices for monthly billingProcessing and tracking of owner direct purchasesMonitor subcontractor insurancesTracking of Notice to Owner logPayment coordination through Textura, including waiver collectionSet up files in Sharepoint, and upload files as needed
Qualifications:We are looking for a detail oriented team player with the ability to multi-task in a fast paced environment, produce quality work, and meet deadlines.The successfully candidate will possess:5 years of administrative experience and responsibilities.Excellent interpersonal skills are required to interact with customers, vendors, suppliers and sub-contractors on a positive basis.Proficient computer skills in Excel and WordCMIC and / or Textura experience a plusA background in construction is a plusA can-do attitude, and willingness to learnAn inclusive mindset consistent with the Walbridge Culture of Inclusion
EEO/AA Employer M/F/D/V:Walbridge is an equal opportunity employer with a culture that promotes diversity, equity, and inclusion in the workforce.We provide equal employment opportunities to all qualified employees and applicants for employment without regard to race, color, national origin, sex, religion, age, marital status, sexual orientation, gender identity, citizenship status, status as an individual with a disability, military, or protected veteran status or any other legally protected status. We prohibit discrimination in decisions concerning career development, recruitment, hiring, compensation, benefits, training, termination, promotions, or any other condition of employment.BUILT TO BE BETTER TOGETHERTogether, we are building a culture of belonging that embraces all dimensions of diversity and values different experiences, perspectives and ideas. Come build it with us.