Lead Document Control Clerk

Summary:The DOCUMENT CONTROL CLERK is responsible for maintaining the master list(s) and master documents and ensuring that paper copies are up-to-date and available at the point of use. This person also maintains the review records.The Lead Document Control clerk will initiate and track periodic document reviews to completion and generate hard copies and place in the appropriate locations per a master list. In addition, the lead document control work will assist folks in the areas with special document projects, train and mentor other document control clerks, track document metrics, and assist with the equal division of work.

Roles and Responsibilities

Create new controlled documents or make changes to existing controlled documents (procedures, data sheets, forms, master lists, etc)Ensure current versions of controlled documents are available at the point of useRemove or destroy obsolete or superseded documents from all points of useEnsure controlled documents are legible and identifiableFacilitate the Create/Review/Revise/Approve/Authorize process for documents, and ensure documents are reauthorized within the prescribed authorization frequency. This includes maintaining a robust tracking system and tracking performance metrics on compliance.Ensure all documents are formatted per the site's prescribed format structureMaintain orderly filing of review/revision records and corresponding authorizationsEnsure documents are classified and retained in accordance with Corporate Records Information Management guidelinesKnowledge, Skills, and Abilities

Strong functional competence in Microsoft Office tools (Word, Excel, Outlook)Skill to use a personal computer and various software packages.Ability to work well with others to get work done.Ability to establish priorities, work independently, and proceed with objectives without supervision.Ability to handle and resolve recurring problems.Special RequirementsMay be required to work overtime periodically, as requested by Management.