Beacon Hill
Administrative Assistant
Beacon Hill, New York, New York, us, 10261
Private Equity firm located in Midtown West is seeking to hire a Temporary-to-Permanent Administrative Assistant who will support the Credit Team, inclusive of 8 Net Lease professionals (4 investment team members plus 4 operations team members) as well as 6 Compliance Professionals (including the Chief Compliance Officer). While many of these individuals are self-sufficient, this role will primarily involve providing comprehensive administrative support including heavy calendar management and some travel coordination. The ideal candidate will possess exceptional communication skills, a proactive mindset, and a strong work ethic. This position requires 4 days on-site with Fridays remote, from 8:45/9am-6pm regularly and paid overtime as needed.
Responsibilities:
Manage complex calendars, executing the scheduling of various meeting types such as virtual and in-person meetings and interviewsCoordinate travel arrangements for team members, ensuring all logistics are organized and efficientAssist the Compliance team with onboarding processes and trainingsHelp plan internal team eventsMaintain accurate records and databases, including managing expense reportsServe as a point of contact for internal and external stakeholders, demonstrating professionalism and responsiveness in all communicationsPerform ad hoc administrative tasks and projects as assignedQualifications:
Bachelor's degree required~5 years of administrative support experience, preferably in a corporate environmentExperience with travel coordination and expense reporting preferredProficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)Proficient in utilizing technology, including Zoom and conference room systemsStrong communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels of the organizationExceptional organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively in a fast-paced environmentInnovative thinker who consistently seeks to improve processes and approaches tasks with creativity and flexibilityAbility to work independently and collaboratively as part of a team, with a positive attitude and willingness to learnDisplays excellent judgment and has a proactive approach to overseeing all tasksFlexibility in hours to cover early morning/later day meetings; Required to work in-office Monday through Thursday, with occasional Fridays as neededCompensation/Benefits:90-110K base + Paid OT + Discretionary Bonus100% paid healthcare for employee and dependentsFree breakfast and lunch401K with match13 PTO days first two years, then increases to 18 PTO daysBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please
click here
or copy and paste the following link into an open window in your browser:
https://jobs.beaconhillstaffing.com/eeoc/Completion
of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting
www.bhsg.com
.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Responsibilities:
Manage complex calendars, executing the scheduling of various meeting types such as virtual and in-person meetings and interviewsCoordinate travel arrangements for team members, ensuring all logistics are organized and efficientAssist the Compliance team with onboarding processes and trainingsHelp plan internal team eventsMaintain accurate records and databases, including managing expense reportsServe as a point of contact for internal and external stakeholders, demonstrating professionalism and responsiveness in all communicationsPerform ad hoc administrative tasks and projects as assignedQualifications:
Bachelor's degree required~5 years of administrative support experience, preferably in a corporate environmentExperience with travel coordination and expense reporting preferredProficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)Proficient in utilizing technology, including Zoom and conference room systemsStrong communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels of the organizationExceptional organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively in a fast-paced environmentInnovative thinker who consistently seeks to improve processes and approaches tasks with creativity and flexibilityAbility to work independently and collaboratively as part of a team, with a positive attitude and willingness to learnDisplays excellent judgment and has a proactive approach to overseeing all tasksFlexibility in hours to cover early morning/later day meetings; Required to work in-office Monday through Thursday, with occasional Fridays as neededCompensation/Benefits:90-110K base + Paid OT + Discretionary Bonus100% paid healthcare for employee and dependentsFree breakfast and lunch401K with match13 PTO days first two years, then increases to 18 PTO daysBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please
click here
or copy and paste the following link into an open window in your browser:
https://jobs.beaconhillstaffing.com/eeoc/Completion
of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting
www.bhsg.com
.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)