Administrative Assistant

Job DescriptionD'Leon Consulting Engineers is seeking an Administrative Assistant in Los Angeles, CaliforniaResponsibilitiesIn accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisorMaintain executive appointment schedule by planning and scheduling meetings, conferences, teleconferences.Perform various administrative, clerical, data collection, data entry, and report writing tasks Receive direction from immediate supervisor in completing non-routine assignmentsScan, fax and bind documents, reports, and proposals as requiredMay develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processingDistribute reports as directed by immediate supervisorOriginate correspondence and reports not requiring the personal attention of immediate supervisorPrepare general correspondence and maintains general files.Answer telephone, take and relay messages, screen callers and direct calls accordingly Receive, sort, and distribute mailMay establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.Capable of planning office staffing space, collaborating directly with department Sr. staff to plan and execute all aspect of office expansion/internal moves to assure spacing for all staff.May coordinate physical space requirements for the supervisor. Initiates requests for computers and telephones as appropriateMay represent immediate supervisor at project-related or other meetings as directedContribute to the advancement through commitment to productive collaboration with all stakeholdersPerform other responsibilities associated with this position as may be appropriateQualificationsHigh School DiplomaProficiency in Microsoft Office Suite of software is requiredDemonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is requiredExperience in creating PowerPoint presentations is required