Optimal CAE
Data Coordinator
Optimal CAE, Hamtramck, Michigan, United States, 48212
Position Description:
SPECIAL NOTE: This position is located at "The Factory (TFAC)" in Corktown, Detroit and subject to its 1.5% Detroit City Tax.
PRIMARY RESPONSIBILITIES:Day to day administrative support of commercial and government fleet field salespeople.Provide administrative support to the Operation's Manager in the management of the organization's central meetings & events to include, but not limited to meeting notice and materials generation; event planning support in areas such as lodging, transportation, food/ beverage; and meeting facilitation.Assist in the completion of the monthly performance metric analysis and reporting cycle.Lead the planning, creation, and facilitation of the monthly business review meeting.Administrative support of the operation's internal control program, completion of the annual MCRP, publication of EDMS materials, and creation of work instructions/ processes.Administrative support and coordination of the organization's vehicle demo program to include inventory tracking, CVMS information management, vehicle order administration.Support the operation's budget process to include Ariba PO & Invoice reconciliation.Serve as the central point of contact for the communication and distribution of materials.Maintenance of organization chart, distribution lists, & other personnel tracking documents.Skills Required:
System Interfaces
Access & user knowledge in the following systems: Salesforce, Ariba, CVMS, CONCEPSSharePoint site development, administration & permissions management.EDMS book administration and document publication and retention.Excel Spreadsheet (to include Power Query, Pivot Analysis/ Charting/ Macros)Power Point, Word, PDF Edit, OutlookExperience Required:
Data Compilation & Analysis Event Planning (incl. Food & Bev, Lodging, Air & Ground Transportation) Program Management.Education Required:
Bachelor's degree in business field.
SPECIAL NOTE: This position is located at "The Factory (TFAC)" in Corktown, Detroit and subject to its 1.5% Detroit City Tax.
PRIMARY RESPONSIBILITIES:Day to day administrative support of commercial and government fleet field salespeople.Provide administrative support to the Operation's Manager in the management of the organization's central meetings & events to include, but not limited to meeting notice and materials generation; event planning support in areas such as lodging, transportation, food/ beverage; and meeting facilitation.Assist in the completion of the monthly performance metric analysis and reporting cycle.Lead the planning, creation, and facilitation of the monthly business review meeting.Administrative support of the operation's internal control program, completion of the annual MCRP, publication of EDMS materials, and creation of work instructions/ processes.Administrative support and coordination of the organization's vehicle demo program to include inventory tracking, CVMS information management, vehicle order administration.Support the operation's budget process to include Ariba PO & Invoice reconciliation.Serve as the central point of contact for the communication and distribution of materials.Maintenance of organization chart, distribution lists, & other personnel tracking documents.Skills Required:
System Interfaces
Access & user knowledge in the following systems: Salesforce, Ariba, CVMS, CONCEPSSharePoint site development, administration & permissions management.EDMS book administration and document publication and retention.Excel Spreadsheet (to include Power Query, Pivot Analysis/ Charting/ Macros)Power Point, Word, PDF Edit, OutlookExperience Required:
Data Compilation & Analysis Event Planning (incl. Food & Bev, Lodging, Air & Ground Transportation) Program Management.Education Required:
Bachelor's degree in business field.