Menzies Aviation
Administrative Assistant
Menzies Aviation, Fort Lauderdale, Florida, us, 33336
Key Responsibilities
Keep track of attendance records, monitor lateness/absence/manual miss punches, etc.Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondenceUpdating shifts times/altering expected times prior to shift commencements to reduce missed punches including shift trades/coverageEnsuring Exception reports are completed when required and filled out completely including signatures from both the employee and the department managerEnsure weekly OT report is received, completed and signed by managerCoordinate with payroll department for any missing forms (not received or received after payroll has been run)You will need to be able to perform simple mathematical functions such as adding, subtracting, multiplying, and dividing as you will need to determine hourly rate calculationsResponsible for ensuring all US Postal Service paperwork is processed in accordance with all government statutory requirementsEnter fuel tickets into the application(s) daily to maintain established deadlines.Inputs inventories, receipts and transfers dailyPerform analysis of (loss/again) in the system dailyResponsible for reconciling daily book inventories by individual supplierValidates monthly closing reports to ensure that monthly summaries add up to daily totalsMaintain all base fueling billing through Accounts PayableOrganize, arrange and enter document data in accordance with established proceduresPerform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondenceAny and all other task as requested by department managers and/or the General ManagerQualifications
High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience. Knowledge of Kronos and UltiPro software.Must be at least 18 years of agePossess and maintain a valid US driver's licenseMust pass pre-employment drug screenAbility to proficiently read, write and speak EnglishMust be comfortable lifting 70lbsMust pass FBI background check and obtain US Customs sealMust be available and flexible to work variable shifts including weekends and holidaysPrior Customer Service Experience preferredProficiency with 10key and typing minimum 35 wpmEnjoys dealing with people dailyStrong interpersonal skills with the ability to communicate with people at different levels and from different cultural/ethnic backgroundsKnowledge, Skills and Abilities
Ability to learn quicklyAbility to understand and carry out oral and written instructions and request clarification when neededStrong interpersonal skillsAbility to work as part of a teamAbility to build relationships
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is primarily done indoors; however, the individual will be working at the station where harsh weather conditions could affect the indoor environment. The Administrative Assistant may also be responsible for operating company vehicles outside on the airfield.
This individual will also work with disgruntled customers and employees throughout the airport and must maintain a positive attitude when representing our company and communicating with customers within the airport.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands to finger, handle or feel objects, tools or controls; reach with arms, climb or balance; and talk or hear.
Other tasks may include lifting heavy items up to 35lbs which could also involve bending and stooping.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Keep track of attendance records, monitor lateness/absence/manual miss punches, etc.Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondenceUpdating shifts times/altering expected times prior to shift commencements to reduce missed punches including shift trades/coverageEnsuring Exception reports are completed when required and filled out completely including signatures from both the employee and the department managerEnsure weekly OT report is received, completed and signed by managerCoordinate with payroll department for any missing forms (not received or received after payroll has been run)You will need to be able to perform simple mathematical functions such as adding, subtracting, multiplying, and dividing as you will need to determine hourly rate calculationsResponsible for ensuring all US Postal Service paperwork is processed in accordance with all government statutory requirementsEnter fuel tickets into the application(s) daily to maintain established deadlines.Inputs inventories, receipts and transfers dailyPerform analysis of (loss/again) in the system dailyResponsible for reconciling daily book inventories by individual supplierValidates monthly closing reports to ensure that monthly summaries add up to daily totalsMaintain all base fueling billing through Accounts PayableOrganize, arrange and enter document data in accordance with established proceduresPerform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondenceAny and all other task as requested by department managers and/or the General ManagerQualifications
High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience. Knowledge of Kronos and UltiPro software.Must be at least 18 years of agePossess and maintain a valid US driver's licenseMust pass pre-employment drug screenAbility to proficiently read, write and speak EnglishMust be comfortable lifting 70lbsMust pass FBI background check and obtain US Customs sealMust be available and flexible to work variable shifts including weekends and holidaysPrior Customer Service Experience preferredProficiency with 10key and typing minimum 35 wpmEnjoys dealing with people dailyStrong interpersonal skills with the ability to communicate with people at different levels and from different cultural/ethnic backgroundsKnowledge, Skills and Abilities
Ability to learn quicklyAbility to understand and carry out oral and written instructions and request clarification when neededStrong interpersonal skillsAbility to work as part of a teamAbility to build relationships
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is primarily done indoors; however, the individual will be working at the station where harsh weather conditions could affect the indoor environment. The Administrative Assistant may also be responsible for operating company vehicles outside on the airfield.
This individual will also work with disgruntled customers and employees throughout the airport and must maintain a positive attitude when representing our company and communicating with customers within the airport.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands to finger, handle or feel objects, tools or controls; reach with arms, climb or balance; and talk or hear.
Other tasks may include lifting heavy items up to 35lbs which could also involve bending and stooping.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)